Minnehaha County Minutes
Minnehaha County
_________ Minutes _________
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. October 22, 2019, pursuant to adjournment on October 15, 2019. Commissioners present were: Barth, Bender, Beninga, Heiberger, and Karsky. Also present were Olivia Larson, Commission Recorder, and Margaret Gillespie, Senior Deputy State’s Attorney.
MOTION by Heiberger, seconded by Barth, to amend the agenda to correct the parcel number and abatement amount for Item 6a to Parcel 86249 in the amount of $616.33. 5 ayes.
MOTION by Heiberger, seconded by Beninga, to approve the agenda as amended. 5 ayes.
MINUTES APPROVAL
MOTION by Beninga, seconded by Karsky, to approve the October 15, 2019, Commission Minutes. 5 ayes.
VOUCHERS TO BE PAID
MOTION by Karsky, seconded by Barth, to approve the following bills totaling $4,466,058.29. 5 ayes.
A&B Business Lease-Rental Agmt 61.35, A&B Business Maint Contracts 446.23, Advance Auto Parts Automotive/Small Equip 66.37, Airway Svc Automotive/Small Equip 655.79, Airway Svc Gas Oil & Diesel 274.06, Amer Assoc Of Police Memberships 125.00, Anderson, Jennifer Bd Evals Minnehaha 1,267.50, Appeara Program Activities 89.20, Argus Leader Media Publishing Fees 1,912.42, Armor Correctional Contract Svcs 756,085.41, Augustana College Professional Svcs 26,850.00, Avera McKennan Hospitals 1,365.08, Avera McKennan Physicians 794.42, Avera McKennan Psych Evals 250.00, Axis Forensic Toxico Lab Costs 140.00, Backupworks.Com Data Processing Equip 17,530.00, Banner Associates Architects & Engineers 16,135.44, Barnett Lewis Funeral Burials 2,000.00, Bauer Built Automotive/Small Equip 1,009.15, Bauer Built Heavy Equip Repairs & Maint 30.00, Bauer Built Truck Repairs & Maint 29.00, Bosman, Joseph Uniform Allowance 43.59, Brentwood Apts Welfare Rent 650.00, Bristol Court Welfare Rent 700.00, Brouwer, Richard Welfare Rent 500.00, Butler Machinery Truck Repairs & Maint 47.32, Cartridge World Office Sup 1,352.93, Century Business Maint Contracts 123.52, City Of Saint Paul Education & Training 169.00, Civil Design Architects & Engineers 15,965.00, Cody, Denise Bd Exp Fees Yankton 45.00, Colton Fire & Rescue Colton Fire Dept 41,243.00, Columbia Dam Welfare Rent 825.00, Constellation Natural Gas 7,003.89, Country View Mhc Welfare Rent 700.00, Creekstone Falls Welfare Rent 590.00, Dakota Fluid Power Parts Inventory 422.06, Dakota Riggers & Too Truck Repairs & Maint 544.76, David Healy Education & Training 400.00, Dedula, Carla F Court Reporters 142.80, Derhagopian Law Attorney Fees 465.50, Derrick Ortman Education & Training 320.00, Duo Investments Welfare Rent 1,100.00, Erpenbach, John E Recruitment 1,050.00, ESRI Maint Contracts 11,000.00, Etterman Enterprises Small Tools & Shop Sup 66.93, Faronics Software 258.40, Fastenal Small Tools & Shop Sup 77.65, Fully Promoted Uniform Allowance 115.00, Galls Quartermaster Uniform Allowance 120.98, George, Aaron Welfare Rent 500.00, Graham Tire Automotive/Small Equip 492.00, Griese Law Attorney Fees 2,453.25, Griesse, Chris Road Maint & Material 1,687.63, Grode Brothers Truck Repairs & Maint 306.34, Hartford Area Fire Hartford Fire Dept 74,799.00, Heritage Funeral Burials 3,000.00, HOV Svcs Microfilming 381.20, Huey Apts Welfare Rent 70.00, Institutions Svc Other Sup 27.52, Interstate All Automotive/Small Equip 141.94, Interstate Office Office Sup 742.53, Interstate Power Sys Truck Repairs & Maint 453.34, Jastram, Mark Investigators Exps 30.24, JE Dunn Construction Jail Expansion Construction 3,181,122.00, JLG Architects Jail Expansion Prof Svcs 26,382.18, Johnson, Erin M Bd Exp Fees Minnehaha 4,835.50, Johnson, Erin