City of Valley Springs
City of Valley Springs
_____ Notice of audit _____
Of the Fiscal Affairs of the
Municipality of Valley Springs
Notice is hereby given that the records and books of account of the Municipality of Valley Springs, South Dakota, have been audited by Schoenfish & Co., Inc., Certified Public Accountants of Parkston, South Dakota for the two years ended December 31, 2018. A detailed report thereon, containing additional information, is filed with the Municipality of Valley Springs and the Department of Legislative Audit in Pierre, South Dakota for public inspection.
The following finding and recommendation referred to in the report are hereby listed in accordance with the provisions of SDCL 4-11-12.
CURRENT AUDIT FINDING AND RECOMMENDATION
Finding:
A material weakness in internal controls was noted due to lack of proper segregation of duties for the revenues. This is the first consecutive audit in which a similar deficiency has been reported.
Recommendation:
We recommend that the Municipality of Valley Springs officials be cognizant of this lack of segregation of duties for revenues and attempt to provide compensating internal controls whenever, and wherever, possible and practical.
Management’s Response:
The Municipality of Valley Springs Mayor, Carl Moss, is the contact person responsible for the corrective action plan for this comment. This comment is due to the size of the Municipality of Valley Springs, which precludes staffing at a level sufficient to provide an ideal environment for internal controls. We are aware of this problem and are attempting to develop a policy to provide compensating controls.
RUSEELL A. OLSON, AUDITOR GENERAL
DEPARMENT OF LEGISLATIVE AUDIT
Published twice at a cost of $33.78
August 19 & 26, 2020
__ RESOLUTION NO. 2020-12 __
City of Valley Springs
Resolution 2020-12
Transportation Alternatives Grant Application
To the
South Dakota Department of Transportation
WHEREAS, the City of Valley Springs desires assistance from the South Dakota Department of Transportation -Transportation Alternatives Grant Program for the purpose of completing a new walking path as part of Phase III of the Trail Expansion project; and
WHEREAS, the City Council hereby commits to the continued maintenance and operation of the trail; and
WHEREAS, the City Council hereby commits local match of not less than 18.05 percent of the project; and
WHEREAS, the City Council acknowledges its responsibility to secure right-of-way or easements for construction.
NOW THERE BE IT RESOLVED that the City Council hereby authorizes the filing of a grant application, including all understanding and assurances contained therein, for the Transportation Alternatives Grant Program, and hereby authorizes the Mayor to in connection with the application and to provide such additional information as may be required.
Adopted this 11th day of August, 2020.
Carl Moss, Mayor Linda D. Hunnel, Finance Officer
Adopted: 08/11/2020
Approved: 08/11/2020
Published: 08/19/2020
Effective: 09/08/2020
Published once at the approximate cost of: $14.43
August 19, 2020
_________ Minutes _________
CITY OF VALLEY SPRINGS
APPROVED MINUTES
REGULAR SESSION
AUGUST 11, 2020
CALL TO ORDER
The Commissioners of the City of Valley Springs met in regular session on Tuesday, August 11, 2020 at 6:00 PM in the VS American Legion. Due to COVID-19, audience members and commissioners were required to practice social distancing within the legion meeting room. Mayor Carl Moss presided. Answering roll call were Commissioners Lance Bauske, Brian Staeffler and Lynn Schmidt. Absent with notice was Commissioner Dean Helgeson. Also present was City Maintenance Ryan Nussbaum, Finance Officer Linda Hunnel, City Attorney Patrick Glover, Jill Meier from the Brandon Valley Journal and citizen’s Ardell Johnson and Jeff Prickett. Motion by Bauske to approve the August 11, 2020 Posted Agenda. Schmidt seconded the motion. Motion carried, all voting aye.
APPROVAL OF MINUTES
Motion by Staeffler to approve the July 14, 2020 Minutes as presented.
Schmidt seconded the motion. Motion carried, all voting aye.
CLAIMS AND PAYROLL
Motion by Staeffler to approve the August 11, 2020 Claims in the amount of $85,405.67. Bauske seconded the motion. Motion carried, all voting aye.
MONTHLY FINANCIAL REPORTS
The Commission reviewed the July Proof of Cash Report and the July YTD Budget Report, as submitted by the Finance Officer. Motion by Bauske, second by Staeffler, to approve the July 2020 Proof of Cash Report. Motion carried, all voting aye. Motion by Staeffler, second by Bauske, to approve the July YTD Budget Report. Motion carried, all voting aye.
PUBLIC COMMENT
Jess Fonkert, Executive Director of MCEDA, introduced himself to the Commission and briefly discussed upcoming projects in the area. Mr. Fonkert offered his assistance in economic\community development.
Jeff Prickett of Dakota Circle had questions concerning drainage in West Acres.
Art Aadland inquired into filling in his front yard ditch as mowing was becoming difficult. He planned on adding drains and using 12 inch culvert. Nussbaum commented that he had never seen water standing in the ditch. Motion by Staeffler, second by Bauske to approve Art Aadland’s plans of filling in the front yard ditch on his property. Motion carried, all voting aye.
