Minnehaha County Minutes

Minnehaha County

_________ Minutes _________

THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. December 31, 2019, pursuant to adjournment on December 17, 2019. Commissioners present were: Barth, Bender, Beninga, Heiberger, and Karsky. Also present were Olivia Larson, Commission Recorder, and Margaret Gillespie, Senior Deputy State’s Attorney.

MOTION by Karsky, seconded by Barth, to approve the agenda.  5 ayes.

MINUTES APPROVAL

MOTION by Heiberger, seconded by Beninga, to approve the December 17, 2019, Commission Minutes.  5 ayes.

VOUCHERS TO BE PAID

MOTION by Barth, seconded by Karsky, to approve the following bills totaling $3,229,953.50.  5 ayes. 

A&B Business Lease-Rental Agmt 236.91, A&B Business Maint Contracts 432.52, Active Generations Advertising 47.00, Advanced Pest Maint Contracts 70.00, Airway Svc Auto/Small Equip 106.68, Airway Svc Gas Oil & Diesel 172.35, Anderson, Jennifer Bd Evals Minnehaha 4,530.00, Angel, Edward P Attorney Fees 3,012.05, Appeara Prog Activities 44.26, Argus Leader Media Misc Revenue 65.75, Argus Leader Media Publishing Fees 2,434.27, Armor Correctional Contract Svcs 202,312.41, AT&T Safety & Rescue Equip 43.23, Automatic Building Jail Rprs & Maint 483.67, Automatic Security Building Rprs & Maint 1,950.00, Avera McKennan Hospitals 197,194.28, Avera McKennan Insurance-Other Costs 7,711.50, Avera McKennan Other Medical Svcs 3,009.31, Avera McKennan Physicians 674.21, Avera Queen Of Peace Hospitals 7,052.57, Avera St Mary’s Hos Hospitals 1,548.36, Axis Forensic Toxico Lab Costs 675.00, Baum, Michael A Right Of Way 25,981.67, Beacon Hill Welfare Rent 600.00, Blue Earth County MacArthur SJC Grant 184.90, Bob Barker Company Child Care Items 212.18, Bob Barker Company Child Care Uniforms 644.73, Bob Barker Company Inmate Sup 4,211.04, Book Bridge Press Store Inventory 3,800.00, Boyd, Michelle MacArthur SJC Grant 71.71, Boyer Ford Trucks Truck Rprs & Maint 91.21, Bradfeldt, Becky Business Travel 123.90, Braun, Mason Investigators Exps 92.40, Brentwood Apts Welfare Rent 700.00, Bristol Court Welfare Rent 800.00, Builders Supply Building Rprs & Maint 972.00, Burns, Jason Investigators Exps 50.82, Campbell Supply Truck Rprs & Maint 14.08, Canfield Business Furniture & Office Equip 861.64, Canterbury Apts Welfare Rent 225.00, Carroll Institute Miscellaneous Exp 4,777.94, Cave Enterprises Misc Revenue 300.00, Century Business Lease-Rental Agmt 189.84, Century Business Maint Contracts 293.71, Centurylink Telephone 55.29, Centurylink Long Telephone 169.46, Certified Languages Interpreters 85.80, Chris Cam Inmate Sup 64.86, Clark Engineering Architects & Engineers 3,496.27, Cleveland Center Apt Welfare Rent 500.00, Coffee King Prog Activities 65.00, Cogent Professional Svcs 3,600.00, Columbia Dam Welfare Rent 481.00, Concrete Materials Road Material Inventory 21,896.91, Constellation Natural Gas 16,215.94, Country View Mhc Welfare Rent 800.00, Crc Prop /Syc Oak/Ba Welfare Rent 2,600.00, Dakota Law Attorney Fees 484.50, Dakota Lettering Uniform Allowance 910.55, Dakotaland Autoglass Auto/Small Equip 29.99, Davison Cnty SD Board of Prisoners-Housing 95.00, Deans Distributing Gas Oil & Diesel 212.70, Deans Distributing Small Tools & Shop Sup 277.98, Decastro Law Child Defense Attorney 1,368.00, Double H Paving Snow Removal 10,248.75, Dust Tex Svc Janitorial Chemical Sup 40.60, Eastgate Towing Auto/Small Equip 1,031.00, Eastgate Towing Investigators Exps 110.00, EH Hospitality Motels 1,150.00, Engbrecht, Roger Welfare Rent 500.00, Fleetpride Parts Inventory 102.58, Fleetpride Truck Rprs & Maint 104.32, Fox & Youngberg Attorney Fees 