M Crisis Intervention Program 114.00, Katterhagen, Mark Bd Exp Fees Yankton 139.50, Kauffman, David W Ph Psych Evals 3,542.50, Koch, Elizabeth J Bd Exp Fees Minnehaha 80.00, Kronos Data Processing Equip 12,073.82, Kyra Enterprises Motels 1,725.00, Lacey Rentals Lease-Rental Agmt 111.00, Lamar Texas HIDTA Grant 350.00, Lewis Drugs Pharmacies 1,266.67, Lewno Law Bd Exp Fees Yankton 1,279.00, Lockwood, Darcy Bd Exp Fees Yankton 94.50, Loving, Philip Bd Evals Minnehaha 2,827.50, Martell, Rebecca L Extradition & Evidence 56.00, McGovern, Mike Extradition & Evidence 34.00, Mcleods Printing Printing/Forms 59.00, Medstar Paramedic Transportation 400.00, Menard Exhibit Materials 49.35, Menard Parks/Rec Repair & Maint 217.96, Menard Program Activities 283.89, Metro Com Misc Exp 29,970.50, Midamerican Energy Natural Gas 43.00, Midcontinent Com Telephone 85.00, Midwest Ear Nose Physicians 327.12, Missouri Petroleum Contracted Construction 58,022.93, Morgan Coffman Extradition & Evidence 56.00, Morse Correctional Contract Svcs 800.00, Motorola Solutions Homeland Security 35,639.69, Murray Properties Welfare Rent 1,000.00, Myers & Billion Attorney Fees 1,320.50, Natl Sheriffs Assoc Memberships 175.00, New Millenium Data Processing Equip 776.00, Nichole Carper Attorney Fees 1,088.00, Odea, Steve C Welfare Rent 450.00, Penbrooke Place Apt Welfare Rent 500.00, Pennington County Extradition & Evidence 10,813.00, Pheasant View Apt Welfare Rent 500.00, Policy Research Private Grants 8,000.00, Quality Efficiencies Motels 625.00, Richard Johnson Business Travel 60.00, Safe N Secure Com Equip Repair 363.09, Salem, Karla R Bd Evals Minnehaha 562.50, Sanford Clinic Misc Revenue 2,771.19, Shi International MacArthur SJC Grant 266.16, Shi International Office Sup 532.32, Signarama Printing/Forms 137.55, Sioux Falls Area Cha Memberships 200.00, Sioux Falls Area Hum Misc Exp 3,693.76, Sioux Falls City Gas Oil & Diesel 11,991.80, Sioux Falls City HIDTA Grant 253.57, Sioux Falls City Water Sewer 733.44, Sioux Falls City Welfare Utilities 83.00, Sioux Falls Rubber Notary Exp 26.95, Sioux Valley Energy Welfare Utilities 50.00, State of SD Amts Held Daily Scram 2,760.00, State of SD Amts Held Remote Breath 1,029.00, State of SD Data Coms 113.00, State of SD Due To Other Governments 4,788.00, State of SD Misc Exp 8.00, State of SD Printing/Forms 153.00, State of SD Telephone 384.00, Stockwell Engineers Architects & Engineers 10,877.46, Streichers Education & Training 1,105.89, Streichers Safety & Rescue Equip 2,286.75, Streichers Uniform Allowance 145.94, Tammen Auto & Tire Automotive/Small Equip 42.16, Tammen Auto & Tire Gas Oil & Diesel 138.55, Tegra Group Jail Expansion Prof Svcs 18,284.20, Terveen, Mike Welfare Rent 1,000.00, Transource Truck Truck Repairs & Maint 76.20, Trinity Point Welfare Rent 700.00, True Care Family Pharmacies 35.50, Tschetter & Adams Attorney Fees 1,409.95, Two Way Solutions Com Equip Repair 350.00, Tzadik Welfare Rent 4,802.50, US Bank Trust-Administration Fees 76.00, US Foods Professional Svcs 711.28, Verizon Wireless Safety & Rescue Equip 40.01, Vogel Motors Gas Oil & Diesel 33.00, Walsh, Mike Business Travel 160.00, Weerheim Law Bd Exp Fees Minnehaha 2,631.50, Weerheim Law Crisis Intervention Program 66.50, Whittier Apts Welfare Rent 63.00, Winnebago County Return Of Svc 28.50, Winner Police Dept Extradition & Evidence 67.60, Woods Fuller Shultz Jail Expansion Prof Svcs 420.00, Wynia, Marc Business Travel 174.00, Xcel Energy Electricity 2,550.94, Xcel Energy Road Maint & Material 16.74, Xcel Energy Welfare Utilities 524.94, Yankton County Return Of Svc 150.00, Yogi Holdings Motels 650.00.