NEW BUSINESS
MUSEUM VOLUNTEER
Kayla Moss of Valley Springs approached the Commission about volunteering to open the museum one Sunday a month. Ardell Johnson, head of the Valley Springs Museum, thought it was a great idea that Ms. Moss was interested in sharing the history of Valley Springs. Mayor Moss asked Ms. Johnson if she would be willing to orientate Kayla on the contents of the museum. Ms. Johnson agreed to meet with Kayla this week. Museum hours will be posted on the city website.
VALLEY SPRINGS FIRE DEPT. ROSTER JULY 2020
The V.S. Fire Department Roster, July 2020, had the following changes: Add Cole Powell, Delete Barb Kirkpatrick, Angela Nussbaum and Staci McKinney. Motion by Staeffler, second by Schmidt to approve the July 2020 VS Fire Dept. Roster. Motion carried, all voting aye.
ORDINANCE 348-First Reading Municipal Budget 2021
Finance Officer Hunnel went over the proposed 2021 municipal budget with the Commission. 2021 projects were discussed. The Commission will study the department line items of the proposed budget and bring questions or suggestions to the September 8th meeting.
ALLIANCE COMMUNICATIONS FRANCHISE FEE CONTRACT
The Commission discussed whether or not to cease collection of the 3% cable television franchise fee. It was decided the fee would remain as revenue from this fee amounts to over $3400 per year.
OLD BUSINESS
CODE ENFORCEMENT UPDATE
FO Hunnel went over a spreadsheet of sent code enforcement letters with the Commission. She had recently received a list from the Minnehaha County Sheriff of abandoned or unlicensed vehicles. Hunnel said there were quite a few of these in town. The Commission gave her the go ahead to begin contacting the owners concerning removing these vehicles. An old camper that was abandoned on Boxelder off Broadway was towed last week. Any information given on the owner of the camper would be appreciated.
MUNICIPAL AUDIT REPORT
2017-2018 Audit Reports, prepared by Schoenfish & Co., were distributed to the Mayor and Commission.
SAFETY BENEFITS - Loss Control Survey
Hunnel and Nussbaum had recently visited with Safety Benefit concerning ways to make the city and its employees safer. The city currently has an excellent loss control ratio. Recommendations on employee and equipment safety, along with a timeline to complete these recommendations, will be sent to the finance office.
PUBLIC WORKS REPORT
JULY MAINTENANCE REPORT
Ryan Nussbaum, City Maintenance, went over the city maintenance report with the Commission. Nussbaum also reported that the street sweeper needs new tires, the drain tile project has started and chip sealing will take place on Riley Street, Riley Circle, Valley View Avenue and Maple Street the week of August 17th.
SHARED USE PATH UPDATE
Phase Two of the Shared Use Path will be done this week, according to the D.O.T. engineers present at the site visit last week. Nussbaum presented information on extending the path for Phase Three from Lynx Street to a new street in Homestead Addition, Skyline Drive. If the grant application is approved, the cost to the City of Valley Springs would be $13,257. Nussbaum said that letters of support were needed for the project from school students and citizens. Staeffler made a motion to amend the grant application to include the extension. Bauske seconded. Motion carried, all voting aye.
Bauske made a motion to approve Resolution 2020-12, Transportation Alternatives Grant Application to the SD Department of Transportation. Schmidt seconded the motion. Motion carried, all voting aye.
WEST WELL ELECTRICAL MAINTENANCE
Nussbaum spoke of the need to update the aging electrical system in the water tower. The electrical contacts have continuously tripped and have ruined the chlorine pump and several humidifiers. When this occurs the tower does not fill. Nussbaum told the commission that an alarm system was needed to warn him early, before damage is done. Nussbaum now checks on the tower several times a day. Bauske made a motion to approve the cost estimate of $20,206 from Thompson Electric to rewire the tower and to add a SCADA alarm system. Staeffler seconded the motion. Motion carried, all voting aye. Nussbaum will try to schedule this work at the same time the water tower is being coated. Water pressure will be lower during the recoating and the fire department will call for mutual aid with surrounding departments during this time.
FINANCE OFFICER REPORT
MUNICIPAL CD RENEWAL
A Municipal CD in the amount of $143,401.01 plus interest is up for renewal. Bauske made a motion to renew the CD for a period of one year at a rate of .27%. Staeffler seconded. Motion carried, all voting aye.
MUNICPAL BANK ACCOUNTS
Hunnel asked the commission to consider moving the majority of funds in the municipal checking account into a savings account and keeping a minimum of funds in the checking account for security reasons. Staeffler made a motion to open a Savings Account at First National Bank for municipal funds. Bauske seconded the motion. Motion carried, all voting aye.
PROPERTY MAINTENANCE FEE EXEMPTIONS
Hunnel is finalizing the worksheet to send Minnehaha County concerning the Property Maintenance Fee passed by resolution at the last meeting. Government property will be exempted from this fee.
CITY HALL VANDALISM
A front glass panel was broken at City Hall on July 16, 2020 as a result of vandalism. The glass has been replaced at a cost of $1800. If you have any information about this incident, please contact the Finance Office, a member of the City Commission, or the Minnehaha County Sheriff.