1,419.89, Gaylord Bros Prog Activities 651.53, George, Aaron Welfare Rent 1,475.00, Geotek Engineering Architects & Engineers 255.00, Glader, David Welfare Rent 500.00, Goebel Printing Bd Exp Fees Minnehaha 63.05, Goebel Printing Printing/Forms 281.67, Gourley Properties Welfare Rent 765.00, Graham Tire Dwnt Auto/Small Equip 155.77, Graham Tire Dwnt Gas Oil & Diesel 38.45, Graham Tire Auto/Small Equip 1,824.96, Griese Law Attorney Fees 874.00, Guzman, Sandra V Interpreters 75.00, H2I Group Inmate Sup 8,420.00, Harms Oil Company Gas Oil & Diesel 36,520.03, Hartford’S Best Pain Auto/Small Equip 45.10, Heart Hosp Of SD Hospitals 111,633.43, Heidepriem Purtell Attorney Fees 1,741.75, Helseth, Ramona G Bd Exp Fees Minnehaha 64.00, Hughes, Stuart Attorney Fees 2,147.00, Humboldt Fire & Amb Ambulance Svcs 25,000.00, HyVee MacArthur SJC Grant 87.79, HyVee Prog Activities 41.51, I State Truck Center Parts Inventory 9.69, I State Truck Center Truck Rprs & Maint 475.46, Ideal Yardware Small Equip Purchases 1,043.92, Integrated Tech Lease-Rental Agmt 909.00, Interim Healthcare Professional Svcs 1,973.00, Interstate Office Furniture & Office Equip 546.65, Interstate Office Office Sup 2,016.28, Iosty, James Bd Exp Fees Minnehaha 161.50, JCL Solutions Janitorial Chemical Sup 88.25, JE Dunn Construct Jail Expansion Construct 1,143,968.00, Jefferson Partners Transportation 2,422.20, Jellis, Nancy Louise Right Of Way 5,060.85, JLG Architects Jail Expansion Prof Svcs 33,106.48, John Merrill Or Ashl Misc Revenue 150.00, Johnson, Richard L Attorney Fees 324.90, Katterhagen, Mark Bd Exp Fees Yankton 45.00, Kirkwood Apts Welfare Rent 500.00, Kyra Enterprises Motels 650.00, Kyra Enterprises Welfare Rent 550.00, Lacey, Richard Right Of Way 11,689.80, Lacroix Law Attorney Fees 719.95, Larons II Power Eq Building Rprs & Maint 139.98, Larons II Power Eq Motor/Machine/Equip Rpr 69.99, Laughlin Law Child Defense Attorney 10,629.75, Lawson Products Small Tools & Shop Sup 71.99, Leaf Capital Funding Office Sup 137.02, Lewis Drugs Pharmacies 1,241.59, Lewno Law Bd Exp Fees Yankton 498.00, Libengood, Anny Business Travel 13.86, Lift Pro Equip Prog Activities 761.00, Light And Siren Vehicle Equip 13,685.00, Lockwood, Darcy Bd Exp Fees Yankton 45.00, Lurken, Billy Prog Activities 150.00, Lutheran Social Svcs Diversion Progs 2,337.19, Lutheran Social Svcs Evening Report Center 8,330.44, Lutheran Social Svcs Shelter Care/Rcpt Cntr 74,445.20, Mccook County Hwy Road Maint & Material 2,470.35, Meierhenry Sargent Attorney Fees 361.00, Menard Building Rprs & Maint 96.26, Menard Exhibit Materials 125.62, Menard Park & Recreation Material 183.26, Menard Road Material Inventory 754.11, Metro Coms Clinics Auxiliary Svcs 200.00, Metro Coms Miscellaneous Exp 224,307.40, Midamerican Energy Natural Gas 5,479.47, Midcontinent Com Telephone 85.00, Midwest Alarm Data Processing Sup 986.00, Midwest Alarm Maint Contracts 914.76, Midwest Alarm Professional Svcs 914.76, Midwest Ear Nose Physicians 625.17, Midwest Wellness Professional Svcs 3,200.00, Minnehaha County Prisoner/Bond Accounts 320.00, Monarch Sales Miscellaneous Exp 2,489.74, Monroe Systems Furniture & Office Equip 363.56, Monterey Apts Welfare Rent 571.00, Morrigan Crapser Prog Activities 75.00, Motorola Solutions Safety & Rescue Equip 441.75, Multicultural Center Interpreters 178.75, Murray Properties Welfare Rent 350.00, Myers & Billion Attorney Fees 6,999.00, Napa Auto Parts Small Tools & Shop Sup 9.44, Nebraska Salt & Gr Road Material Inventory 12,413.29, Nichole Carper Attorney Fees 424.40, Nielsen, James C Right Of Way 165.00, Nohava, Douglas Burials 2,000.00, North Ridge Welfare Rent 