REPORTS
The Minnehaha County Abandoned Cemetery Board Meeting Minutes for September 17, 2019, the Corrected Minnehaha County Auditor’s Account with the County Treasurer as of June 30, 2018, the Minnehaha County Auditor’s Account with the County Treasurer as of July 31, 2018, the Minnehaha County Auditor’s Account with the County Treasurer as of August 31, 2018, the Minnehaha County Auditor’s Account with the County Treasurer as of September 30, 2018, the Minnehaha County Auditor’s Account with the County Treasurer as of October 31, 2018, the Minnehaha County Auditor’s Account with the County Treasurer as of November 30, 2018, and the Minnehaha County Auditor’s Account with the County Treasurer as of December 31, 2018, were received and placed on file in the Auditor’s Office. Kim Adamson, Finance and Budget Officer, spoke on the unreconciled items list on the September, October, November, and December 2018 Auditor’s Accounts with the County Treasurer. Kelli Nyhof, Assistant Treasurer, spoke on the process for nonsufficient funds checks.
Auditor’s Account With The County Treasurer as of June 30, 2018 – Corrected
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$30,102,182.73
US Bank (Cash with Trustee)
42,455,523.36
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
24,369.40
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
3,710.60
TOTAL CASH ON HAND
$ 85,585,786.09
TOTAL MUNIS CASH BALANCE
$ 85,585,786.09
Auditor’s Account With The County Treasurer as of July 31, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$ 26,054,176.44
US Bank (Cash with Trustee)
42,547,237.02
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
26,799.27
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
1,280.73
TOTAL CASH ON HAND
$ 81,629,493.46
TOTAL MUNIS CASH BALANCE
$ 81,629,493.46
Auditor’s Account With The County Treasurer as of August 31, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$ 22,779,961.40
US Bank (Cash with Trustee)
42,209,135.27
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
25,531.62
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
2,548.38
TOTAL CASH ON HAND
$ 78,017,176.67
TOTAL MUNIS CASH BALANCE
$ 78,017,176.67
Auditor’s Account With The County Treasurer as of September 30, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$ 20,598,423.02
US Bank (Cash with Trustee)
42,254,782.18
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
25,918.84
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
2,161.16
TOTAL CASH ON HAND
$ 75,881,285.20
TOTAL MUNIS CASH BALANCE
$75,881,019.13
unreconciled difference
266.07
Auditor’s Account With The County Treasurer as of October 31, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$74,023,280.00
US Bank (Cash with Trustee)
40,901,822.26
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
10,939.30
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
17,140.70
TOTAL CASH ON HAND
$ 127,953,182.26
TOTAL MUNIS CASH BALANCE
$ 127,953,141.19
unreconciled difference
41.07
Auditor’s Account With The County Treasurer as of November 30, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$59,189,604.42
US Bank (Cash with Trustee)
40,911,327.76
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
25,198.05 Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
2,881.95
TOTAL CASH ON HAND
$ 113,129,012.18
TOTAL MUNIS CASH BALANCE
$ 113,128,671.11
unreconciled difference
341.07
Auditor’s Account With The County Treasurer as of December 31, 2018
Total On Deposit in Banks, in Interest Bearing, Open Accounts:
1st National Bank
$22,203,861.35
US Bank (Cash with Trustee)
39,378,551.13
Total C.D. and Money Market Savings
13,000,000.00
Total Actual Cash
24,697.98
Total of Checks and Drafts which have been in the
Treasurer’s possession over 3 days
3,382.02
TOTAL CASH ON HAND
$ 74,610,492.48
TOTAL MUNIS CASH BALANCE
$ 74,610,111.25
unreconciled difference
381.23
PERSONNEL
MOTION by Karsky, seconded by Heiberger, to approve the following personnel changes. 5 ayes.
New Hires
1. Haley Delaney, Emily Liberko, and Laura Kluckman as Variable hour Museum Aides for the Museum at $9.50/hour effective 10/24/19.
2. Kimberly LaFramboise, variable hour Safe Home Program Worker for Safe Home, at $14.85/hour effective 10/15/19.
3. Monic Marquez, variable hour Safe Home Program Worker for Safe Home, at $14.85/hour effective 10/23/19.
Promotions
1. Cole Powell, Correctional Officer to Corporal for the Jail, at $23.02/hour (17/1) effective 10/19/19.
Step Increases
1. Kari Benz, Director of Human Services, at $3,768.80/biweekly (24/8) effective 9/23/19.
2. Betsy Doyle, Senior Trial Attorney for the Public Defender’s Office, at $3,250.40/biweekly (23/6) effective 10/18/19.
3. Carey Deaver, Director of Human Resources, at $4,370.40/biweekly (24/14) effective 9/15/19.
4. Emelia Williams, Juvenile Correctional Officer I for the Juvenile Detention Center, at $19.37/hour (12/4) effective 10/5/19.
