City of Valley Springs
City of Valley Springs
__ Unapproved Minutes __
REGULAR SESSION
JULY 14, 2020
CALL TO ORDER
The Commissioners of the City of Valley Springs met in regular session on Tuesday, July 14, 2020 at 6:00 PM in the VS American Legion. Due to COVID-19, audience members and commissioners were required to practice social distancing within the legion meeting room. Mayor Carl Moss presided. Answering roll call were Commissioners Lance Bauske, Dean Helgeson, Brian Staeffler and Lynn Schmidt. Also present was City Maintenance Ryan Nussbaum, Finance Officer Linda Hunnel, City Attorney Patrick Glover and City Engineer Gabe Laber.
Motion by Bauske to approve the July 14, 2020 Posted Agenda. Helgeson seconded the motion. Motion carried, all voting aye.
APPROVAL OF MINUTES
Motion by Staeffler to approve the June 9, 2020 Minutes as presented.
Schmidt seconded the motion. Motion carried, all voting aye.
CLAIMS AND PAYROLL
Motion by Bauske to approve the July 14, 2020 Claims in the amount of $48,552.19. Helgeson seconded the motion. Motion carried, all voting aye.
MONTHLY FINANCIAL REPORTS
The Commission reviewed the June Proof of Cash Report and the June YTD Budget Report, as submitted by the Finance Officer. Motion by Staeffler, second by Bauske, to approve the June 2020 Proof of Cash Report. Motion carried, all voting aye. Motion by Helgeson, second by Staeffler, to approve the June YTD Budget Report. Motion carried, all voting aye.
PUBLIC COMMENT
Lyle Rollag, an area farmer, was present to voice his concern over any increase in drainage runoff onto his crop land that may result from the new Homestead Addition development. Mr. Rollag stated that a heavier rainfall could result in problems down the road and asked if a drainage basin could be installed to release water slowly into the area. No action was taken.
Richard Bollwerk of 700 Sunnyside Street was present to voice concern over water flowing onto his property from the south. Mr. Bollwerk stated that this flowing water had caused a basement wall to cave in. The Mayor suggested that the property owner contact a contractor to look at landscaping options to keep the water away from that area, and that the City held no liability to pay for these damages.
ENGINEER REPORT
City Engineer Gabe Laber of HDR said that the DENR had approved the bid documents for the water coating project. Laber also explained options for coating inspections once the project is underway. While interior coating is underway, there will be an inspector on site for one week. There will be an additional inspection during the exterior coating process. Bauske made a motion to approve S &S Coating Services LLC bid of $9476.45 for water tower coating inspection. Helgeson seconded the motion. Motion carried, all voting aye.
Laber also reported that HDR will be in town surveying for the upcoming utility project.
NEW BUSINESS
RESOLUTION 2020-10
Finance Officer Hunnel received communication from the SD DENR over the recent water\sewer rates and surcharges resolution. Some changes in surcharge definition were made, resulting in a new resolution. The rate increase of $24 per month remained the same.
RESOLUTION 2020-10 Water\Sewer Rates and Surcharges
Motion by Staeffler, second by Bauske, to approve Resolution 2020-10, Water\Sewer Rates and Surcharges. There will be no monthly rate charge increase; however there will be a $19 monthly water surcharge and a $5 monthly sewer increase implemented to repay water\sewer improvement construction loans. These monthly surcharges will take effect on the October 2020 billing. Motion carried, all voting aye.
RESOLUTION 2020-11
The Commission had previously discussed implementing a yearly special maintenance fee to help defray the costs of street repairs. Most cities assess this fee to supplement the general fund budget. Resolution 2020-11 would assess a maintenance fee of $100 per municipal lot.
Staeffler made a motion to approve Resolution 2020-11, Special Maintenance Fee Assessment. Schmidt seconded the motion. Motion carried, all voting aye.
DRINKING WATER CERTIFICATE OF ACHIEVEMENT AWARD
Once again, City employee Ryan Nussbaum received the DENR’s yearly Drinking Water Certificate of Achievement award. This certificate is awarded to those systems and their operators who have demonstrated excellence in water system management and maintenance.
OLD BUSINESS
MANDY WIERTZEMA-CITIZEN CONCERNS
Ms. Wiertzema was not present at the meeting.