1,000.00, Northeast Investment Welfare Rent 3,720.00, Novak Office Sup 51.60, Nybergs Ace Hardware Com Equip Rpr 53.47, Ode, Jane M Right Of Way 2,495.00, One Sky Hvy Equip Rprs & Maint 127.49, Pennington County Extradition & Evidence 7,980.00, Pioneer Enterprises Burials 5,000.00, Pomps Tire Svc Auto/Small Equip 705.44, Potratz, Wendel L Right Of Way 20,058.67, Prahm Construct Contracted Construct 127,770.59, Prov 16:3 Small Tools & Shop Sup 112.95, Quail Hollow Town Welfare Rent 675.00, Qualified Presort Postage 125.41, Quality Efficiencies Motels 1,670.00, Ramkota Hotel Business Travel 276.00, Richmond II Welfare Rent 650.00, Right Way Auto Auto/Small Equip 566.20, Right Way Auto Gas Oil & Diesel 27.04, Risty, Maxine J Court Reporters 226.20, River Tower Apt Welfare Rent 500.00, Roberts, Ben Prog Activities 300.00, Roberts, Yvonne Welfare Rent 475.00, Rochester Armored Armored Car Svc 407.96, Rons, Norm Welfare Rent 2,400.00, Safe N Secure Com Equip Rpr 323.37, Sandal & Alemu Rent Welfare Rent 525.00, Sanford Welfare Rent 800.00, Sanford Clinic Miscellaneous Exp 47.30, Sanford Clinic Other Medical Svcs 1,164.53, Schmuck, Jan Bd Exp Fees Minnehaha 80.00, Scott, Glenn Right Of Way 8,686.69, Scott, Paul A Right Of Way 4,065.21, SD Human Svcs Clinics Auxiliary Svcs 168.60, SDMLWorkers Compen Workers Compensation 485,320.00, Sensible Properties Right Of Way 2,297.82, SHI International Data Processing Equip 266.17, SHI International Office Sup 342.75, SHI International Software 3,726.38, Short Elliott Hend Architects & Engineers 28,947.77, Sioux Falls Area Hum Miscellaneous Exp 3,601.88, Sioux Falls City Electricity 12,772.81, Sioux Falls City Water Sewer 13,754.17, Sioux Falls City Welfare Utilities 603.21, Sioux Falls Housing Welfare Rent 461.00, Sioux Falls Rubber Office Sup 10.20, Sisson Printing Printing/Forms 234.30, Smith, Eric Extradition & Evidence 178.83, Southeastern Behav Crisis Intervention Prog 6,564.91, Southeastern Behav Professional Svcs 2,050.00, Speler Prog Activities 64.95, Spring Hill Welfare Rent 38.00, Stan Houston Equip Road Maint & Material 24.75, Stan Houston Equip Small Tools & Shop Sup 135.97, State of SD Amts Held Daily Scram 2,489.00, State of SD Amts Held Remote Breath 720.00, State of SD Court Appntd Atty/PD 14,467.54, State of SD Data Coms 113.00, State of SD Outside Rpr 10.50, State of SD Professional Svcs 86.50, State of SD Telephone 24.00, Stellar Vip Limo Prog Activities 1,050.60, Summit Food Svc Child Care Food 8,521.61, Summit Food Svc Inmate Sup 330.56, Susan Fleischhacker Gas Oil & Diesel 22.94, Tegra Group Jail Expansion Prof Svcs 18,248.20, Terrones, Jared Investigators Exps 28.18, Thomson Reuters Books 122.22, Thomson Reuters Legal Research 777.21, Thomson Reuters Subscriptions 360.40, Tires Tires Tires Gas Oil & Diesel 43.41, Town Investments Welfare Rent 500.00, Transource Truck Parts Inventory 136.02, Trinity Point Welfare Rent 575.00, Tristate Garage Door Jail Rprs & Maint 734.63, True Care Family Pharmacies 65.50, Two Way Solutions Truck Rprs & Maint 1,325.00, Tzadik Welfare Rent 2,031.46, Tzadik Sioux Falls Welfare Rent 4,325.00, Ulteig Engineers Architects & Engineers 271.00, UPS Postage 23.30, University Products Office Sup 154.55, US Foods Other Sup 25.61, US Foods Professional Svcs 1,180.72, Victory Supply Inmate Sup 36,385.56, Voisin, Alexander Business Travel 30.24, VOA Welfare Rent 219.00, Weerheim Law Office Bd Exp Fees Minnehaha 2,812.00, Weerheim Law Office Crisis Intervention Prog 237.50, West Twelfth Prop Welfare Rent 500.00, Williamsburg Limited Welfare Rent 682.00, Xcel Energy Electricity 47,991.81, Xcel Energy Welfare Utilities 1,448.58.