5. Caramie Faini, Correctional Officer for the Jail, at $20.35/hour (13/4) effective 9/21/19.
6. Corrie Alexander and Cory Hartley, Deputy Sheriffs for the Sheriff’s Office, at $24.80/hour (17/4) effective 10/22/19.
Special Personnel Action
Carey Deaver, Human Resources Director, presented the annual health and dental insurance premium review. Due to an increase in health claim costs, a 15% increase in health insurance premiums was recommended. A 7% increase in dental insurance premiums was also recommended due to increased dental costs. With the intention of better controlling long-term costs, a sunset on the retiree health insurance benefit for any individual hired on or after January 1, 2020 was recommended. MOTION by Barth, seconded by Karsky, to accept the recommendation to limit the retiree health insurance benefit to employees hired on a full time basis before January 1, 2020. 5 ayes. MOTION by Heiberger, seconded by Barth, to approve the 2020 Health and Dental Insurance premiums. 5 ayes.
ABATEMENTS
Upon the recommendation of Chris Lilla, Director of Equalization, MOTION by Heiberger, seconded by Karsky, to approve an abatement representing 2018 property taxes for the 100% permanent and total disabled veterans tax exemption under SDCL 10-4-40 for Parcel ID 86249 in the amount of $616.33. By roll call vote: 5 ayes.
NOTICES
Upon the request of DJ Buthe, Highway Superintendent, MOTION by Heiberger, seconded by Beninga, to authorize the Auditor to publish a Notice to Bidders for the sale of surplus items through online auction on IronPlanet on October 31, 2019. 5 ayes.
LIEN COMPROMISE
Melinda Storley, Commission Assistant, gave a briefing on an application for a compromise of lien for DPNO 46875 in the amount of $3,170.08 and DPNO 63303 in the amount of $508.83. The liens represented Poor Relief, Public Defender, and Court Appointed Attorney services provided to the applicant between 2001 and 2019. The applicant was notified that her property was behind on taxes and that she owed $6,404.06. The applicant decided to sell her home in order to pay the back-taxes and judgements she owes. Her home was sold for $69,000.00. The expected closing date is October 31, 2019. In order to finalize the sale, the lien must either be paid or compromised. In response to a question from Commissioner Karsky, Margaret Gillespie, Senior Deputy State’s Attorney, spoke on the differences between allowing a compromise where a sale of the property attached to the lien is pending versus denying a compromise and waiting to sell the property at a tax deed sale. Carol Muller, Commission Administrative Officer, spoke on the amount of the lien that represents attorney services versus poor relief. MOTION by Karsky to compromise the lien in full with no payment. Motion died for lack of a second. MOTION by Heiberger, seconded by Karsky, to approve Resolution MC19-50. By roll call vote: 4 ayes. Barth voted nay.
RESOLUTION MC19-50
WHEREAS, a County Aid Liens in the amount of $3,170.08 and $508.83, purports to exist in favor of Minnehaha County and against DPNO 46875 and DPNO 63303, respectively, as Lienee, and
WHEREAS, said lienee has filed an application with the County Auditor stating such facts as provided for by Law,
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the circumstances the Board of County Commissioners finds it advisable and proper to authorize the Chair of the County Board and the County Auditor to execute the following:
1) Release from DPNO 46875 with no payment, the real property legally described as Lot 12 Block 1 Of Scott & Dunning’s Addition To City Of Sioux Falls.
Leave DPNO 46875 in the name of the Lienee in the full amount of $3,170.08.
2) Release from DPNO 63303 with no payment, the real property legally described as Lot 12 Block 1 Of Scott & Dunning’s Addition To City Of Sioux Falls.
Leave DPNO 63303 in the name of the Lienee in the full amount of $508.83.
Dated at Sioux Falls, South Dakota, this 22nd day of October, 2019.
APPROVED BY THE COMMISSION:
Jean Bender
Chair
ATTEST:
Olivia Larson
Deputy Auditor
SURPLUS
DJ Buthe, Highway Superintendent, requested the Commission rescind the declaration made on October 15, 2019, to surplus a 2012 Polaris Ranger 900. Highway Maintenance staff determined the Polaris could be utilized for their purposes. MOTION by Karsky, seconded by Heiberger, to rescind the declaration to surplus 2012 Polaris Ranger 900, Asset #1040, Serial/VIN #4XAUH88A3DB619912. By roll call vote: 5 ayes.