INFORMATION-Community Property Tax Discretionary Formula
F.O. Hunnel reported that a new state law has voided any commercial building tax incentives a city may have. A new resolution must be passed to reinstate or begin the process. Hunnel went through twenty years of resolutions and could not find any dealing with incentives. The Commission did not express interest in implementing tax incentives at this time.
TAP FUNDING-Shared Use Path
Jessie Morris of DGR is awaiting news from the SD DOT for construction dates for the Broadway to Southside Shared Use Path.
PUBLIC WORKS REPORT
City Maintenance Employee Ryan Nussbaum gave the July 14, 2020 Maintenance Report. Nussbaum had presented the commission with creek drain tile prices at the June meeting. There were no additional project quotes. Bauske made a motion to approve the hiring of Al Bruggeman Construction for the Creek Drain Tile Project at a cost of $43,400. Staeffler seconded the motion. Motion carried, all voting aye. Nussbaum also reported that Dennis Nielson would replace the section of handicapped accessible sidewalk at City Hall for a price of $2880.
FINANCE OFFICER REPORT
FO Hunnel said that the 2017-2018 Municipal Audit went very well and reviewed the report with the commission. Hunnel had a fairly good response with letters sent out on numerous code enforcement violations. The Shared Use Path Application for Southside to Lynx Street has been filed and the next step will be a site visit. Special thanks to the Valley Springs Community Club for the beautiful 4th of July banners.
COMMISSION REPORTS
Commissioner Lynn Schmidt reported on various code enforcement violations in the city. Hunnel will address these violations; starting with a letter.
ATTORNEY REPORT
No Report.
ADJOURN
There being no further business before the Commission, Bauske made a motion to adjourn at 7:27 PM. Helgeson seconded. Motion carried, all voting aye. The next regular meeting of the Valley Springs City Commission will be August 11, 2020 at 6 PM in the Valley Springs City Hall, 401 Broadway.
Linda D. Hunnel, Finance Officer
Carl Moss, Mayor
CITY OF VALLEY SPRINGS, JULY 14,2020 CLAIMS;
EFTPS - U. S. DEPT OF TREASURY, $1,214.96, JUNE 18 PR TAXES; LUNSTRA, JAY, $520.21, 061820 PR; JOHN VERMEER, $114.14, 061820 PR; JULIE KIRBY, $471.66, 061820 PR; KEITH STAEFFLER, $122.84, 061820 PR; LINDA HUNNEL, $1,053.01, 061820 PR; NUSSBAUM, RYAN, $1,584.43, 061820 PR; NAMANNY, SANDRA, $395.94, 061820 PR; GCC TECHNOLOGIES OF SD, $179.89, COMPUTER I.T. SUPPORT; BRANDON ACE HARDWARE, $14.65, PARK MAINT; SD RETIREMENT SYSTEM, $848.18, JUNE SDRS CONTRIB; BRANDON ACE HARDWARE, $132.54, CITY MAINT; NATIONAL RURAL WATER ASSOC, $905.26, JUNE WATER METER LOAN PAYT; SD RETIREMENT SYSTEM, $805.76, MAY RETIREMENT CONTRIBUTION; FIRST NATIONAL BANK, $239.48, JUNE POS PURCHASES; DELTA DENTAL OF SD, $88.00, JULY DENTAL PREMIUMS; EFTPS - U. S. DEPT OF TREASURY, $1,288.86, JULY 2, 2020 PR TAXES; COMMISSIONER BRIAN, STAEFFLER, $263.19, 2ND QTR PAYROLL; MAYOR CARL MOSS, $311.68, 2ND QTR PAYROLL; COMMISSIONER DEAN HELGESON, $263.19, 2ND QTR PAYROLL; COMMISSIONER LANCE BAUSKE, $263.19, 2ND QTR PAYROLL; COMMISSIONER LYNN G SCHMIDT, $263.19, 