City of Valley Springs Minutes
City of Valley Springs
__ Unapproved Minutes __
REGULAR SESSION
DECEMBER 10, 2019
CALL TO ORDER
The Commissioners of the City of Valley Springs met in regular session on Tuesday, December 10, 2019 at 6 PM in the City Finance Office. Mayor Carl Moss presided. Answering roll call were Commissioners Lance Bauske, Dean Helgeson, and Brian Staeffler. Lynn Schmidt was absent with notice. Also present was City Maintenance Ryan Nussbaum, City Attorney Patrick Glover, Jamie Hult from the Brandon Valley Journal, City Engineer Gabe Laber from HDR, and Finance Officer Linda Hunnel.
Motion by Bauske to approve the December 10, 2019 Posted Agenda. Helgeson seconded the motion. Motion carried, all voting aye.
APPROVAL OF MINUTES
Motion by Helgeson to approve the November 12, 2019 Minutes as Amended:
MAYOR\COMMISSION REPORTS ‘Mayor Moss presented two prints of historic Valley Springs donated to the city; one from Cindy Moss and one from LaVerne Scholten. Special thanks to Cindy Moss and LaVerne Scholten for their generosity.’
Bauske seconded the motion to approve the amended minutes. Motion carried, all voting aye.
CLAIMS AND PAYROLL
Motion by Staeffler to approve the December 10, 2019 Claims in the amount of $29,716.17. Bauske seconded the motion. Motion carried, all voting aye.
MONTHLY FINANCIAL REPORTS
The Commission reviewed the November Proof of Cash Report and the November YTD Budget Report, as submitted by the Finance Officer. Motion by Staeffler, second by Bauske, to approve the November 2019 Proof of Cash Report. Motion carried, all voting aye. Motion by Bauske, second by Helgeson, to approve the November YTD Budget Report. Motion carried, all voting aye.
PUBLIC COMMENT
There was no one present for open public speaking.
NEW BUSINESS
ORD. 346 2020 Supplemental Budget
Mayor Moss gave the first reading of Ordinance 346, a Supplement to the 2020 General Fund Budget. The second reading will take place at the end of year business meeting.
RESOLUTION 2019-03 2019 Contingency Transfer
Motion by Helgeson, second by Staeffler, to approve Res. 2019-03, 2019 General Fund Contingency Fund Transfer as follows: $600 to LEGAL, $2500 to BUILDING INSPECTION, $500 to SOLID WASTE DISPOSAL, $550 to HEALTH, $200 to SPECTATOR RECREATION and $50 to PLANNING AND ZONING. $4400 TOTAL CONTINGENCY TRANSFER. Motion carried, all voting aye.
RESOLUTION 2019-04 Replat Certain Property
Motion by Bauske, second by Staeffler, to approve Res. 2019-04, A Resolution Re-platting Certain Property within the City of Valley Springs. Motion carried, all voting aye. The re-plat involved a minor change to a property line between two lots, as agreed upon by the property owners.
2020 MUNICIPAL WATER|SEWER BUDGET
Staeffler made a motion to approve the 2020 Municipal Water\Sewer Budget as submitted by the Finance Officer. Bauske seconded the motion. Motion carried, all voting aye.
MINNEHAHA COUNTY POLICE SERVICES AGREEMENT
Staeffler made a motion to approve the 2020 Police Services Agreement between Minnehaha County and the City of Valley Springs. Helgeson seconded. Motion carried, all voting aye.
2020 SIOUX FALLS HUMANE SOCIETY
Bauske made a motion to approve the 2020 Sioux Falls Humane Society Contract. Staeffler seconded. Motion carried, all voting aye.
2020 GARBAGE HAULERS LICENSE RENEWAL CONTRACTS
Bolte’s Sunrise Sanitary
Motion by Helgeson, second by Bauske, to approve the 2020 Garbage Haulers License Renewal of Bolte’s Sunrise Sanitary. Motion Carried, all voting aye.
Waste Management
Motion by Bauske, second by Helgeson, to approve the 2020 Garbage Haulers License Renewal of Waste Management. Motion Carried, all voting aye.