AGREEMENTS
DJ Buthe, Highway Superintendent, presented a Professional Services Agreement to conduct engineering design with Banner Associates Inc for Highway Project MC20-01, culvert replacements. Three culvert locations were identified as being in need of repair outside of the 2019 proposed plan. The agreement would allow Banner Associates Inc to design the culvert replacements at a cost not to exceed $55,500.00. MOTION by Heiberger, seconded by Karsky, to authorize the Chair to sign the Professional Services Agreement to conduct engineering design between Minnehaha County and Banner Associates Inc for Highway Project MC20-01 at a cost not to exceed $55,500.00 and to be completed by January 21, 2020. 5 ayes.
DJ Buthe, Highway Superintendent, presented a Right-Of-Way Purchase Agreement for property owned by Donald R. Miles and Jacquelyn R. Miles. In conjunction with Short Elliott Hendrickson Inc., the Highway Department is rebuilding a culvert on Highway 110, 1.3 miles east of the western county line. In order to meet safety standards, additional right-of-way is required. MOTION by Karsky, seconded by Barth, to approve the Right-Of-Way Purchase Agreement with Donald R. Miles and Jacquelyn R. Miles in the amount of $2,490.00 for a total of 0.3 acres legally described as The Southeast Quarter Of The Southwest Quarter, Of Section 20, Township 104 North, Range 52 West Of The 5th P.M., Minnehaha County, South Dakota, except Co. Aud. Lot H-1 therein. 5 ayes.
DJ Buthe, Highway Superintendent, presented two Right-Of-Way Purchase Agreements for property owned by Mark Jon Van Asselt and Mark & Peggy D. Van Asselt. In conjunction with JSA Engineers, the Highway Department will rebuild Highway 149 from Highway 122, 5.25 miles north to the Colton city limits. In order to meet safety standards, additional right-of-way is required. MOTION by Beninga, seconded by Heiberger, to approve the following Right-Of-Way Purchase Agreements: 1) with Mark Jon Van Asselt in the amount of $2,146.50 for a total of 0.265 acres legally described as The South Half Of The Nortwest Quarter, Of Section 2, Township 103 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota, except Co. Aud. Lot H-1 contained therein; and 2) with Mark & Peggy D. Van Asselt in the amount of $4,244.40 for a total of 0.524 acres legally described as The Northeast Quarter Of Section 3, Township 103 North, Range 51 West Of The 5th P.M., Minnehaha County, South Dakota, except Co. Aud. Lot H-1 contained therein. 5 ayes.
LIAISON REPORT
Commissioner Karsky reported on meeting with DJ Buthe, Highway Superintendent, on October 18, 2019. The Highway Department is getting ready for next year’s construction season.
Commissioner Karsky reported on the Minnehaha County Economic Development Association (MCEDA) noting that the Annual Joint Meeting of MCEDA with the Lincoln County Economic Development Association will be on November 7, 2019, at the Holiday Inn Sioux Falls-City Centre.
Commissioner Barth reported on attending an East Dakota Water Development District Meeting where items such as the following were discussed: the approval of a South Dakota State University professor to research ways to allow water to soak into the ground as opposed to run off, this year’s flooding events, and the approval of funds for two towns to study their drinking water and sewer systems.
Commissioner Barth reported on attending the Minnehaha County Conservation District Meeting where the topic of water was discussed along with the Renner Sanitary District and the repercussions of high water.
Commissioner Bender reported on attending the MacArthur Safety & Justice Committee Meeting last week with Commissioner Heiberger. The group oversees the use of the MacArthur Grant funds.
Commissioner Bender reported that a group meets with the jail contractor twice a month to discuss the status of the project. The jail expansion project is currently on track and under budget.
MOTION by Barth, seconded by Karsky, to recess the Minnehaha County Commission Meeting at 9:54 a.m. 5 ayes.
MOTION by Barth, seconded by Beninga, to reconvene the Minnehaha County Commission Meeting at 10:02 a.m. 5 ayes.
MOTION by Barth, seconded by Beninga, to enter into Executive Session pursuant to SDCL 1-25-2 (1), (3) and (4). 5 ayes.
MOTION by Karsky, seconded by Barth, to adjourn. 4 ayes.
The Commission adjourned until 9:00 a.m. on Tuesday, October 29, 2019.
APPROVED BY THE COMMISSION:
Jean Bender
Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published once at the approximate cost of $231.17
October 30, 2019
