City of Brandon - Special Meeting Minutes
Special Meeting Minutes
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, June 18, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Chuck Parsons and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read and Finance Officer, Christina Smith. Absent: None.
Alderman Parsons moved and Alderman Jorgenson seconded to approve the agenda. Motion carried.
MINUTES OF CANVASSING BOARD
The City Council of Brandon, South Dakota, acting as the Canvassing Board, met on Thursday, June 18, 2020, at 5:00 p.m. to canvass the results of the Annual Municipal Election that was held on Tuesday, June 16, 2020.
The meeting was called to order by Mayor Paul Lundberg. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Chuck Parsons and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read and Finance Officer, Christina Smith. Absent: None.
Alderman Parsons moved Alderwoman Clark seconded to approve the following election results. Motion carried.
Inasmuch as the poll book was found to be in order, and that the total votes cast for Alderman were 590, and that Candidate Jack Parliament received 372 votes, and that Candidate TJ Cameron received 218 votes, therefore Jack Parliament is declared elected as Alderman -Ward III for a four-year term.
Inasmuch as Tim Jorgenson filed the only petition as a candidate for Alderman in Ward I, that he be declared elected from Ward I to a four-year term.
Inasmuch as Vickie David filed the only petition as a candidate for Alderman in Ward III, that she be declared elected from Ward III to a two-year term.
Alderman Kull moved Alderwoman David seconded to approve the following election results for Initiative Question - Fireworks. Motion carried.
Inasmuch as the poll book was found to be in order, and that the total votes cast for the Initiative Question - Fireworks were 1494, and that Yes received 867 votes, and that No received 627 votes, therefore Yes is declared the winner.
At 5:04 p.m. Mayor Lundberg declared the Canvassing Board meeting was adjourned.
At 5:04 p.m. on a motion by Alderwoman Clark seconded by Alderman Jorgenson the meeting was adjourned. A roll call vote showed Clark, David, Fish, Jorgenson, Kull aye; Parsons nay. Motion carried.
Christina Smith
Municipal Finance Officer
Paul J. Lundberg
Mayor
Published once at the approximate cost of $26.10
June 24, 2020
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on June 15, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Chuck Parsons and Mayor Paul Lundberg. Others present were City Administrator, Bryan Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Joe Weir; Fire Chief, Robert Dykstra; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke. Director of Human Resources, Julie Nelson was present via Zoom.
Alderwoman Clark moved Alderman Parsons seconded to approve the agenda. Motion carried.
Alderwoman Fish moved Alderwoman Clark seconded to approve the minutes of the June 1, 2020 regular meeting. Motion carried.
Alderman Kull moved Alderman Jorgenson seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT; Alliance Communications, Utilities, 2,489.34; Alternative HR Development, Professional Services, 3,443.89; Barb Sperlich, Professional Services, 300.00;Beal Distributing, Inc. , GC-Resale, 1,753.15; Blaine’s Service, Repairs, 29.95; Border States Electric, Supplies, 69.47; Borns Group, Utility Billing, 1,324.31; Brandon Ace Hardware, Various Dept. Supplies, 2,395.37; Brandon Lumber Co., Supplies, 178.77; Builders Supply Company, Repairs, 2,375.00; BV Media Group, Publications, 1,281.57; BV School District, Fuel, 3,446.32; Cardmember Services , Various Dept. Supplies, 3,699.83; Century Business Products, Copier Agreement, 219.96; Cintas, Supplies, 37.00; Coca-Cola/Chesterman, GC-Resale, 357.49; Coffee Cup, Fuel, 36.31; Core & Main, Supplies, 12.60; Craig Riley, Refund, 40.94; Crescent Electric Supply, Improvements, 280.97; Culligan Water Conditioning, Utilities, 86.40; Dakota Beverage, GC-Resale, 1,930.05; Dakota Fluid Power, Repairs, 35.47; Dakota Resources, Professional Services, 4,280.73; Dakota