REPORTS

The November 2019 Juvenile Detention Center Report was received and placed on file in the Auditor’s Office.

PERSONNEL

MOTION by Heiberger, seconded by Beninga, to approve the following personnel changes.  5 ayes. 

New Hires

1. Dylan Westerbur, Deputy Sheriff for the Sheriff’s Office, at $23.71/hour (17/1) effective 12/30/19.

2. Cody Parker, Road Maintenance Team Member for the Highway, at $18.52/hour (12/1) effective 12/30/19.

3. Amanda Wells, variable hour Legal Office Assistant for the Public Defender’s Office, at $15.50/hour effective 1/2/20.

Promotions

1. Riley Collins, Correctional Officer for the Jail, at $18.90/hour (13/1) effective 11/5/19.

Step Increases

1. Maria Cabrera, Deputy Sheriff for the Sheriff’s Office, at $25.54/hour (17/4) effective 12/16/19.

2. Daniel Christiansen, Deputy Sheriff for the Sheriff’s Office, at $28.90/hour (17/9) effective 12/27/19.

3. Travis Stauffacher, Deputy Sheriff for the Sheriff’s Office, at $31.12/hour (17/12) effective 12/27/19.

4. Scott Dubbe, Sergeant for the Sheriff’s Office, at $34.34/hour (20/10) effective 12/31/19.

5. Nikki Pederson, Administrative Clerk for the Sheriff’s Office, at $22.58/hour (9/15) effective 12/27/19.

6. Mary Yu, Administrative Secretary for the Sheriff’s Office, at $24.31/hour (10/16) effective 12/27/19.

7. Corey DeGroot, Correctional Officer for the Jail, at $20.96/hour (13/4) effective 1/2/20.

8. Jena Naber, Correctional Officer for the Jail, at $20.46/hour (13/3) effective 12/28/19.

9. Joshua Fischer, Groundskeeper for Facilities, at $18.99/hour (9/8) effective 12/17/19.

10. Brian Moncur, Assistant Director of Facilities for Facilities, at $36.09/hour (18/16) effective 12/23/19.

11. Julie Hofer, Public Advocate for the Public Advocate’s Office, at $4,285.60/biweekly (25/8) effective 12/17/19.

12. Heidi Hesvik, Legal Office Assistant for the Public Defender’s Office, at $18.07/hour (10/4) effective 12/28/19.

13. Natalie Surkalovic, Paralegal for the Public Defender’s Office, at $30.36/hour (16/13) effective 12/27/19.

14. Traci Smith, Public Defender for the Public Defender’s Office, at $5,093.60/biweekly (26/11) effective 12/27/19.

15. Duane King, Appraiser for Equalization, at $26.83/hour (15/10) effective 1/6/20.

16. Emmanuel Gutierrez, Caseworker for Human Services, at $30.36/hour (16/13) effective 12/26/19.

17. Duane Buthe, Highway Superintendent for the Highway, at $4,264.80/biweekly (25/9) effective 12/12/19.

18. Randy Fods, Highway Maintenance Team Member for the Highway, at $26.18/hour (12/15) effective 12/27/19.

19. Scott Berg, Highway Maintenance Team Member for the Highway, at $23.71/hour (12/11) effective 1/4/20.

20. Samantha Kastner, Legal Office Assistant for the State’s Attorney’s Office, at $17.21/hour (10/2) effective 12/19/19.

21. Miranda Petersen, Paralegal for the State’s Attorney’s Office, at $30.36/hour (16/13) effective 12/27/19.

22. Colleen Albrecht, Paralegal for the State’s Attorney’s Office, at $26.18/hour (16/7) effective 12/18/19.

23. Thomas Rabb, Investigator for the State’s Attorney’s Office, at $31.90/hour (16/15) effective 12/24/19.

24. Jason Toering, Computer Support Technician for Information Technology, at $30.36/hour (16/13) effective 12/27/19.

25. Patricia Henry, Accountant for the Treasurer, at $28.90/hour (16/11) effective 12/28/19.

LIEN COMPROMISE

Melinda Storley, Commission Assistant, gave a briefing on an application for a compromise of lien for DPNO 40767 in the amount of $2,417.61. The lien represents Public Defender, Public Advocate, and Poor Relief services provided to the applicant’s ex-spouse between June 2007 and May 2018. A $99.32 fee recorded on the lien in 1999 was paid by the applicant on December 20, 2019, due to the fee being recorded during the applicant’s marriage. In August 2005, the applicant and her ex-spouse divorced. The applicant is in the process of selling her property with a closing date scheduled for January 7, 2020. The lien is still attached to the property. The compromise request is to release the lien in full with no payment only as it applies to the real property. MOTION by Heiberger, seconded by Karsky, to approve Resolution MC19-62. By roll call vote: 5 ayes.

