Minnehaha County: Dec. 2
_______ Building _______
___ Committee Minutes ___
THE MINNEHAHA COUNTY BUILDING COMMITTEE CONVENED AT 7:30 A.M. November 24, 2020, pursuant to adjournment on November 10, 2020. Committee Members present were: Bender, Heiberger, Karsky, Kriens, and Muller. Committee Members Barth and Litz were absent.
MOTION by Heiberger, seconded by Karsky, to approve the November 10, 2020, Building Committee Meeting Minutes. By roll call vote: 4 ayes.
Committee Member Barth joined the meeting via Zoom Videoconference.
AUDIO VISUAL UPGRADE
Craig Dewey, Assistant Commission Administrative Officer, began the discussion on an audio visual (AV) equipment upgrade to increase remote meeting capabilities. Mr. Dewey introduced Chuck Risty, AVI Systems Account Manager, and Kyle Brunick, AVI Systems Technical Service Manager, who were attending via Zoom Videoconference. Mr. Risty spoke on their proposal for updated equipment at a cost of $73,989.88. The equipment would be comparable to the City of Sioux Falls’ broadcast equipment. The equipment would be installed in the Commission Meeting Room and the Multi-Purpose Room to allow testimony from both rooms. Monte Watembach, Information Technology Director, posed a question regarding displays and suggested making one of the Commission Meeting room TV’s larger. Discussion centered around interactive capabilities, display options, and the level of difficulty in the use the equipment. Direction was given to staff to move forward with getting further cost information for the varying options of capabilities and equipment discussed.
Committee Member Litz joined the meeting.
OFFICE STANDARDS
Craig Dewey, Assistant Commission Administrative Officer, introduced Lynn Remmers, Architect at JLG Architects, and Karen Mutschelknaus, Senior Interior Designer at JLG Architects. Ms. Remmers and Ms. Mutschelknaus presented, via Zoom Videoconference, on industry trends and observations regarding office standards and the different layers of office standards such as size, ergonomics, furnishings, and equipment. Connie Shields, Director with Tegra Group, spoke on specific trends she has seen regarding office standards. Dick Strassburg, Partner with Tegra Group, spoke on seeing less variety in office standards due to technological changes and changes in the way work is performed. Direction was given to move forward with the creation of a basic overview that would provide office standards for further review and discussion.
BUILDING FUND PROJECTS
Mark Kriens, Facilities Director, presented on additional Building Fund projects. The additional projects would be a total cost $518,100.00 and would include card reader upgrades, certain office suite renovations, certain front desk renovations, an alarm upgrade, camera system installation and upgrade, and a sally port door opening extension. Due to a delay in other budgeted projects, funds are available. Some of the additional projects could still be completed in 2020 with the larger projects extending into 2021. Due to the discussion surrounding office standards, Mr. Kriens was advised to ensure the Public Defender’s Office renovation was in alignment with any chosen office standards moving forward.
MOTION by Heiberger, seconded by Beninga, to adjourn. By roll call vote: 5 ayes.
APPROVED BY THE BUILDING COMMITTEE:
Jean Bender
Building Committee Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published at the approximate cost of $33.77.
December 2, 2020
_________ Minutes _________
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. November 24, 2020, pursuant to adjournment on November 18, 2020. Commissioners present were: Bender, Beninga, Heiberger, and Karsky. Commissioner Barth was present via Zoom Videoconference. Also present were Olivia Larson, Commission Recorder, and via Zoom Videoconference Maggie Gillespie, Senior Deputy State’s Attorney.
MOTION by Karsky, seconded by Beninga, to approve the agenda. By roll call vote: 5 ayes.
MINUTES APPROVAL
MOTION by Beninga, seconded by Heiberger, to approve the November 17, 2020, Commission Minutes. By roll call vote: 5 ayes.
MOTION by Heiberger, seconded by Karsky, to approve the November 17, 2020, Special Commission Minutes. By roll call vote: 5 ayes.
MOTION by Heiberger, seconded by Beninga, to approve the November 18, 2020, Special Commission Minutes. By roll call vote: 5 ayes.
VOUCHERS TO BE PAID
MOTION by Barth, seconded by Beninga, to approve the following bills totaling $7,003,316.03. By roll call vote: 5 ayes. Kim Adamson, Finance & Budget Officer, spoke on the bond payments within the bills to be paid.