Supply Group, Supplies, 71.49; Department of Public Safety, Supplies, 90.00; Direct Technologies, LLC, Software, 602.00; Empire HVAC, Repairs, 151.79; Expressway, Fuel, 80.20; First Rate Excavate Inc., Improvements, 226,209.12; Geotek Engineering & Testing Services, Professional Services, 7,624.00; H & W Contracting LLC, Improvements, 231,956.52; H2ose It Carwash, Supplies, 300.00; Hawkins Water Treatment, Chemicals, 1,897.22; Heartland Paper Company, Supplies, 20.72;Interstate Office Supplies, Supplies, 200.13; Johnson Brothers Famous Brands, GC-Resale, 1,204.40; Ludens, Inc. , Equipment, 5,650.00; Manley Tire & Oil, Repairs, 77.34; Marv’s Sanitation Service, Utilities, 571.75; Matt Parrott & Sons Company, Supplies, 655.13; Med-Star Paramedic Ambulance, Inc., June Payment, 4,166.67; Menards Sioux Falls East, Supplies, 159.08; Metro Construction, Well #8 Improvements, 67,004.78; Meyer Laboratory, Inc., Supplies, 102.76; MidAmerican Energy , Utilities, 473.90; Midstates, Inc. , Clothing, 384.08; Midwest Oil Company, Fuel, 426.65;Midwest Turf & Irrigation, Repairs, 18.93; Minnehaha Community Water Corp., Utilities, 83.50; Minnehaha Register of Deeds, Professional Services, 180.00; Myrl & Roy’s Paving, Inc. , Repairs, 320.84; Oakridge Nursery , Supplies, 1,552.50; Orkin , Professional Services, 120.00; Overhead Door , Hired Repairs, 255.10; Pepsi-Cola, GC-Resale, 865.54; Performance Press, Supplies, 18.75; Pfeifer’s Implement Company, Inc. , Repairs, 235.20; Pitney Bowes , Lease Agreement, 168.90; Productivity Plus, Supplies, 360.89; R & L Supply, Supplies, 55.70; Republic National Distributing Co., GC-Resale, 717.90; Sam’s Club, GC-Resale, 683.34; Sioux Falls Networks, Software, 355.00; Sioux Falls Utilities, April WW Discharge, 101,130.18; Soukup Construction, Inc., Improvements, 683,582.52; SD Department of Revenue, May Sales tax, 6,566.85; Staples Advantage, Supplies, 709.01; Sturdevant’s Auto Parts, Supplies, 661.63; Summit Companies, Supplies, 12.00; Sunshine, Supplies, 324.24; Sysco Lincoln, GC-Resale, 2,040.02; The Rainmakers Inc. , Improvements, 275.91; Tony’s Catering, GC-Resale, 247.50; Toro NSN, GC-Service Agreement, 155.00; Tri-State Hood Cleaning, Repairs, 435.00; Turfwerks, Repairs, 188.83; US Postmaster, Utility Billing, 1,300.05; Verizon Wireless, Utilities, 495.20; VFW Post 4726, Senior Citizens, 1,500.00; Vogel Motors, Hired Repairs, 127.14; Xcel Energy, Utilities , 2,288.08; Zimco, Supplies, 1,000.00; First National Bank , Hemlock Blvd Restoration, 314,901.84; First National Bank , GC Equipment Loan, 1,124.98;City Administration, May 28, 2020 Payroll, 3,399.74; Finance Office, May 28, 2020 Payroll, 4,243.26; Government Buildings, May 28, 2020 Payroll, 138.52; Engineer, May 28, 2020 Payroll, 2,929.59; Police, May 28, 2020 Payroll, 21,541.55; Building Inspections, May 28, 2020 Payroll, 3,429.08;Street Department, May 28, 2020 Payroll, 7,544.28; Park Department, May 28, 2020 Payroll, 6,407.77; Economic Development, May 28, 2020 Payroll, 523.85; Water Department, May 28, 2020 Payroll, 7,915.81; Sewer Department, May 28, 2020 Payroll, 3,620.40; Golf Course Grounds, May 28, 2020 Payroll, 7,891.25; Golf Course Lounge, May 28, 2020 Payroll, 3,920.14; Golf Course Pro Shop, May 28, 2020 Payroll, 3,646.38; Golf Course Community Room, May 28, 2020 Payroll, 829.65; 941 Payroll Taxes, May 28, 2020 Payroll, 22,622.55; SD Retirement System, May 28, 2020 Payroll, 22,267.14; SD Retirement System Supplemental, May 28, 2020 Payroll, 712.50; TASC Flex Plan, May 28, 2020 Payroll, 624.96; Accounts Management, May 28, 2020 Payroll, 75.00;
Alderman Parsons moved Alderwoman Fish seconded to approve the consent calendar which contained the following items: a plat of Lot 11A Block 9 Sunrise Estates Addition; a plat of Lots 6B & 7B Block 1 Brandon Industrial Park First Addition; a plat of Lot 2 Block 1 Howey Addition and a plat of Lot 2A Block 7 Brandon Terraces Addition. Motion carried.
Jeremy Olson, employee of the City of Brandon and member of the Benefits Committee was present for discussion regarding the Employees Health Insurance renewal.