RESOLUTION  MC19-62

WHEREAS, a County Aid Lien in the amount of $2,417.61, purports to exist in favor of Minnehaha County and against DPNO 40767 as Lienee, and 

WHEREAS, said lienee’s ex-spouse made a payment of $99.32 on December 20, 2019, and has filed an application with the County Auditor stating such facts as provided for by Law,

NOW, THEREFORE, BE IT RESOLVED that after due consideration of the circumstances the Board of County Commissioners finds it advisable and proper to authorize the Chair of the County Board and the County Auditor to execute the following:

Release from DPNO 40767 with no payment, the real property legally described as Lot 7 in Block 4 of Silver Valley, an Addition to the City of Sioux Falls, Minnehaha County,

South Dakota, According to the Recorded Plat Thereof; located at 6205 W Coughran Court, Sioux Falls.

Leave DPNO 40767 in the name of the Lienee in the full amount of $2,417.61.

Dated at Sioux Falls, South Dakota, this 31st day of December, 2019.

APPROVED BY THE COMMISSION:

Jean Bender

Chair

ATTEST:

Olivia Larson

Deputy Auditor

BRIEFING

Dustin Powers, City of Sioux Falls Planning & Development Services, and Jake Quasney, Lloyd Companies Executive Vice President of Development, gave a briefing on the Tax Increment Financing (TIF) #22 Application for C.R. Lloyd Associates Inc.’s Sioux Steel Project.

HEARING FOR BUDGET SUPPLEMENTS

Vicki Huitt, Accounting Manager, was present and gave a briefing for the public hearing on various supplements to the FY2019 budget. Karl Thoennes, Circuit Court Administrator, spoke on the Court System’s budget and the requested supplements. No one from the public spoke in opposition. MOTION by Beninga, seconded by Heiberger, to approve Resolution MC19-63, For Supplemental Budget. By roll call vote: 5 ayes.

RESOLUTION MC19-63

FOR SUPPLEMENTAL BUDGET

WHEREAS it is necessary to supplement the 2019 Annual Budgets in order to carry on the indispensable functions of Minnehaha County; and

WHEREAS, the adoption of the proposed Supplemental Budget was duly considered by the Minnehaha County Commission on the 31st day of December, 2019, at 9:15 a.m., in the Commission Meeting Room, pursuant to due notice;  now, therefore, be it

RESOLVED by the Minnehaha County Commission that the following Supplemental Budget be, and the same is, hereby approved for the purpose of providing budget to conduct the indispensable functions of Government, to-wit:

From the General Fund to the following budgets:

 1310000-422000, Courts-Commitment-HSC, $30,000

1310000-422060, Courts-Attorney Fees, $75,000

1310000-422155, Courts-Child Defense Attorneys, $250,000

2151000-422275, Juvenile Alternatives-Shelter Care, $120,000

4410000-422095 Mental Illness-Hospital, $35,000

Total General Fund, $510,000

APPROVED BY THE COUNTY COMMISSION:

Cindy Heiberger

Gerald Beninga

Jeff Barth

Dean Karsky

Jean Bender

ATTEST:

Olivia Larson       

Deputy Auditor

SUPPLEMENTS

Joe Bosman, Deputy Sheriff Captain, was present to request supplements to various expenditure accounts for reimbursement of funds to the Sheriff’s Office and Jail. MOTION by Heiberger, seconded by Beninga, to supplement from the General Fund to the following expenditures in the Sheriff’s Budget and Jail Budget: Account 2111000/429837, $43,045.00, Byrne/JAG Grant - 2019 Byrne/JAG Allocation; Account 2110000/429845, $22,193.41, HIDTA Grant - equipment, training, supplies; Account 2110000/411000, $36,723.01, HIDTA Grant – personnel cost reimbursements; Account 2120000/429800, $71,384.00, SCAAP Grant – 2017 & 2018 Awards; Account 2110000/411000, $26,110.65, Domestic Violence Grant – personnel costs reimbursement; Account 2110000/434400, $26,483.25, Automobiles – Patrol – insurance payment from accident; Account 2110000/429050, $6,000.00, Tea-Ellis Range – outside agency contributions; Account 2110000/434320, $1,640.06, Safety & Rescue Equipment – Sioux Falls Police Department’s portion of Mobile Command Post; Account 2110000/427000, $4,351.24, Business Travel – reimbursement from State for ICAC training; Account 2110000/429125, $2,500.00, Donation Fund – funds received; Account 2110000/425055, $5,810.22, Automotive/Small Equipment-Patrol – insurance payments from accidents; Account 2110000/425055, $804.50, Automotive/Small Equipment Patrol – vehicle recall reimbursements; Account 2120000/434400, $11,085.60, Automobiles-Jail – insurance payment from vehicle damage; Account 2110000/411000, $15,039.31, COPS CAMP Grant – personnel costs reimbursement; Account 2110000/426065, $800.00, COPS CAMP Grant – ballistic vest reimbursement; Account 2110000/411005, $37,157.00, USM Overtime – US Marshall Task Force Reimbursement; Account 2110000/411005, $8,552.97, Highway Safety Overtime – Highway Safety Grant reimbursement-patrol; Account 2160000/411000, $47,315.00, Air Guard Security – due to contract amendment for additional positions; Account 2160000/426065, $30,000.00, Air Guard Security – due to contract amendment for additional positions; Account 2160000/434320, $2,500.00, Air Guard Security – due to contract amendment for additional positions; Account 2110000/422075, $1,832.62, Unclaimed currency – reimburse investigations expenses. By roll call vote: 5 ayes.