9Th Street Designs Store Inventory 355.91, A&B Business Maint Contracts 138.42, A&B Business Office Sup 289.79, Aberdeen My Place Business Travel -8.76, Advanced Pest Solut Maint Contracts 70.00, Airgas USA Gas Oil & Diesel 67.23, Airway Svc Auto/Small Equip 1,325.32, Airway Svc Gas Oil & Diesel 211.48, All Nations Interp Interpreters 4,628.25, Alterations & Tailor Uniform Allowance 80.00, Amazon Digital Svc Data Processing Sup 367.96, Amazon Digital Svc Furniture & Office Equip 134.99, Amazon Digital Svc Office Sup 75.75, Amazon Digital Svc Other Sup 224.92, Amazon Digital Svc Safety & Rescue Equip 48.95, Amazon Digital Svc Uniform Allowance -119.95, Amazon Digital Svc Uniform Allowance 119.95, Amazon.Com Child Care Items 163.40, Amazon.Com Clinics Auxiliary Svcs 218.57, Amazon.Com COVID Exps 4,511.38, Amazon.Com Data Processing Equip 837.00, Amazon.Com Data Processing Sup 1,480.82, Amazon.Com Education & Training 704.16, Amazon.Com Furniture & Office Equip 401.53, Amazon.Com Inmate Sup 26.96, Amazon.Com Insurance Other Costs 174.08, Amazon.Com Investigators Exps 25.54, Amazon.Com Jail Repairs & Maint 570.88, Amazon.Com Office Sup 1,536.97, Amazon.Com Other Sup 207.36, Amazon.Com Park & Recreation Material 27.99, Amazon.Com Program Activities 192.93, Amazon.Com Safety & Rescue Equip 57.03, Amazon.Com Supplemental Food 134.56, Amazon.Com Uniform Allowance 551.51, Americ Inn Business Travel 1,044.40, American Air Business Travel 172.20, American Society Of Memberships 290.00, Americinn Okoboji Business Travel 211.20, Amzn Mktp US Comm Equip Repair 182.71, Amzn Mktp US COVID Exps 119.98, Amzn Mktp US Data Processing Sup 11.99, Amzn Mktp US Furniture & Office Equip 9.89, Amzn Mktp US Inmate Sup 31.96, Amzn Mktp US Misc Exp 5.99, Amzn Mktp US Office Sup 129.88, Amzn Mktp US Road Maint & Material 17.99, Anderson, Jennifer Bd Evals Minnehaha 5,224.98, Angel, Edward P Attorney Fees 1,797.90, Armor Correctional Contract Svcs 31,711.88, Associated Consultin Architect, Engineers, and PMgt 16,284.00, Avera McKennan Hospitals 20,339.93, Avera McKennan Professional Svcs 193.50, Baeteforseth HVAC Jail Repairs & Maint 175.63, Banner Associates Architects & Engineers 1,526.60, Barnett Lewis Funera Burials 2,000.00, Battery Junction Other Sup 131.53, Belitz, Clarence H Welfare Rent 325.00, Billion Chevrolet Auto/Small Equip 286.28, Boyer Ford Trucks Truck Repairs & Maint 46.93, BP Products Gas Oil & Diesel 32.76, BP Products HIDTA Grant 38.91, BP Products Misc Exp 13.00, Brandon Fire Dept Brandon Fire Dept 100,292.00, Braun, Mason Investigators Exps 299.04, Brevik Law Attorney Fees 399.55, Builders Supply Building Repairs & Maint 937.50, Builders Supply Jail Repairs & Maint 594.50, Burns, Jason Investigators Exps 84.42, C&R Supply Truck Repairs & Maint 97.44, Caseys Fort Pierre Gas Oil & Diesel 21.13, Cemcast Pipe & Preca Road Maint & Material 4,678.00, Center For Family Me Professional Svcs 546.73, Century Business Lease Rental Agmt 1,498.04, Century Business Maint Contracts 652.87, Centurylink Telephone 58.82, Centurylink Long Dis Telephone 120.74, Chagolla, Albert Interpreters 75.00, CHS Gas Oil & Diesel 27.59, Claims Associates Deductibles 2,566.57, Colton Fire & Rescue Colton Fire Dept 21,656.00, Colton Redimix Bridge Repair & Maint 198.00, Concrete Materials Road Maint & Material 480.24, Constellation Natural Gas 13,039.72, Corner Pantry Gas Oil & Diesel 50.00, Costco Wholesale Janitorial Chemical Sup 33.48, Costco Wholesale Office Sup 29.99, Costco Wholesale Water Sewer 17.94, Covenant Management HS Donations 50.00, Cowboy Store Gas Oil & Diesel 20.67, Crooked Pint Misc Exp 120.31, Crooks Volunteer Fir Crooks Fire Dept 33,859.00, Dakota Auto Parts Motor/Machine/Equip Repair 9.85, Dakota Fluid Power Truck Repairs & Maint 229.59, Dakota Fresh Store Inventory 82.50, Dakota Riggers & Too Bridge Repair & Maint 52.12, Dakota Toner & Ink Data Processing Sup 1,124.94, Dean Schaefer Court Court Reporters 357.00, Dell Rapids Fire Dep Dell Rapids Fire Dept 29,962.50, Desert Newco Subscriptions 499.98, Direct Companies Repair/Renovations 12,265.00, DirecTV Holdings Subscriptions 138.99, Dive Rescue Intl Safety & Rescue Equip 240.52, Double H Paving Snow Removal 4,195.00, Dust Tex Svc Janitorial Chemical Sup 8.10, Dynamsoft Corp Maint Contracts 1,099.00, EB 