City of Valley Springs
City of Valley Springs
__ Unapproved Minutes __
REGULAR SESSION
NOVEMBER 12, 2019
CALL TO ORDER
The Commissioners of the City of Valley Springs met in regular session on Tuesday, November 12, 2019 at 6 PM in the City Finance Office. Mayor Carl Moss presided. Answering roll call were Commissioners Lance Bauske, Dean Helgeson, Lynn Schmidt and Brian Staeffler. Also present was City Maintenance Ryan Nussbaum, City Attorney Patrick Glover, Jamie Hult from the Brandon Valley Journal, Leslie Mastroianni from SEACOG and Finance Officer Linda Hunnel. City Engineer Gabe Laber from HDR arrived at 6:15.
Motion by Helgeson to approve the November 12, 2019 Posted Agenda. Schmidt seconded the motion. Motion carried, all voting aye.
BENJAMIN AKER-Presentation of Historic Document
Benjamin Aker presented the Commission and special guest Ardell Johnson, Valley Springs Museum, with a beautifully restored poster from 1776-1881 announcing 4th of July activities for the City of Valley Springs. The Mayor and Commissioners thanked Mr. Aker and his family for the gift, which will be displayed in the Finance Office.
APPROVAL OF MINUTES
Motion by Bauske to approve the October 8, 2019 Minutes. Staeffler seconded the motion. Motion carried, all voting aye.
CLAIMS AND PAYROLL
Motion by Staeffler to approve the November 12, 2019 Claims in the amount of $50,533.40. Helgeson seconded the motion. Motion carried, all voting aye.
MONTHLY FINANCIAL REPORTs
The Commission reviewed the October Proof of Cash Report and the October YTD Budget Report, as submitted by the Finance Officer. Motion by Bauske, second by Staeffler, to approve the October 2019 Proof of Cash Report. Motion carried, all voting aye. Motion by Staeffler, second by Bauske, to approve the October YTD Budget Report. Motion carried, all voting aye.
PUBLIC COMMENT
There was no one present for open public speaking.
NEW BUSINESS
One Day Liquor License-Kira Kirkie
Bauske made a motion to approve a One Day Liquor License for a December 14th event. Helgeson seconded the motion. Motion carried, all voting aye.
Appointment of Planning and Zoning Members
Due to the upcoming expiration of terms, Staeffler motioned to renew the two year terms of P&Z Board Members Brad Top, Allen Severtson, Ron Kuiper and Chairman Mike Langner. Helgeson seconded. Motion carried, all voting aye. These terms will expire in January 2022.
2020 Liquor License Renewals
Motion by Bauske, second by Schmidt, to approve the 2020 Liquor License Renewal of Fun Times Inc.\Valley Corner Bar, On\Off Sale. Motion carried, all voting aye.
Motion by Helgeson, second by Bauske, to approve the 2020 Liquor License Renewal of Broadway Gas LLC, On\Off Sale. Motion carried, all voting aye.
Broadway Gas LLC\2019 Liquor License Pro-Rate
Megan Hudelson of Broadway Gas had requested that their 2019 liquor license fee be prorated as there were liquor sales less than a year in 2019. Bauske made a motion to reduce the 2019 Liquor License Fee of $1750 to $875, due to the business selling on\off sale liquor approximately 50% of the year. Schmidt seconded the motion. Motion carried, all voting aye.
HDR Engineering Operating Agreements
Gabe Laber of HDR explained the Master Agreement for Engineering Services and the Task Order Agreement. Helgeson motioned to approve the HDR Master Agreement for Engineering Services. Staefler seconded the motion. Motion carried, all voting aye. Staeffler motioned to approve the HDR Task Order Agreement. Schmidt seconded the motion. Motion carried, all voting aye.
RESOLUTION 2019-01 DW Loan Application Agreement Authorizations
RESOLUTION 2019-02 CW Loan Application Agreement Authorizations
Leslie Mastroianni from SECOG was present to speak on financial assistance for the proposed utility improvements project. This project, estimated at $3,340,000, would replace clay sewer and asbestos cement pipe that has outlived its useful life, would help reduce high infiltration, would replace asbestos water lines with PVC and would recoat and perform repairs on the water tower. Ms. Mastroianni spoke of the funding of the proposed project, including interest rates and loan repayment. The project is still in the planning stages and this process is just beginning. The State Water Plan Application will be submitted in 2019. The City of Valley Springs should know by April 2020 if any grant money will be awarded. Once this information is received, decisions will be made on the project and a public hearing will be scheduled.