Marv’s Sanitary
Motion by Staeffler, second by Bauske, to approve the 2020 Garbage Haulers License Renewal of Marv’s Sanitary. Motion Carried, all voting aye.
OLD BUSINESS
Legion Field Sprinkler Repair
The McClure Plumbing bill discussed at the November meeting was given to the ball association for 50% payment. Mayor Moss asked for confirmation that the bill has been paid at the next meeting.
PUBLIC WORKS REPORT
City Maintenance Employee Ryan Nussbaum gave the December 10th Maintenance Report. City Engineer Gabe Laber will meet with Nussbaum on Friday to view the creek drainage issue.
FINANCE OFFICER REPORT
FO Hunnel presented the Commission with a list of five water\sewer utility accounts to write off as bad debt. City Attorney Patrick Glover advised filing two of the older cases in Small Claims Court against the landlord of the properties. Hunnel will contact the owner of the properties to see if an agreement can be reached before the court filing. Staeffler made a motion to write off the delinquent balance of two accounts from 2018 in the amount of $255. Helgeson seconded. Motion carried, all voting aye. Hunnel commented that delinquencies were extremely low in utility billing and overall payment collection was very good. December 26th at 5:30 PM was set as the End of Year Business Meeting for the City. Don Finstad, CPA had submitted a Letter of Engagement for the 2017 Annual Report. Motion by Bauske, second by Helgeson to approve hiring Don Finstad, CPA, to execute the 2017 Annual Report for the City of Valley Springs. Motion carried, all voting aye. The letterhead design contest winner was Logo #8, a navy blue and bright green color combination that received over 50% of the votes.
COMMISSION REPORTS
Commission Bauske commented on vehicles parked on city streets for long periods of times. Snow alert measures were discussed. City ordinance states that if 2 inches of snow falls, the City is in a ‘Snow Alert’, and ticketing will take place. As a courtesy, Hunnel will attempt to put the Snow Alert on KELO and the City Website. However, if the Finance Officer is unable to post the alert on social media, city ordinance still prevails and tickets will be issued.
Mayor Moss said that the Community Club has offered to purchase new basketball hoops for the park and to possibly bring electricity to some of the light poles for holiday decorations, etc. City Maintenance Ryan Nussbaum will work with the VS Community Club on these projects. Mayor Moss has been approached by Shannon Hansen, who would like to donate a tree in the park in honor of her late husband, Tim Hansen. Nussbaum will work out the details with Mrs. Hansen on her generous donation.
EXECUTIVE SESSION
Motion by Staeffler, second by Helgeson, to enter into Executive Session at 7:10PM to discuss Resolution 2019-05, 2020 Employee Wage Increase. The meeting was called back to order at 7:20. Motion by Staeffler, second by Helgeson, to approve Res. 2019-05, 2020 Employee Wage Increase. Motion carried, all voting aye. Wage increase for 2020 are as follows: Ryan Nussbaum and Linda Hunnel-$1.00 per hour increase. Sandy Namanny, Jay Lunstra, John VerMeer and Julie Kirby-3% increase. Swimming lesson volunteers- 30 cents per hour increase.
ADJOURN
There being no further business before the Commission, Helgeson made a motion to adjourn at 7:22 PM. Bauske seconded. Motion carried, all voting aye. The next regular meeting of the Valley Springs City Commission will be January 14, 2020 at 6 pm in the Valley Springs Finance Office.