2ND QTR PAYROLL; LUNSTRA, JAY, $498.07, JULY 2 PR; JOHN VERMEER, $85.61, JULY 2 PR; JULIE KIRBY, $85.60, JULY 2 PR; KEITH STAEFFLER, $316.75, JULY 2 PR; LINDA HUNNEL, $998.54, JULY 2 PR; NAMANNY, SANDRA, $286.66, JULY 2 PR; NUSSBAUM, RYAN, $1,556.58, JULY 2 PR; MIDAMERICAN ENERGY, $24.00, JUNE NATURAL GAS; A & B BUSINESS SOLUTIONS, $103.67, JUNE COPIER LEASE; MARV’S SANITARY, INC., $70.00, JUNE GARBAGE SERVICE; ALLIANCE COMMUNICATIONS COOP, $154.00, JUNE PHONE, INTERNET; US BANK TRUST N.A., $6,024.63, 3RD QTR SRF02 LOAN; NATIONAL RURAL WATER ASSOC, $905.26, JULY WATER METER LOAN; HPSD, $1,575.44, JULY HEALTH INSURANCE; NGS CONSTRUCTION, $782.80, INSTALL CULVERT\STREETS; A-1 SEPTIC & EXCAVATING, INC, $167.20, PARK MAINT; ADAPCO, INC, $1,077.75, MOSQUITO CONTROL; BRANDON ACE HARDWARE, $268.65, CITY MAINTENANCE; BRANDON VALLEY SCHOOL DISTRICT, $107.60, JUNE GAS PURCHASE; BV JOURNAL, $689.30, JUNE PUBLICATIONS; CORE & MAIN LP, $30.89, WATER MAINT; ELAN FINANCIAL SERVICES, $76.55, CITY MAINT; GCC TECHNOLOGIES OF SD, $90.90, I.T.SERVICES; HAWKINS WATER TREATMENT, $1,389.86, WATER PURIFICATION; JANITOR’S CLOSET, $119.00, PARK SUPPLIES; LYLE SIGNS, INC, $552.69, STREET SIGNS; MAC’S, $11.91, PARK MAINT; MAIN STREET DESIGNS, $3,867.80, HOLIDAY BANNERS; MEIERHENRY SARGENT, LLP, $300.00, MAY LEGAL SERVICES; MENARDS, $200.36, CITY MAINT; MINNEHAHA COUNTY SHERIFF, $10,153.00, 3RD QTR POLICE SERVICES; ONE CALL SYSTEMS, INC, $67.20, UTILITY LOCATES 2ND QTR; SD PUBLIC HEALTH LABORATORY, $28.00, WATER TESTING; SD DEPT OF TRANSPORTATION, $278.54, ENGINEERING SHARED USE PATH; SIOUX FALLS RUBBER STAMP INC, $24.97, FO SUPPLIES; SIOUX VALLEY ENERGY, $3,962.68, JUNE ELECTRICAL; STURDEVANT’S AUTO PARTS, $27.46, PARK MAINT; VALLEY SPRINGS FARMERS COOP, $207.61, JUNE FUEL PURCHASE; VERIZON WIRELESS, $40.41, JULY CELL PHONE MAINT; $48,552.19,
Published once at the approximate cost of $100.08
July 22, 2020
__ RESOLUTION #2020-10 __
A RESOLUTION ESTABLISHING NEW WATER AND SEWER
CHARGES AS AUTHORIZED BY ORDINANCE NO. 294 OF THE ORDINANCES OF THE CITY OF VALLEY SPRINGS.
BE IT RESOLVED by the City of Valley Springs, South Dakota that effective the Monthly Billing Period in OCTOBER 2020 the rates for water usage and sewer charges will be established as follows:
BASIC RATE:
WATER:
0000-2000 gallons
22.50 per month
Over 2000 gallons
3.00 per thousand
SEWER:
Flat Rate
14.40 per month
WATER SURCHARGE: In addition to the other Water charges, the City hereby establishes a monthly surcharge of $19.00 payable by each customer of its system who receives or benefits from the services of the project financed by the DW-C462239-01 loan with the borrower bond Series 2020. The collection of the surcharge shall start on October 1, 2020. The surcharge shall remain in effect until such time as the borrower bond is paid in full, it shall be collected at the same time as other charges of the system, and establish a surcharge account to segregate the income from other system income for book keeping purposes to be pledged to the South Dakota Conservancy District. The surcharge shall be reviewed from year to year and modified in order to provide the required 110 percent debt coverage.