Motion by Bauske to approve Res. 2019-01, DW Loan Application Agreement Authorizations. Staeffler seconded the motion. Motion carried, all voting aye.
Motion by Bauske to approve Res. 2019-02 CW Loan Application Agreement Authorizations. Staeffler seconded the motion. Motion carried, all voting aye.
OLD BUSINESS
Legion Field Sprinkler Repair
The Commission discussed the bill for Legion Park sprinkler repair. Bauske made a motion to pay $1458.25 to McClure Plumbing, leaving the balance of $1458 for the BV Ball Association to cover. Staeffler seconded the motion. Motion carried, all voting aye.
PUBLIC WORKS REPORT
City Maintenance Employee Ryan Nussbaum gave the November 12th Maintenance Report. The Commission discussed placing the 2nd lift on Lynx Street and Dakota Circle in 2020. Jesse Morris of DGR sent updated plans of the Shared Use Path, resulting in an increase of approximately 10K. The City’s share would be 20% of this. Also discussed was equipment needed to plow the path when completed.
Lynx Street Culvert
Ron Kuiper reported that he had performed elevations on a Lynx Street property and would like to extend the culvert 30 feet to the east to improve drainage. Motion by Staefler, second by Bauske to allow Kuiper to extend said culvert 30 feet to the east. Motion carried, all voting aye. After further discussion, it was decided that the culvert should be extended 60 feet to the east. Staefler made a motion to amend the original motion of extending the culvert 30 feet to extending the culvert 60 feet to the east.. Bauske seconded. Motion carried, all voting aye on the amended motion. Later in the meeting, Eric Boler, the new homeowner arrived with concerns about the culvert on his property. Mr. Kuiper came back to the meeting and worked with Mr. Boler on a drainage plan that included Mr. Boler having a contractor install a box culvert and an oversized inlet on his property. Staeffler amended the previous motion, to allow the homeowner at his expense to install a concrete box culvert and materials sized according to the contractors specifications. Bauske seconded. Motion carried, all voting aye on the amended motion.
MAYOR & COMMISSION REPORTS
Mayor Moss presented two prints of historic Valley Springs purchased and donated to the city by Cindy Moss. Special thanks to Cindy Moss for her generosity.
City Attorney Patrick Glover said that he is working with City Engineer Gabe Laber on the bridge exclusion issue and hopes to have a progress report for the Commission at the December meeting.
FINANCE OFFICER REPORT
FO Hunnel updated the Commission on current projects and updates: utility billing auto pay and fast deposit is on hold until the new computer is installed. I.T. is currently working on file transfers. The Commission agreed to have SECOG re-codify the Municipal Ordinance. A re-codification involves inserting new ordinances into the original 2007 Municipal Ordinance and deleting the sections replaced. The commission can work on updating the municipal ordinance as needed in 2020. The supplement to the 2019 Municipal Budget will be presented at the December meeting. The 1999 Lagoon Project SRF loan has been paid in full. A utility customer asked that the commission reconsider his shut off status and allow him to make payments. As the customer had not honored his payment agreements in the past, the commission agreed that the water would remain shut off until the bill was paid in full.
Hunnel reminded the Commission to vote on the Valley Springs’ logo color combination. Voting is available on the city website and in City Hall.
The Community Club thanked the City of Valley Springs for their $500 donation to the Booster Days Firework Display.
October 22 Planning and Zoning Meeting
Finance Officer Linda Hunnel reported on the October 22nd Planning and Zoning Meeting. Chairman Langner presided. Present were members Severtson, Kuipers, Stegenga, Lunstra, Top, WIngert and Alternate Nussbaum. The Conditional Use Hearing of Nicole Donner, 804 Cliff Ave., for an In-Home Day Care was approved. Megan Hudelson of Broadway Gas, LLC inquired into adding temporary living quarters in the C-Store structure. The Board informed her that this would involve changing the zoning ordinance to allow living quarters in a B-1 District structure; a process which would take up to three months.
ADJOURN
There being no further business before the Commission, Bauske made a motion to adjourn at 7:40 PM. Helgeson seconded. Motion carried, all voting aye. The next regular meeting of the Valley Springs City Commission will be December 10, 2019 at 6 pm in the Valley Springs Finance Office.