2020 Mnafpm Conf Education & Training 50.00, Eich Law Child Defense Attorney 4,166.67, Ekeren, Marvin R Bd Exp Fees Yankton 15.00, Election Systems Printing/Forms 2,153.00, Electric Innovations Outside Repair 450.00, Emma Otterpohl Business Travel 23.18, Engbrecht, Roger Welfare Rent 1,000.00, English Law Attorney Fees 6,000.00, Esri Maint Contracts 11,000.00, Exxonmobil Gas Oil & Diesel 55.99, Fairfield Inn & Suit COVID Exps 140.00, Fastenal Jail Repairs & Maint 80.04, Fastenal Small Tools & Shop Sup 199.93, Fastsigns Advertising 125.00, Ferguson Enterp JDC Maint 93.43, First Premier Bank Investigators Exps 610.00, First Rate Excavate Contracted Construction 60,794.32, Fit My Feet Uniform Allowance 100.00, Foxfury Other Sup 99.98, Foxtail Creek II One Sioux Falls-Shelter 2,320.00, Freedom Realty Welfare Rent 650.00, G&R Controls Heat, Vent & AC Repairs 47.00, G&R Controls HHS Maint 3,597.97, G&R Controls JDC Maint 297.73, Galls Quartermaster Uniform Allowance 538.30, Gannett Office Sup 20.77, Gannett Professional Svcs 46.55, Gannett Subscriptions 58.95, Garretson Fire Dept Garretson Fire Dept 49,678.00, Garretson Fire Dept Sherman Fire Dept 5,783.00, Gaylord Bros Program Activities 140.49, George, Aaron Welfare Rent 995.00, Goebel Printing Printing/Forms 170.79, Gordys Gas Oil & Diesel 83.67, Gourley Properties Welfare Rent 1,380.00, Grainger Building Repairs & Maint 21.20, Grainger Election & Office Equip 629.56, Grainger Electrical Repairs & Maint 127.92, Grainger Jail Repairs & Maint 494.70, Grainger Small Tools & Shop Sup 425.36, Gregory County Board of Prisoners Housing 480.00, Griese Law Child Defense Attorney 758.60, Gross, Jeffrey P Welfare Rent 1,400.00, Guardrail Enterprise Bridge Repair & Maint 505.00, Guardrail Enterprise Road Maint & Material 32,300.00, Guzman, Sandra V Interpreters 288.33, Harms Oil Company Gas Oil & Diesel 18.08, Hartford Area Fire Hartford Fire Dept 78,835.00, Heimdal, Marie Ann Court Reporters 65.20, Heritage Funeral Hom Burials 6,000.00, Hidden Hills Apt Welfare Rent 223.00, Holiday Inn Express Business Travel 661.76, Hollinger Metal Edge Program Activities 295.95, Hometown Investments One Sioux Falls-Shelter 440.00, Humboldt Fire & Amb Humboldt Fire Dept 20,118.00, Hurtgen, Timothy T Welfare Rent 700.00, HyVee Insurance-Other Costs 222.00, Innovative Office COVID Exps 596.10, Innovative Office Jail Repairs & Maint 34.95, Innovative Office Janitorial Chemical Sup 61.27, Innovative Office Office Sup 85.50, Intab Election & Office Equip 210.13, Integrated Technolog Election & Office Equip 580.30, Integrated Technolog Repair/Renovations 4,311.74, Intek COVID Exps 360.00, Interstate All Batte JDC Maint 47.10, Interstate All Batte Plumbing & Welding 157.00, Interstate Office Office Sup 1,322.89, ISG Architect, Engineers, and PMgt 65,852.90, ISI Interpreters 100.00, Jaymar Printing/Forms 85.48, JCL Solutions COVID Exps 1,350.00, JCL Solutions Janitorial Chemical Sup 12.05, JCL Solutions JDC Custodial Sup 1,903.62, JCL Solutions Kitchen/Cleaning Sup 300.00, Jefferson Partners Transportation 1,641.50, JH Larson Company HHS Maint 727.98, JH Larson Company JDC Maint 101.42, Jim & Rons Svc Professional Svcs 1,340.00, Karl’s TV Furniture & Office Equip 5,625.00, Katterhagen, Mark Bd Exp Fees Yankton 79.50, Kauffman, David W Ph Psych Evals 1,750.00, Kelolandemployment.C Publishing Fees 549.00, Kennedy Pier & Loftu Attorney Fees 1,047.60, Kibble Equip Auto/Small Equip 1,785.08, Konop, Brett Welfare Rent 500.00, Krause Gentle Business Travel 84.72, Krause Gentle Gas Oil & Diesel 134.26, Krause Law Child Defense Attorney 113.27, Kruse Law Child Defense Attorney 4,166.67, Kwik Trip Gas Oil & Diesel 24.67, Lacroix Law Attorney Fees 146.80, Laughlin Law Child Defense Attorney 3,024.50, Leads Online Investigators Exps 2,148.00, Lewis Drugs Auto/Small Equip 2.99, Lewis Drugs Clinics Auxiliary Svcs 1,628.66, Lewis Drugs Office Sup 74.75, Lewis Drugs Postage 165.00, Lewis Drugs Supplemental Food 13.25, Lewno Law Bd Exp Fees Yankton 844.50, Lexjet Corp Program Activities 332.50, LG Everist Road Maint & Material 960.81, Little Caesars Supplemental Food 25.00, Litz, Bob Misc Exp 181.83, Litz, Bob Office Sup 11.38, Lockwood, Darcy Bd Exp Fees Yankton 64.50, Lopez, Rebeca Interpreters 112.50, Loving, Philip Bd Evals