Linda D. Hunnel, Finance Officer
Carl Moss, Mayor
CITY OF VALLEY SPRINGS, DECEMBER 10, 2019, CLAIMS;
EFTPS - U. S. DEPT OF TREASURY, $1,021.74, 11/21/19 PR TAXES; WELLMARK/BLUE CROSS, $999.74, DEC HEALTH INS PREM; FIRST NATIONAL BANK, $243.01, POS PURCHASES NOV; NATIONAL RURAL WATER ASSOC, $905.26, NOV 2019 LOAN PAYMENT; EFTPS - U. S. DEPT OF TREASURY, $1,029.56, DEC 5 PR TAXES; MARV’S SANITARY, INC., $56.00, NOV GARBAGE SERVICE; BROADWAY GAS LLC, $875.00, PRORATE 2019 LIQUOR LIC; LUNSTRA, JAY, $365.25, 11212019 PR; VERMEER, JOHN, $55.41, 11212019 PR; LINDA HUNNEL, $1,190.60, 11212019 PR;
NUSSBAUM, RYAN, $1,475.60, 11212019 PR; NAMANNY, SANDRA, $330.15, 11212019 PR; DELTA DENTAL OF SD, $88.00, DEC DENTAL; GCC TECHNOLOGIES OF SD, $676.75, COMPUTER SYSTEM CHANGEOVER; SD RETIREMENT SYSTEM, $836.92, NOV 2019 RETIREMENT; LUNSTRA, JAY, $358.09, 12052019PR; VERMEER, JOHN, $27.71, 12052019PR; LINDA HUNNEL, $1,190.60, 12052019PR; NUSSBAUM, RYAN, $1,641.56, 12052019PR; NAMANNY, SANDRA, $183.83, 12052019PR; A & B BUSINESS SOLUTIONS, $108.63, DECEMBER COPIER LEASE; ALLIANCE COMMUNICATIONS COOP, $164.00, NOVEMBER PHONE UTILITY; BRANDON ACE HARDWARE, $17.08, FO MAINT-KEYS; BRANDON VALLEY SCHOOL DISTRICT, $109.70, NOV FUEL PURCHASE; BV CHAMBER OF COMMERCE, $250.00, 2020 MEMBERSHIP DUES; BV JOURNAL, $121.27, NOVEMBER PUBLICATIONS; CAMPBELLS, $19.95, VEHICLE MAINT; ELAN FINANCIAL SERVICES, $67.33, TRAVEL & CONF; HAWKINS WATER TREATMENT, $15.00, WATER PURIFICATION; MENARDS, $95.04, STREET\PARK MAINT; MIDAMERICAN ENERGY, $187.16, NATURAL GAS NOV; NATIONAL RURAL WATER ASSOC, $905.25, WATER METER LOAN P&I; SD ASSOC. OF CODE ENFORCEMENT, $40.00, 2020 CODE ENF DUES; SD ASSOCIATION OF RURAL WATER, $485.00, 2020 SDARWS DUES; SD PUBLIC HEALTH LABORATORY, $43.00, WATER TESTING; SD GOV’T FINANCE OFFICER’S, $40.00, 2020 FO ASSOC DUES; SD HUMAN RESOURCE ASSOCIATION3, $25.00, 2020 HUMAN RESOURCE DUES; SIOUX VALLEY ENERGY, $2,569.76, NOV ELECTRICAL UTILITY; VALLEY SPRINGS FARMERS COOP, $397.80, STREET MAINT-FUEL; VALLEY SPRINGS FIRE DEPARTMENT, $10,000.00, 2019 FIRE DEPT CONTRIBUTION; VANDER HAAGS, INC, $463.80, STREETS-VEHICLE MAINT; VERIZON WIRELESS, $40.62, NOV CELL PHONE; TOTAL CLAIMS, $29,716.17
Published at the total approximate cost of $99.16
December 18, 2019
____ RESOLUTION #2019-3 ____
BE IT RESOLVED by the Board of Commissioners for the City of Valley Springs, South Dakota that the following sum is appropriated to meet the obligations of the municipality from the Contingency Fund (Appropriation Budget Beginning January 1, 2019 and ending December 31, 2019).
101-41410-42200, LEGAL, Professional Fees, $600.00;
101-42320-42900, BUILDING INSPECTION, Other (Inspector Wages), $2500.00;
101-43240-42840, SOLID WASTE DISPOSAL, Garbage, $500.00;
101-44100-44130, HEALTH, West Nile, $550.00;
101-45130-42610, SPECTATOR RECREATION, Supplies, $200.00
101-46520-42610, PLANNING AND ZONING, Supplies, $50.00
TOTAL, $ 4400.00;
Dated this 10th day of December, 2019.