Linda D. Hunnel, Finance Officer
Carl Moss, Mayor
CITY OF VALLEY SPRINGS, CLAIMS, Description
11/12/19
EFTPS - U. S. DEPT OF TREASURY, $1,070.52, OCT 10 PR TAXES; EFTPS - U. S. DEPT OF TREASURY, $1,111.44, OCT 24 PR TAXES; WELLMARK BLUE CROSS, $999.74, NOV HEALTH INS PREM; FIRST NATIONAL BANK, $1.00, NSF FEE; SD DEPT OF LABOR – UNEMPLOYMEN, $84.95, STATE UNEMPLOYMENT TAX; FIRST NATIONAL BANK, $145.39, POS PURCHASES OCT; US BANK TRUST N. A., $0.28, ADJ OCT LOAN PAYT; MARV’S SANITARY, INC., $56.00, OCT GARBAGE SERVICE; EFTPS - U. S. DEPT OF TREASURY, $1,219.12, NOV 7 PR TAXES; DUNN, SHANNON, ($4.58), VOID CHK NEVER CASHED; LUNSTRA, JAY, $365.25, OCT 10 PR; JOHN VERMEER, $83.12, OCT 10 PR; LINDA HUNNEL, $1,190.60, OCT 10 PR; NUSSBAUM, RYAN, $1,475.62, OCT 10 PR; NAMANNY, SANDRA, $470.38, OCT 10 PR; LUNSTRA, JAY, $608.76, OCT 24 PR; VERMEER, JOHN, $110.82, OCT 24 PR; LINDA HUNNEL, $1,190.60, OCT 24 PR; NUSSBAUM, RYAN, $1,475.59, OCT 24 PR; NAMANNY, SANDRA, $460.22, OCT 24 PR; DELTA DENTAL OF SD, $88.00, NOV DENTAL PREMIUM; SAFETY BENEFITS INC, $65.00, SAFETY\LOSS CONTROL CONF; SD RETIREMENT SYSTEM, $836.92, OCT 2019 RETIREMENT; LUNSTRA, JAY, $512.06, NOV 07 PR; VERMEER, JOHN, $83.11, NOV 07 PR; JULIE KIRBY, $639.48, NOV 07 PR; LINDA HUNNEL, $1,190.60, NOV 07 PR; NUSSBAUM, RYAN, $1,475.60, NOV 07 PR; NAMANNY, SANDRA, $278.34, NOV 07 PR; A & B BUSINESS SOLUTIONS, $103.67, CONTRACT 10/2019 - 11/2019; ALLIANCE COMMUNICATIONS COOP, $161.00, NOV PHONE SERVICES; BRANDON ACE HARDWARE, $146.50, OCTOBER MAINT; BRANDON LUMBER CO., INC, $96.38, PARK MAINTENANCE; BRANDON VALLEY SCHOOL DISTRICT, $165.68, OCTOBER FUEL PURCHASE; BV JOURNAL, $157.19, OCTOBER PUBLICATIONS; DMI DIESEL MACHINERY, INC, $15.28, STREET MAINTENANCE; ELAN FINANCIAL SERVICES, $397.72, OCTOBER CC PURCHASES; GCC TECHNOLOGIES OF SD, $542.98, OCTOBER I.T. SERVICE, FO COMPUTER; HAWKINS WATER TREATMENT, $15.00, WATER PURIFICATION; INLAND TRUCK PARTS &SERVICE, $48.89, STREET MAINTENANCE; JENSEN ELECTRIC, INC, $2,615.60, PARK-BALLFIELD LIGHTS; MEIERHENRY SARGENT, LLP, $768.00, OCT ATTORNEY SERVICES; MENARDS, $130.40, STREET\PARK MAINT; MIDAMERICAN ENERGY, $58.02, OCT NATURAL GAS UTILITY; MINNEHAHA COUNTY SHERIFF, $9,929.92, 4th Qtr POLICE SERVICES; ONE CALL SYSTEMS, INC, $41.44, JULY-SEPT LOCATED; SD PUBLIC HEALTH LABORATORY, $181.00, WATER TESTINGSEPT; SD PUBLIC ASSURANCE ALLIANCE, $9,293.99, 2019 DISTRIBUTION; SDML WORKER’S COMP FUND, $3,415.00, 2020 RENEWAL BILLING; SIOUX VALLEY ENERGY, $3,620.68, OCT ELECTRICAL UTILITY; STURDEVANT’S AUTO PARTS, $106.57, STREET MAINTENANCE; VERIZON WIRELESS, $84.88, NOVEMBER CELL PHONE; MINNEHAHA COUNTY TREASURER, $1153.68, SPECIAL ASSESSMENTS COUNTY; $50,533.40
Published at the approximate cost of $121.27.
November 20, 2019