Minnehaha 5,724.92, Lowes Home Centers Small Tools & Shop Sup 299.00, Luther, Jeff Medical Director 2,500.00, Lyons Volunteer Fire Lyons Fire Dept 7,024.00, M3D Furniture & Office Equip 213.95, M3D Office Sup 20.00, Mac’s Hardware Building Repairs & Maint 4.59, Mac’s Park & Recreation Material 22.23, Mailchimp Advertising 49.99, Malloy Electric Correction Ctr Repairs & Maint 1,104.94, McKissock Education & Training 599.94, Medstar Paramedic Transportation 2,400.00, Menard Bridge Repair & Maint 76.05, Menard Building Repairs & Maint 251.18, Menard JDC Maint 2.49, Menard Other Sup 27.93, Menard Program Activities 108.86, Menard Tea-Ellis Range 309.78, Midamerican Energy Natural Gas 2,932.13, Midcontinent Com Data Comms 350.00, Midstates Utility Small Tools & Shop Sup 80.28, Midwayusa Com Safety & Rescue Equip 9.13, Midwayusa Com Uniform Allowance 139.90, Midwest Fidelity Auto/Small Equip 34.95, Midwest Oil Fuel Oil 1,325.49, Minneapolis Forensic Attorney Fees 5,000.00, Monoprice Data Processing Sup 10.49, Motorola Solutions Automobiles 3,548.86, Multicultural Center Interpreters 880.00, Murray Properties Welfare Rent 486.00, NACDL Memberships 134.10, Napa Auto Parts Parts Inventory 68.40, Napa Auto Parts Small Tools & Shop Sup 8.72, Nebraska Law Enforce Clinics Auxiliary Svcs 15.00, Nguyen, Lam Interpreters 50.00, Nies Properties One Sioux Falls-Shelter 550.00, Norberg Paints Building Repairs & Maint 92.07, Norberg Paints Program Activities 55.12, North American Truck Truck Repairs & Maint 32.00, Nybergs Ace Hardware Election & Office Equip 57.44, Nybergs Ace Hardware Jail Repairs & Maint 16.97, Nybergs Ace Hardware Other Sup 4.27, Nybergs Ace Hardware Park & Recreation Material 31.44, Nybergs Ace Hardware Uniform Allowance 139.99, Oakwood Estates Welfare Rent 1,000.00, Office Depot Office Sup 1,041.51, Officemax Publishing Fees 15.00, Officemax/Officedept Office Sup 263.92, Olson, Dawn Court Reporters 742.50, Osborn, Roxane R Attorney Fees 15.00, Osborn, Roxane R Court Reporters 1,717.00, Paypal NTOA Education & Training 199.00, Paypal Recruitment 200.00, Pharmchem Testing Sup 1,236.00, Phillips 66 Gas Oil & Diesel 103.70, Phoenix Supply Inmate Sup 1,112.00, Piedmont Plastics Program Activities 72.00, Pierre Ramkota Business Travel -18.90, Pilot Gas Oil & Diesel 18.45, Pioneer Enterprises Burials 5,000.00, Prep Blast Education & Training 214.00, Prestox Professional Svcs 61.00, Price Land & Cattle Welfare Rent 500.00, Professional Develop Education & Training 5,085.00, Qualified Presort Postage 200.00, Quality Efficiencies Motels 195.00, R&L Supply Building Repairs & Maint 46.24, R&L Supply HHS Maint 31.05, R&L Supply JDC Maint 1,221.80, R&L Supply Small Tools & Shop Sup 37.50, RAC Rentals One Sioux Falls-Shelter 795.00, Ramkota Hotel Business Travel 222.85, Reede Construction Contracted Construction 958,421.00, Renner Fire Rescue Renner Fire Dept 31,637.00, Residence Business Travel 416.68, Reynolds Law Child Defense Attorney 4,166.67, Richard Ewing Equip Jail Repairs & Maint 813.50, Riverview Park Welfare Rent 168.00, Rochester Armored Armored Car Svc 407.96, Rotorooter Trash Removal 355.00, Running Supply Safety & Rescue Equip 99.94, Sanford Professional Svcs 107.56, Sanford Clinic Contract Svcs 25,180.73, Sanford Clinic Insurance Other Costs 990.00, Scheels All Sports Other Sup 29.98, Scheels All Sports Uniform Allowance 250.00, SD Assoc County Weed Memberships 50.00, SD Human Svcs Clinics Auxiliary Svcs 39.40, SD State Bar Memberships 3,110.00, Secure Enterprise Trash Removal 896.80, Sherwin Williams Building Repairs & Maint -4.16, Sherwin Williams HHS Maint 54.04, Sinclair Oil Gas Oil & Diesel 85.22, Sioux Empire Fair Misc Exp 12,500.00, Sioux Falls Area Hum Misc Exp 3,215.85, Sioux Falls City Water Sewer 9,259.02, Sioux Falls City Welfare Utilities 889.53, Sioux Falls Woman Advertising 595.00, Sioux Valley Energy Road Maint & Material 1,593.69, Southeastern Behav Crisis Intervention Program 6,031.22, Speedway Gas Oil & Diesel 19.31, Splitrock Fire Dept Split Rock Fire Dept 22,677.50, Staples COVID Exps 368.91, Staples Data Processing Sup 59.99, Staples Office Sup 10.00, State of SD Amts Held Daily Scram 2,999.00, State of SD Amts Held Remote Breath 895.00, State of SD Data Comms 255.00, State of SD Education & Training -100.00, State of SD Lab Costs 80.00, State of SD Misc Exp 396.00, State of SD Telephone 409.50, Summit Fire Protect Jail Repairs & Maint 108.00, Summit Food Svc Board Of Prisoners Meals 67,975.70, Summit Food Svc Child Care Food 630.98, Summit Food Svc Inmate Sup 114.19, Summit Food Svc School Lunch Program 1,025.26, Supplyhouse.Com Jail Repairs & Maint 115.96, Talas Program Activities 61.80, Target Diversion Programs 41.99, TCN Telephone 78.76, Team Auto Auto/Small Equip 41.58, Tegra Group Architect, Engineers, and PMgt 29,494.49, Terrones, Jared Investigators Exps 39.90, Terveen Manufactured Welfare Rent 230.00, The Home Depot Other Sup 125.60, The Priceline Group Business Travel 167.26, The Rushmore Hotel Business Travel 817.60, The UPS Store Postage 40.34, Tiede, Pamela Bd Exp Fees Minnehaha 232.00, Time Ly Subscriptions 98.00, Timekeeping Systems Safety & Rescue Equip 125.00, Tires Tires Tires Motor/Machine/Equip Repair 22.99, Tires Tires Tires Truck Repairs & Maint 142.80, Tomacellis Pizza Misc Exp 133.52, Tomacelli’s Too Misc Exp 51.47, Traffic And Parking Road Maint & Material 402.50, Transource Truck Truck Repairs & Maint 39.76, Tristate Garage Door HHS Maint 235.00, Tri-State Nursing Professional Svcs 1,369.82, True Care Family Pha Pharmacies 18.00, Tst Camille S Sidew Misc Exp 98.00, Two Way Solutions Comm Equip Repair 2,365.64, Tzadik Sioux Falls Welfare Rent 525.00, Uptown At Uptown Welfare Rent 500.00, US Bank Bond Interest 1,008,121.26, US Bank Bond Principal 3,865,000.00, US Bank Cash With Trustee -0.50, US Foods Professional Svcs 538.87, USPS Postage 637.40, USPS Store Sales 28.11, US Testing Equip COVID Exps 2,678.00, Valley Springs Volun Valley Springs Fire Dept 27,874.00, VB Tower One Sioux Falls-Shelter 1,308.00, VerBeek, Kelsey Attorney Fees 463.71, Verizon Wireless Safety & Rescue Equip 40.01, Vern Eide Motorcars HIDTA Grant 590.00, Villas At Canyon One Sioux Falls-Shelter 890.00, Vioc Misc Exp 48.38, Vogel Motors Gas Oil & Diesel 40.00, Voisin, Alexander Business Travel 40.32, Walmart Stores Election & Office Equip 1,847.30, Walmart Stores Inmate Sup 36.96, Walmart Stores Misc Exp 188.93, Walmart Stores Office Sup 296.66, Walmart Stores Program Activities 413.37, Walmart Stores Safe Home Donations 127.02, Walmart Stores Supplemental Food 249.14, Walton, Marcus Attorney Fees 929.50, Wayne Township Wayne Township Fire Dept 24,665.00, Weerheim Law Bd Exp Fees Minnehaha 2,631.50, Weerheim Law Crisis Intervention Program 57.00, Weinstein, Daniel B Attorney Fees 814.80, Wheeler Manufacturin Store Inventory 343.75, Whittier Apts Welfare Rent 456.00, Wholestyle Packaging Store Sales 117.70, Woods Fuller Shultz Architect, Engineers, and PMgt 7,200.00, Wpy Mountainplains Program Activities 106.00, Xcel Energy Electricity 58,486.92, Xcel Energy Welfare Utilities 623.74, Yankton County Return Of Svc 100.00, Yemam, Nassir Interpreters 100.00, Zetx Education & Training 300.00, Zoom.Us COVID Exps 195.84.
REPORTS
The October 2020 Minnehaha County Monthly Sheriff’s Report, the October 2020 Juvenile Detention Center Report, and the Auditor’s Office Financial Reports for October 2020 were received and placed on file in the Auditor’s Office. Vicki Huitt, Accounting Manager, reported on the following Auditor’s Office Financial Reports: General Fund Cash Balance Report, Highway Fund Cash Balance Report, the General Fund YTD Expenditures Report, the General Fund YTD Revenue Report, and the General Fund Tax Collection Chart for the last three years.
PERSONNEL
MOTION by Karsky, seconded by Beninga, to approve the following personnel changes. By roll call vote: 5 ayes.
New Hires
1. To hire Kyle Kleinschmit, Deven Weinkauf, Manuel Bernal, and Dylan McKee as Correctional Officers for the Jail at $19.47/hour (13/1) effective 11/30/2020.
2. To hire Mary Stratman and Sharon Saint Fleur as Corrections System Operators for the Jail at $16.79/hour (10/1) effective 11/30/2020.
3. Robin Brust, Senior Property Technician for the Equalization Office, at $18.99/hour (12/2) effective 12/2/2020.
4. Sydney Hoffman, Juvenile Correctional Officer I for the Juvenile Detention Center, at $18.52/hour (12/1) effective 12/2/2020.
5. Jason Kelly, variable hour Juvenile Correctional Worker for the Juvenile Detention Center, at $15.70/hour effective 12/2/2020.