ATTEST:
Carl Moss
Mayor
City of Valley Springs, South Dakota
Linda D. Hunnel
Municipal Finance Officer
City of Valley Springs, South Dakota
SEAL
Adopted: December 10th, 2019
Approved: December 10th, 2019
Published: December 18th, 2019
Effective: January 7th, 2020
Published at the total approximate cost of $12.59
December 18, 2019
____ RESOLUTION #2019-4 ____
A RESOLUTION APPROVING PLAT
WHEREAS, SDCL 11-3-6 requires that plats of property within the jurisdiction of the City of Valley Springs be submitted to the governing body for approval before the same can be recorded in the Office of the Register of Deeds; and
WHEREAS, the Board of Commissioners of the City of Valley Springs was presented a plat of the following described real property within the City of Valley Springs:
TRACT D OF LOT 13 OF BEAVER PARK EAST ADDITION TO VALLEY SPRINGS, MINNEHAHA COUNTY, SOUTH DAKOTA, ACCORDING TO THE RECORDED PLAT THEREOF.
COUNTY AUDITOR’S TRACT C OF LOT 13 OF BEAVER PARK EAST IN THE TOWN OF VALLEY SPRINGS, MINNEHAHA COUNTY, SOUTH DAKOTA, ACCORDING TO THE RECORDED PLANT THEREOF; AND
ALL OF TRACT B OF LOT 13 OF BEAVER PARK EAST, VALLEY SPRINGS, MINNEHAHA COUNTY, SOUTH DAKOTA, EXCEPT FOR THE WEST 54 FEET OF THE SOUTH 88 FEET THEREOF; AND
THE WEST 54 FEET OF THE SOUTH 88 FEET OF TRACT B OF LOT 13 OF BEAVER PARK EAST ADDITION TO THE CITY OF VALLEY SPRINGS, MINNEHAHA COUNTY, SOUTH DAKOTA;
WHEREAS, said plat meets the requirements of the statutes and ordinances in all things.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Valley Springs that the within and foregoing plat is hereby approved and the Finance Officer is hereby directed to endorse on said plat a copy of this resolution and certify the same thereon.
Dated this 10th day of December, 2019.
Mayor
ATTEST:
Finance Officer
(SEAL)
Published: December 18, 2019
Effective: January 7, 2020
Published at the total approximate cost of $18.11
December 18, 2019
____ RESOLUTION #2019-5 ____
SALARIES RESOLUTION #2019- 5
WHEREAS, a complete list of all the salaries for all officers and employees of the municipal corporation shall be published with the minutes, according to SDCL 6-1-10.
NOW THEREFORE, be it resolved by the Board of Commissioners of the City of Valley Springs, that the 2020 wages be established as follows:
Full-time Employees, 2020;
Position, Name, Rate of Pay, Method;
Finance Officer, Linda D. Hunnel, $21.00, Hour;
Public Works Operator, Ryan Nussbaum, $24.59, Hour;
Part-time Employees
Position, Name, Rate of Pay, Method;
Part-time Office, Sandy Namanny, $13.58, Hour ;
Occasional Office, $10.00, Hour;
Part-time Maintenance, Jay Lunstra, $15.98, Hour;
Occasional Maintenance, $10.00, Hour;
Seasonal Branch Pile, John Vermeer, $10.30, Hour;
Cleaning, Julie Kirby, $15.45, Hour;
Swimming Lesson Chaperones, $9.30, Hour;
Summer Swim Bus Driver, $50.00, Round Trip;
Other Appointed/Elected Officials:, Rate of Pay, Method;
Mayor, $75.00, Meeting;
$37.50, Quarter;
Board of Commissioners, $65.00 , Meeting;
$25.00, Quarter;
Adopted this 10th day of December, 2019
Carl Moss, Mayor
(SEAL)
ATTEST:
Linda D. Hunnel
Finance Officer
Publication: December 18, 2019
Effective: January 7, 2020
Published at the total approximate cost of $16.27
December 18, 2019