Joe Bosman, Deputy Sheriff Captain, was present to request supplements to various expenditure accounts for reimbursement of funds to the Emergency Management budget as part of various grant programs and donations received. MOTION by Heiberger, seconded by Barth, to supplement from the General Fund to the following expenditures in the Emergency Management Budget: Account 2220000/429850, $45,177.00, Homeland Security Grant – Fusion Center; Account 2220000/429850, $86,000.00, Homeland Security Grant – X-Ray System; Account 2220000/429850, $2,000.00, Homeland Security Grant – NTOA Negotiations Conference; Account 2220000/429850, $19,125.00, Homeland Security Grant – NTOA Less Lethal; Account 2220000/429850, $2,250.00, Homeland Security Grant – SWAT Training (MSTOA); Account 2220000/429850, $32,393.32, Homeland Security Grant – LRAD; Account 2220000/429850, $3,401.90, Homeland Security Grant – SWAT Conference; Account 2220000/429850, $358,496.00, Homeland Security Grant – Bear Cat; Account 2220000/429850, $17,400.00, Homeland Security Grant – Stop The Bleed Kits; Account 2220000/429850, $35,639.69, Homeland Security Grant – In car radios; Account 2220000/429850, $3,310.00, Homeland Security Grant – Basic SWAT; Account 2220000/429235, $60.00, Police Reserve Donations – funds received; Account 2220000/429240, $2,000.00, Rescue Squad Donations – donations received. By roll call vote: 5 ayes.

Vicki Huitt, Accounting Manager, presented budget supplements needed to close out the year for various items which are reimbursements and pass-through dollars. MOTION by Karsky, seconded by Barth, to approve the following supplements: From the General Fund to the Commission budget, Account 1110000/429865, Crisis Response State Grant, $7,446.66 representing grant funds received from the South Dakota Department of Social Services for the implementation of a triage center. From the General Fund to the Commission budget, Account 1110000/429870, MacArthur Safety and Justice Challenge Private Grant, $228,000.00 representing University of South Dakota contract services, equipment, travel, and meetings. From the General Fund to the Pretrial Services budget, Account 1320000/411000, MacArthur Safety and Justice Challenge Private Grant, $35,000.00 representing funding for 0.50 FTE in Pretrial Services. From the General Fund to the Pretrial Services budget, Account 1320000/411000, Lincoln County reimbursement, $17,500.00 representing funding for 0.25 FTE in Pretrial Services. From the General Fund to the Human Services budget, Account 4110000/429075, Donations, $2,000.00 representing donations to Human Services. From the General Fund to the Human Services budget, Account 4110000/429070, Bus Passes, $1,375.00 representing reimbursement from various organizations for printing bus passes. From the General Fund to the Human Services budget, Account 4110000/429080, Exercise Account, $210.01 representing reimbursement from the employees’ share of vending machines. From the General Fund to the Safe Home budget, Account 4350000/429085, Donations, $500.00 representing donations to Safe Home. From the General Fund to the Juvenile Alternatives budget, Account 2151000/425055, Auto/Small Equipment, $4,895.43 representing insurance proceeds for tornado damage. By roll call vote: 5 ayes. MOTION by Heiberger, seconded by Beninga, to approve the following supplement from the Pass-Thru Grants Fund to the Pass-Thru Grants budget: Account 1490000/429820, ICWA Grant, $109,900.00 representing Federal and State grant awards to provide expert witness services. By roll call vote: 5 ayes.

PRESENTATION

Cindy Dannenbring, Executive Director of Inter-Lakes Community Action Partnerships, gave a presentation on the range of programs and services offered to assist participants working to reach and maintain a good level of self-sufficiency. A Heartland House Fundraiser will take place on February 13, 2020.