Promotions
1. To promote Brianna Cutright from Deputy State’s Attorney to Senior Deputy State’s Attorney for the State’s Attorney’s Office, at $2,817.60/biweekly (22/3) effective 11/21/2020.
Step Increases
1. Molly Engquist, Curator of Exhibits for the Museum, at $2,681.60/bi-weekly (19/11) effective 11/29/2020.
2. Melissa Godber, Museum Interpreter for the Museum, at $17.21/hour (9/4) effective 11/30/2020.
3. Jessie Nesseim, Curator of Collections for the Museum, at $2,146.40/bi-weekly (19/2) effective 10/19/2020.
4. Cody Lowe, Deputy Sheriff for the Sheriff’s Department, at $26.18/hour (17/5) effective 10/22/2020.
5. Leanne Harries, Paralegal for the State’s Attorney’s Office, at $32.69/hour (16/16) effective 10/16/2020.
6. Bowan Chang, Correctional Officer for the Jail, at $20.46/hour (13/3) effective 11/18/2020.
7. Kevin Keegan, Corporal for the Jail, at $26.83/hour (17/6) effective 11/7/2020.
8. Daniel Burzlaff, Correctional Officer for the Jail, at $22.58/hour (13/7) effective 11/23/2020.
9. Erin Friedericks, Correctional Officer for the Jail, at $20.46/hour (13/3) effective 11/18/2020.
10. Crystal Shaffer, Correctional Officer for the Jail, at $20.46/hour (13/3) effective 11/27/2020.
11. Melissa Sommers, Senior Deputy Public Defender for the Public Defender’s Office, at $2,887.20/biweekly (22/4) effective 11/18/2020.
12. Jeffrey Yarbrough, Safe Home Manager for Safe Home, at $2,681.60/biweekly (19/11) effective 11/30/2020.
13. Nathan Krueger, Correctional Officer for the Jail, at $26.18/hour (13/13) effective 10/4/2020.
14. Melissa Beek, Human Resource Generalist for Human Resources, at $26.83/hour (17/6) effective 11/26/2020.
Special Personnel Action Requests
Upon the request of Carol Muller, Commission Administrative Officer, MOTION by Heiberger, seconded by Beninga, to approve Pretrial Services to transition from the Commission Office to the Sheriff’s Office effective November 24, 2020. By roll call vote: 5 ayes.
MOTION by Heiberger, seconded by Beninga, to eliminate the position of Pretrial Coordinator Team Lead and to classify Janel Ingalls as a Pretrial Coordinator at a rate of $28.20/hour effective 11/24/2020. By roll call vote: 5 ayes.
NOTICE
Notification was received from both the Tea Area School District 41-5 and the Lennox School District 41-4 of a school district boundary change in Lincoln County. The notification packets are on file in the Minnehaha County Auditor’s Office.
PUBLIC COMMENT
Kris Swanson, newly elected Minnehaha County Treasurer, spoke on looking forward to taking her position as County Treasurer, working with the County Commission, and shadowing with other counties to get insight on the position.
AGREEMENTS
Jamie Gravett, Juvenile Detention Center Director, presented an agreement between Minnehaha County, Lutheran Social Services, and fifteen (15) partner counties for juvenile inmate housing services. These services will be made available at a daily rate of $244.00 per bed, per day for Juvenile Detention Center (JDC) housing and Shelter Care housing. Lincoln County will be charged a daily rate of $66.55 for Community Supervision and a daily rate of $22.65 for Evening Report Center services. MOTION by Beninga, seconded by Heiberger, to authorize the Chair to sign the 2021 JDC Partner County Agreements for juvenile inmate housing services between Minnehaha County, Lutheran Social Services, and the following counties beginning on January 1, 2021, and ending on December 31, 2021: Bon Homme, Brookings, Clay, Charles Mix, Davison, Hanson, Hutchinson, Lake, Lincoln, McCook, Miner, Moody, Turner, Union, and Yankton. By roll call vote: 5 ayes.
GRANT
Bob Litz, Auditor, requested the acceptance of two grant awards and the corresponding budget supplements related to the Elections Budget. The first grant award was from the HAVA Cares Act as an 80/20 match of eligible expenses through the South Dakota Secretary of State’s Office to alleviate election costs related to COVID-19. The eligible expenses equaled $39,342.24 resulting in an award of $31,473.00. The second grant award was a Center for Tech and Civic Life (CTCL) Grant offered by private businesses to assist local election offices. Minnehaha County applied for funds and was awarded $91,266.00. The expenditures to be supplemented from grant funds would be postage, printing, precinct officials, election equipment, and overtime. MOTION by Heiberger, seconded by Beninga, to approve the grant agreement with Center for Tech and Civic Life and to accept the following grant awards and corresponding automatic budget supplements and:
1) HAVA Cares Act funds in the amount of $31,473.00 from Federal Grant Revenue (1000000-331000) to Postage (1210000-426005) in the amount of $11,540.00, to Printing (1210000-426010) in the amount of $3,477.00, and to Overtime (1210000-411005) in the amount of $16,456.00.
2) CTCL Grant funds in the amount of $91,266.00 from Private Grant Revenue (1000000-369025) to Postage (1210000-426005) in the amount of $50,000.00, to Precinct Officials (1210000-422335) in the amount of $27,266.00, and to Election Equipment (1210000-434335) in the amount of $14,000.00.