SEWER SURCHARGE: In addition to the other system charges, the City hereby establishes a monthly surcharge of $20.60 payable by each customer of its system who receives or benefits from the services of the project financed by the CW-C461239-03 loan with the borrower bond Series 2020. The collection of the surcharge shall start on October 1, 2020. The surcharge shall remain in effect until such time as the borrower bond is paid in full, it shall be collected at the same time as other charges of the system, and establish a surcharge account to segregate the income from other system income for book keeping purposes to be pledged to the South Dakota Conservancy District. The surcharge shall be reviewed from year to year and modified in order to provide the required 110 percent debt coverage.
APARTMENT HOUSES: Minimum charge for each unit therein
shall be $22.50 per month per unit for water usage and $14.40 per
month per unit for sewer usage. Any charge over the minimum shall be at the normal rates and charges set forth in BASIC RATE hereinabove.
Each unit will pay monthly water and sewer surcharges as set forth in WATER SURCHARGE and SEWER SURCHARGE sections above.
TRAILER COURTS: Minimum charge for each trailer unit shall be $22.50 per month per unit for water usage and $14.40 per month per unit for sewer usage. Any charges over the minimum shall be at the normal rates and charges set forth in BASIC RATE hereinabove.
Each unit will pay monthly water and sewer surcharges as set forth in WATER SURCHARGE and SEWER SURCHARGE sections above.
UNMETERED: The charge shall be $22.50 per month per unit for water usage and $14.40 per month per unit for sewer usage.
The user will pay monthly water and sewer surcharges as set forth in WATER SURCHARGE and SEWER SURCHARGE sections above.
VALLEY SPRINGS ELEMENTARY SCHOOL: Minimum charge of $150.00 per month for water usage and charges over the minimum shall be at the normal rates and charges set forth in BASIC RATE hereinabove. Sewer usage charge shall be $129.40 per month.
The user will pay monthly water and sewer surcharges as set forth in WATER SURCHARGE and SEWER SURCHARGE sections above.
BULK WATER: Minimum charge of $10.00 with a standard charge of $10.00 per thousand gallons.
SEWER CHARGE: The charges for sewer usage shall be a flat rate of
$14.40 per month.
NEW CONNECTION FEE: For each connection to the municipal water system there shall be a Three Hundred Dollar ($300.00) connection fee which shall be non-refundable. For each connection to the municipal sewer system there shall be a Four Hundred Dollar ($400.00) connection fee which shall be non-refundable.
(1)
MISCELLANIOUS: All meters shall be read monthly and there shall be a Ten Dollar ($10.00) late fee if payment is received after the 20th of the month following billing.
Adopted this 14th day of July, 2020.
Carl Moss, Mayor
ATTEST
(SEAL)
Linda D. Hunnel
Municipal Finance Officer
Adopted: July 14th, 2020
Published: July 22nd, 2020
Published once at the approximate cost of $44.52
July 22, 2020
__ RESOLUTION #2020-11 __
A RESOLUTION TO THE CITY OF VALLEY SPRINGS TO ADOPT RESOLUTION 2020-11, TO LEVY A SPECIAL MAINTENANCE ASSESSMENT FOR THE ANNUAL MAINTENENACE OR REPAIRING OF PUBLIC IMPROVEMENTS AS PROVIDED FOR IN SDCL 9-43-138.
WHEREAS, SDCL 9-43-138 provides for the Assessment of maintaining or repairing public improvements; and
WHEREAS, the City of Valley Springs maintains and repairs public improvements within the city limits;
NOW THEREFORE BE IT RESOLVED, that the assessment of annual maintenance and repair of public improvements shall be levied as follows:
1. Designation of lots to be assessed. Pursuant to SDCL 9-43-138, all lots in the City of Valley Springs fronting a street shall be assessed at one hundred dollars ($100.00) per parcel.
2. Assessment. The City Finance Officer is directed to add such assessment to the general assessment against the property and certify the assessment together with the regular assessment to the county auditor to be collected in the same manner as municipal taxes for general purposes.
3. Assessment subject to review. The assessment is subject to review and equalization the same as assessments or taxes for general purposes.
Carl Moss, Mayor
City of Valley Springs
ATTEST:
Linda D. Hunnel, Finance Officer
City of Valley Springs
Adopted: 07/14/2020
Approved: 07/14/2020
Published: 07/22/2020
Effective: 08/12/2020
Published once at the approximate cost of: $15.66
July 22, 2020