CHANGE ORDERS

DJ Buthe, Highway Superintendent, gave a briefing on Change Order #1 to the contract with Prahm Construction for the replacement of Structures 50-072-100 and 50-070-098, Project #MC16-02. The change order includes a time extension, an increase of $46,800.00 for clay backfill, and an increase of $500.00 for drive sheet pile, pump, and removal of an existing structure. MOTION by Karsky, seconded by Heiberger, to authorize the Chair to sign Change Order #1 to the contract with Prahm Construction for the replacement of Structures 50-072-100 and 50-070-098, Project #MC16-02, for a new contract amount of $1,602,675.55.  5 ayes.

DJ Buthe, Highway Superintendent, gave a briefing on Change Order #1 to the contract with Highway Improvement Inc for Project #MC18-05, Crack Seal. The change order includes an increase of $41,816.25 for asphalt concrete crack sealing, an increase of $60,439.40 for asphalt repair mastic, and a decrease of $5,244.00 for the removal of failed mastic. MOTION by Heiberger, seconded by Beninga, to authorize the Chair to sign Change Order #1 to the contract with Highway Improvement Inc for Project #MC18-05, Crack Seal, for a new contract amount of $371,307.15.  5 ayes.

AGREEMENTS

DJ Buthe, Highway Superintendent, presented a Professional Services Agreement between Minnehaha County and Civil Design Inc. for Project MC18-10, Structures 50-198-085 and 50-245-050 Replacements. Civil Design Inc. will provide construction administration at a cost not to exceed $78,774.00. The work is expected to begin in the Spring of 2020 and will be completed by November 1, 2020. MOTION by Heiberger, seconded by Karsky, to authorize the Chair to sign the Professional Services Agreement between Minnehaha County and Civil Design Inc. for Project MC18-10, Structures 50-198-085 and 50-245-050 Replacements, construction administration at a cost not to exceed $78,774.00.  5 ayes.

DJ Buthe, Highway Superintendent, presented nine (9) Right-Of-Way Purchase Agreements for property owned by Thomas H. Van Asselt, the Thomas Van Asselt Living Trust, and the Van Duyn Living Trust. In conjunction with JSA Engineers, the Highway Department is rebuilding County Highway 149 from County Highway 122 five and a quarter miles north to the Colton city limits. In order to meet safety standards, additional right-of-way is required. MOTION by Beninga, seconded by Barth, to approve the following Right-Of-Way Purchase Agreements:

1) The Thomas H. Van Asselt land will be purchased for the amount of $2,146.50, is a total of 0.265 acres, and is legally described as The North Half Of The Southeast Quarter, Of Section 03, Township 103 North, Range 51, West Of The 5th P.M., Minnehaha County, South Dakota.

2) The Thomas H. Van Asselt land will be purchased for the amount of $1,628.10, is a total of 0.201 acres, and is legally described as The Southwest Quarter Of The Southwest Quarter, Of Section 35, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota, Except Van Asselt’s Tract No. 1, Except The East Half Of The East Half Of The Southwest Quarter Of The Southwest Quarter.

3) The Thomas Van Asselt Living Trust land will be purchased for the amount of $2,065.50, is a total of 0.255 acres, and is legally described as The North Half Of The Northwest Quarter, Of Section 2, Township 103 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota, Except Tract 1 Of Van Asselt’s Addition, And Except Co. Aud. Lots H-1 And H-3 Contained Therein.

4) The Thomas Van Asselt Living Trust land will be purchased for the amount of $638.00, is a total of 0.055 acres, and is legally described as Van Asselt’s Tract No. 1, In The Southwest Quarter Of The Southwest Quarter, Of Section 35, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota.

5) Van Duyn Living Trust land will be purchased for the amount of $8,278.20, is a total of 1.022 acres, and is legally described as The Southeast Quarter, Except The West 564.95 Feet Of The East 1773.51 Feet Of The South 686.17 Feet, In Section 34, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota.

6) Van Duyn Living Trust land will be purchased for the amount of $2,154.60, is a total of 0.266 acres, and is legally described as The West Half Of The Northwest Quarter Of The Southwest Quarter, In Section 35, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota.

7) Van Duyn Living Trust land will be purchased for the amount of $4,244.40, is a total of 0.524 acres, and is legally described as The Northwest Quarter, Of Section 35, Township 104 North, Range 51 West Of The 5th P.M, Minnehaha County, South Dakota, Except Co. Aud. Lot H-1 Contained Therein, And Except The North 160 Feet Of The West 200 Feet.