Vote on Motion by roll call: 5 ayes.
TAX DEED PAYMENT PLAN
Upon the request of Bob Litz, Auditor, MOTION by Karsky, seconded by Beninga, to approve Resolution MC20-68. By roll call vote: 5 ayes.
RESOLUTION MC20-68
APPROVAL OF PROPERTY TAX PAYMENT PROPOSAL ON
PARCEL RECORD 045803
WHEREAS, Minnehaha County has received notice from the owner of record that property taxes are delinquent by four years; and
WHEREAS, a total of $7,457.04 in back taxes, penalties, and interest is owed on the property; and
WHEREAS, the owner of record has requested support from the county to assist with re-payment options over a thirty-six (36) month period; and
WHEREAS, the owner of record, Karen Baumgartner, proposed the following payment plan to the county commission for consideration in order to satisfy all outstanding taxes, penalties, and interest:
• Payment of $207.14 due by the 15th day of each month beginning December 15, 2020 through December 2023.
• Final Payment of any additional unpaid property taxes, plus any additional accrued interest and penalties due by the 30th of December 2023.
WHEREAS, in the event that the owner of record does not pay all back taxes, penalties and interest owing on property record 045803 in accordance with the aforementioned terms, Minnehaha County may proceed with the tax deed process.
NOW, THEREFORE BE IT RESOLVED, by the Minnehaha County Board of Commissioners, the proposed payment plan, as described above is hereby approved for property record 045803.
Dated this 24th day of November, 2020.
APPROVED BY THE COMMISSION
Jean Bender
Chair
ATTEST:
Olivia Larson
Deputy Auditor
AGREEMENT
Joe Bosman, Deputy Sheriff Captain, presented a Vehicle Lease Agreement renewal between the Minnehaha County Sheriff’s Office and Vern Eide Motorcars Inc. for use by the drug investigator. The cost per vehicle, per month for a leased vehicle will stay at $295.00. The new lease will expire on December 31, 2022. The High Intensity Drug Trafficking Areas program provides funding for personnel, equipment, and training to agencies that commit resources to responding to the drug trafficking problems in their area, which will provide funding for the lease agreement. MOTION by Heiberger, seconded by Beninga, to authorize the Chair and the Minnehaha County Sheriff to sign the Vehicle Lease Agreement with Vern Eide Motorcars Inc. at a cost of $295.00 per month per vehicle through December 31, 2022. By roll call vote: 5 ayes.
Mike Mattson, Jail Warden, presented a contract between the Minnehaha County Sheriff’s Office and NAVEX Global for PolicyTech, a policy management program. The program allows the Jail to manage policies, document staff acknowledgement of policies, and provide electronic training. A cloud-based version of Policy-Tech will replace the version currently utilized by the Jail beginning on January 1, 2021. The contract would have a term of 5 years at a cost of $5,028 for the first year with 1% annual increases. MOTION by Beninga, seconded by Heiberger, to authorize the Chair to sign the contract (Order Form 436262) between the Minnehaha County Sheriff’s Office and NAVEX Global, Inc. for a five-year term beginning on January 28, 2021, at a cost of $5,028 for the first year with 1% annual increases. By roll call vote: 5 ayes.
SURPLUS
DJ Buthe, Highway Superintendent, presented a resolution to declare scrap iron as surplus to dispose of through recycling. The scrap materials have an estimated value of $1,000.00. Per the Minnehaha County Policy and Procedure Manual, the County Commission must authorize the disposal of property if the property is valued over $500.00. Mr. Buthe further requested the Commission provide direction on where to deposit the proceeds. MOTION by Heiberger, seconded by Barth, to approve Resolution MC20-69, and to deposit the proceeds resulting from the sale of the recyclable or scrap materials into the Highway Fund. By roll call vote: 5 ayes.
RESOLUTION MC20-69
WHEREAS, Minnehaha County supports the recycling of materials which result in responsible use of taxpayer dollars for recyclable materials or scrap materials that are no longer usable; and
WHEREAS, South Dakota law provides that any property which will be destroyed does not need to be appraised; and
WHEREAS, SDCL § 34A-6-63.1 allows local government agencies who wish to dispose of recyclable and scrap materials through recycling to establish policies, requirements and procedures for the purchase, acquisition, sale or transfer of recyclable materials and scrap materials in conformance with state law; and
WHEREAS, SDCL § 34A-6-63.1 exempts certain recyclable materials and scrap materials from the requirements of SDCL Chapters 5-18A and 6-13; and
WHEREAS, SDCL § 34A-6-63.1 further provides authority for a governing body of such local government agency to determine that, if it is in the local government’s best interest, the governing body may identify buyers other than local governmental agencies for such recyclable materials and scrap materials and to negotiate the terms of any such transaction, such as price, delivery, transport, quantity, and term of contract, in order to obtain the most advantageous price for the local government, within the restrictions set forth therein; and
WHEREAS, the Highway Department proposes to sell approximately $1,000 of scrap iron to TJN Enterprises, Inc.;
NOW THEREFORE BE IT RESOLVED, the aforementioned sale of scrap materials to TJN Enterprises is authorized and determined to have been in Minnehaha County’s best interest and such sale is hereby authorized.
Approved this 24th day of November, 2020.