CITY ATTORNEY REPORT –No Report
COMMISSIONER REPORTS – No Report
Jill Meier from the Brandon Valley Journal told the Commission that she will be working on the Community Guide; which has been on hold due to the pandemic.
ADJOURN
There being no further business before the Commission, Staeffler made a motion to adjourn at 7:16 PM. Bauske seconded. Motion carried, all voting aye. The next regular meeting of the Valley Springs City Commission will be September 8, 2020 at 6 PM in the Valley Springs City Hall, 401 Broadway.
Linda D. Hunnel, Finance Officer
Carl Moss, Mayor
CITY OF VALLEY SPRINGS, AUGUST 11, 2020, CLAIMS;
EFTPS - U. S. DEPT OF TREASURY, $1,109.14, JULY 16 2020 PR TAXES; EFTPS - U. S. DEPT OF TREASURY, $1,076.08, 073020 PAYROLL TAXES; SD DEPT OF LABOR UNEMPLOYMENT, $40.07, 2ND QTR RE-EMPLOYMENT; FIRST NATIONAL BANK, $470.76, JULY POS PURCHASES; FIRST NATIONAL BANK, $10.00, SCANNER FEE; MIDAMERICAN ENERGY, ($57.23), ADJ 7/8 BILLING; MARV’S SANITARY, INC., $70.00, JULY GARBAGE; ALLIANCE COMMUNICATIONS COOP, $171.00, JULY PHONE; MIDAMERICAN ENERGY, $81.95, NATURAL GAS UTILITY; DELTA DENTAL OF SD, $4,118.87, JULY ELECTRIC UTILITY; A & B BUSINESS SOLUTIONS, $144.47, MAINT CELL PHONE; NATIONAL RURAL WATER ASSOC, $905.26, AUG WATER METER PAYT; FIRST NATIONAL BANK, $10.00, SCANNER FEE AUGUST; LUNSTRA, JAY, $509.13, 071620 PR; VERMEER, JOHN, $114.15, 071620PR; KEITH STAEFFLER, $329.70, 071620 PR; LINDA HUNNEL, $1,080.74, 071620PR; NUSSBAUM, RYAN, $1,694.84, 071620PR; NAMANNY, SANDRA, $200.48, 071620PR; RUDY MILLBRANDT, $173.90, UTILITY BILL OVERPAYT;MENARDS, $39.99, PARK MAINT; DANIEL/CINDY LARSEN, $21.62, DEPOSIT REFUND; GINA MICHELS, $45.50, DEPOSIT REFUND UB; LUNSTRA, JAY, $512.83, 073020 PR; VERMEER, JOHN, $114.14, 073020 PR; KEITH STAEFFLER, $226.25, 073020 PR; LINDA HUNNEL, $1,029.82, 073020 PR;NUSSBAUM, RYAN, $1,533.19, 073020 PR; NAMANNY, SANDRA, $390.66, 073020 PR; HPSD, $1,575.44, AUGUST HEALTH INS PREMIUM; SD RETIREMENT SYSTEM, $1,239.08, JULY RETIREMENT CONTRIBUTION; BRANDON ACE HARDWARE, $14.97, PARK MAINT; BRANDON VALLEY SCHOOL DISTRICT, $110.26, JULY FUEL PURCHASE; BRUGGEMAN SIGNS, $72.88, CITY ID DECALS; BV JOURNAL, $240.80, JULY PUBLICATIONS; CORE & MAIN LP, $247.39, WATER MAINT; ELAN FINANCIAL SERVICES, $29.68, CITY MAINT; GOVOFFICE, $570.00, ANNUAL WEBSITE SUPPORT; HAWKINS WATER TREATMENT, $59.01, WATER PURIFICATION; HEIMAN, INC, $135.00, FIRE EXTINGUISHER MAINT; J.P. COOKE CO., $67.55, PET LICENSE; JENSEN ELECTRIC, INC, $938.05, WATER TOWER MAINT; MEIERHENRY SARGENT, LLP, $348.00, JUNE LEGAL SERVICES; MENARDS, $366.04, CITY MAINT; MYRL & ROY’S PAVING, INC, $49,099.52, STREET ASPHALT REPAIR; RUNNINGS, $16.52, WATER MAINT; SCHOENFISH & CO., $13,041.00, 2017-2018 AUDIT; SD ASSOCIATION OF RURAL WATER, $225.00, WATER MAINT; SD PUBLIC HEALTH LABORATORY, $42.00, WATER TESTING; SIOUX FALLS HUMANE SOCIETY, $72.82, ANIMAL CONTROL SERVICE; STURDEVANT’S AUTO PARTS, $29.28, MOWER MAINT; USA BLUEBOOK, $51.92, WATER MAINT; VALLEY SPRINGS COMMUNITY CLUB, $500.00, FIREWORKS DONATION; VALLEY SPRINGS FARMERS COOP, $146.15, JULY FUEL PURCHASE; $85,405.67,
Published at the approximate cost of $113.28.
August 19, 2020