8) Van Duyn Living Trust land will be purchased for the amount of $210.60, is a total of 0.026 acres, and is legally described as The North 160 Feet And The West 200 Feet Of The Northwest Quarter, In Section 35, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota.

9) Van Duyn Living Trust land will be purchased for the amount of $2,089.80, is a total of 0.258 acres, and is legally described as The Southwest Quarter Of The Southwest Quarter, Except Co. Aud. Lot H-1, In Section 26, Township 104 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota.

VOTE ON MOTION: 5 ayes.

BID AWARD

DJ Buthe, Highway Superintendent, reported on the December 18, 2019, bid opening for Bid #19-17, Project MC18-07, HWY 110 Culvert Replacement. Six bids were received from the following companies: Midwest Contracting, LLC, $371,309.00; Riley Bros. Construction, Inc., $398,932.00; Soukup Construction, Inc., $402,509.95; First Rate Excavate, Inc., $419,445.00; Nolz Dragline and Construction, Inc., $540,828.10; and H&W Contracting, LLC, $630,066.00. Staff recommended awarding the bid to the low bidder, Midwest Contracting, LLC. The engineer’s estimate was $426,135.00. MOTION by Barth, seconded by Karsky, to award Bid #19-17, Project MC18-07, HWY 110 Culvert Replacement to Midwest Contracting, LLC in the amount of $371,309.00, and to authorize the Chair to sign the contractor contract. By roll call vote: 5 ayes.

PURCHASE

DJ Buthe, Highway Superintendent, requested approval for the purchase of one Chevrolet Colorado, Crew-cab, Short-box with four-wheel drive off a national procurement contract through Sourcewell (formerly National Joint Powers Alliance), Contract #120716-NAF, awarded to National Auto Fleet Group out of Watsonville, CA, at a cost of $39,516.44. The vehicle will replace Truck #0307, which will be surplused in 2020. The purchase is part of the 5-year plan. MOTION by Barth, seconded by Karsky, to approve the purchase of one Chevrolet Colorado, Crew-cab, Short-box with four-wheel drive off of Sourcewell, Contract #120716-NAF, from National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA, at a total cost of $39,516.44. By roll call vote: 5 ayes. Upon the request of Commissioner Barth, Mr. Buthe spoke on the recent snow event, the road conditions, and the work done by the Highway Department throughout the event.

AGREEMENTS & CONTRACTS

Craig Dewey, Assistant Commission Administrative Officer, presented the 2020 contract among Minnehaha County, Sanford Health Pathology Clinic, and Dr. Kenneth S. Snell (an employee of Sanford Clinic), for Coroner and Medical Examiner Services. Under the terms of the contract, Dr. Snell will receive $6,000 per month for coroner duties, and a flat rate of $19,180.73 per month for medical examiner duties. Lab fees, ambulance transports, and monthly cell phone/electronic communication costs will be paid separately from the FY 2020 Coroner/Medical Examiner Budget. These fees are estimated at $68,858.24 for 2020. MOTION by Barth, seconded by Karsky, to authorize the Chair to sign the 2020 Coroner/Medical Examiner Services Contract among Minnehaha County, Sanford Clinic dba Sanford Health Pathology Clinic, and Dr. Kenneth S. Snell beginning January 1, 2020, through December 31, 2020.  5 ayes.

Craig Dewey, Assistant Commission Administrative Officer, gave a briefing on an agreement between Minnehaha County and Dr. Jeff Luther to perform the services of Quality Assurance Director for the rural ambulance quality assurance program in accordance with county ordinance. Under the terms of the contract, Dr. Luther will receive $30,000 payable in twelve (12) equal monthly installments. MOTION by Heiberger, seconded by Barth, to approve the 2020 Independent Contractor Agreement for Quality Assurance Director for Rural Ambulance Service between Minnehaha County and LuDoc, LLC, Dr. Jeff Luther, at a cost of $30,000 beginning January 1, 2020, and ending December 31, 2020.  5 ayes.

MOTION by Barth, seconded by Karsky, to recess the Minnehaha County Commission Meeting at 10:14 a.m.  5 ayes.

MOTION by Barth, seconded by Heiberger, to reconvene the Minnehaha County Commission Meeting at 10:27 a.m.  5 ayes.

MOTION by Barth, seconded by Beninga, to enter into Executive Session pursuant to SDCL 1-25-2 (1), (3) and (4).  5 ayes.

MOTION by Barth, seconded by Karsky, to adjourn.  5 ayes.

The Commission adjourned until 9:00 a.m. on Tuesday, January 7, 2020.

APPROVED BY THE COMMISSION:

Jean Bender

Chair

ATTEST:

Olivia Larson

Deputy Auditor

Published at the approximate cost of $326.96

January 8, 2020