APPROVED BY THE COMMISSION:
Jean Bender
Commission Chair
ATTEST:
Olivia Larson
Deputy Auditor
RESOLUTION
DJ Buthe, Highway Superintendent, gave a briefing on a resolution to establish fees for overweight/oversize permits. The Highway Department has seen an increase in the number of annual permits versus single trip permits. MOTION by Heiberger, seconded by Beninga, to approve Resolution MC20-70. By roll call vote: 5 ayes.
MC20-70
RESOLUTION REVISING MC16-74
ESTABLISHING NEW FEES FOR
HIGHWAY OVERWEIGHT/OVERSIZE PERMITS
WHEREAS, the Minnehaha County Highway Department currently administers Highway Overweight/Oversize Permits to the public at specified fees according to Resolution MC12-72; and
WHEREAS Resolution MC16-74 established fees for single trip, multiple trip, and annual trip overweight and oversize permits as administered through the Minnehaha County Highway Department; and
WHEREAS, the Minnehaha County Board of Commissioners finds it necessary to periodically adjust fees to keep pace with rising costs for these services;
NOW THEREFORE BE IT RESOLVED by the Minnehaha County Board of Commissioners that the Minnehaha County Highway Department is hereby authorized to charge the following fees:
Single Trip Permit............................ $22.00 + $ 0.50 per ton overweight / mile
Multiple Trip Permit ........................ $22.00 + $ 9.00 per ton overweight / month
Annual Trip Permit …………………..$22.00 + $36.00 per ton overweight
Single Trip Over-size Only..........................$22.00
Annual Over-size Only................................$66.00
All fees collected shall be deposited into the County Highway Fund.
Approved this 24th day of November, 2020.
APPROVED BY THE COMMISSION:
Jean Bender
Chairman
ATTEST: Bob Litz, Auditor
Olivia Larson
Deputy Auditor
BRIEFING
DJ Buthe, Highway Superintendent, via Zoom Videoconference, introduced Dave Bratton, Infrastructure Management Services. Mr. Bratton gave a presentation, via Zoom Videoconference, on the County’s pavement management highlighting the methodology of pavement management, the results of the condition analysis, and recommendations.
CONTRACT
Mark Kriens, Facilities Director, presented an agreement between Minnehaha County and Krier & Blain, Inc. for RFP MC20-03, Minnehaha County Energy Plant Chiller Replacement. On November 10, 2020, Minnehaha County awarded the contract to Krier & Blain, Inc. with the contract to follow. The total cost for the project is $1,887,800.00. Per the contract, the substantial completion date of the entire project is April 1, 2021. In addition to the contract, is a maintenance contract to be billed annually for the second through the fifth years that was included in Krier & Blain’s proposal with an annual cost of $86,100.00. MOTION by Barth, seconded by Beninga, to authorize the Chair to sign the contract between Minnehaha County and Krier & Blain, Inc. for RFP MC20-03, Minnehaha County Energy Plant Chiller Replacement, at a cost of $1,887,800.00, and to approve the included maintenance contract for the second through the fifth year to be billed annually. By roll call vote: 5 ayes.
ALCOHOL BEVERAGE LICENSING
Olivia Larson, Deputy Auditor, presented the liquor and wine license renewal applications for the 2021 licensing year. The applications were reviewed by the State’s Attorney’s Office, the Sheriff’s Office, and the Planning & Zoning Department. There were no violations, objections, or concerns reported. MOTION by Heiberger, seconded by Beninga, to approve the following 2021 Liquor and Wine Renewal License Applications:
LIAISON REPORT
Commissioner Bender reported a Department Head Meeting will be held on November 25, 2020. The County continues to monitor COVID-19. The emergency operations center is back open. Department heads are being encouraged to keep their staff healthy, keep their departments open to serve the public, and do their part to minimize community spread.
Commissioner Barth made the following reports:
1) The Museum received a gift of $150,000 to their endowment.
2) The Planning Commission Meeting was held on November 23, 2020, where action on a campground for Huset’s Speedway was tied three to three. Planning Commissioner Duffy broke the tie to defer action on the item.
3) The East Dakota Water Development District have made grants to cities and demonstrated technologies that would give early warning on flash floods.
4) Safe Home will not have a Christmas party this year, but they will be providing a boxed lunch. Additionally, there have been no positive cases for COVID-19 at Safe Home.
NEW BUSINESS
Commissioner Barth commented on being thankful this week. Not only for those working on COVID-19, but also for those who work on the Thanksgiving holiday such as the Jail staff, the Highway Department staff, and the Sheriff’s Office staff.
MOTION by Heiberger, seconded by Karsky, to recess the Minnehaha County Commission Meeting at 9:59 a.m. By roll call vote: 5 ayes.
MOTION by Karsky, seconded by Beninga, to reconvene the Minnehaha County Commission Meeting at 10:10 a.m. By roll call vote: 5 ayes.
MOTION by Barth, seconded by Beninga, to enter into Executive Session pursuant to SDCL 1-25-2 (1), (3) and (4). By roll call vote: 5 ayes.
MOTION by Karsky, seconded by Beninga, to adjourn. 5 ayes.
The Commission adjourned until 9:00 a.m. on Tuesday December 1, 2020.
APPROVED BY THE COMMISSION:
Jean Bender
Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published at the approximate cost of $175.48
December 2 , 2020