ORDINANCE #608
Alderman Parsons moved Alderman Jorgenson seconded to give first reading to Ordinance #608: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD, AMENDING THE BRANDON ZONING ORDINANCE BY AMENDING CHAPTER 15-14-5(H)(6), ADDITIONAL USE REGULATIONS, SIGN REGULATIONS, PERMANENT SIGNS, CB AND GB. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
PACKAGE OFF-SALE LICENSE
A public hearing was held, as advertised, to consider an application for a package off-sale liquor license for Casey’s General Store #2186 at 101 W. Holly Blvd. Alderman Parsons moved Alderwoman Clark seconded to approve the application as presented. Motion carried.
RETAIL ON-OFF SALE WINE & CIDER LICENSE
A public hearing was held, as advertised, to consider an application for a special event of alcoholic beverage license to Wilde Prairie Winery. Alderwoman Clark moved Alderman Parsons seconded to approve the application as presented. Motion carried.
MCEDA – JESSE FONKERT
Jesse Fonkert, MCEDA Executive Director, was present for discussion. Jesse started this position on April 1, 2020 and wanted to introduce himself to the City Council.
APPEAL OF VARIANCE – 1601 E. RUSHMORE DRIVE
Mitch Lynch, 1601 E. Rushmore Drive, filed an appeal of the May 21, 2020 decision of the Board of Adjustment to deny his Variance Application. Mitch wants to construct a 3rd stall garage that would encroach the setback requirements. Applicant Mitch Lynch was not present for discussion. Alderman Parsons moved Alderwoman Fish seconded to affirm the decision of the Board of Adjustment. Motion carried.
ORDINANCE #609
Alderwoman Fish moved Alderman Kull seconded to give second reading to Ordinance #609: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA PROVIDING FOR A SUPPLEMENTAL APPROPRIATION FOR THE FISCAL YEAR 2020. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
ORDINANCE #610
Alderwoman Fish moved Alderwoman David seconded to give second reading to Ordinance #610: TITLE: THIS CHAPTER SHALL BE KNOWN AS THE CITY OF BRANDON TELEVISION FRANCHISE ORDINANCE. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
LEASE/RENTAL AGREEMENT FOR GOLF COURSE
The Golf Course Committee report was heard. Alderman Parsons moved Alderwoman Clark seconded to approve the lease agreement with Miller & Sons for a range picker, beverage cart and maintenance cart in the amount of $609.40/month, as presented. Motion carried.
REQUEST TO USE GOLF COURSE PARKING LOT
A request was received from DJ Jer Music Events to use the golf course parking lot on July 4, 2020, from 6:00pm-10:00pm, for a Family Game Show Party. Recommendation from staff was to deny due to this day being a busy day at the golf course and suggested moving to a park. Applicant, Dave Holmquist, was present was discussion. Alderman Parsons moved Alderwoman Fish seconded to deny the request as presented. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
Alderman Kull moved Alderwoman Clark seconded to allow the use of McHardy Park instead. Motion carried.
COMMUNITY ROOM
Alderman Parsons moved Alderwoman David seconded to approve the hiring of Matthew Pich for the Community Room at $9.30 per hour. Motion carried.
FOOD TRUCK REQUEST
The Parks & Recreation Committee report was heard. A request was received from Christy Gulbrandson to have a food truck serve their family reunion on August 1, 2020 at McHardy Park. Alderwoman Fish moved Alderwoman Clark seconded to approve the request as presented. Motion carried.
MCHARDY PARK MOVIE NIGHTS
Alderwoman Fish moved Alderwoman David seconded to approve youth movie nights to be held at McHardy Park on June 25, July 10, July 24, August 7 and August 21 to include food vendors. Motion carried.
ORDINANCE #611
The Public Safety Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to give first reading to Ordinance #611: TITLE: AMENDING CHAPTER 5-2-7 PERMITTED OPEN BURNING. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
2020 HEALTH INSURANCE RENEWAL
The Administration Committee report was heard. Administration submitted a recommendation to City Council. Casey Sonju was present for discussion. Alderwoman Clark moved to accept the Wellmark non-grandfathered plan with 5% employee premium contribution and not the recommendation of wages at this time and omit the wellness program currently in place. Motion failed for lack of a second.
Alderwoman Fish moved Alderman Jorgenson seconded to keep the current grandfathered plan, with 5% employee premium contribution starting January 1, 2021. A roll call vote showed David, Fish, Jorgenson, Kull aye; Clark, Parsons nay. Motion carried.
SPECIAL MEETING FOR CANVASING BOARD
A special meeting will be held on June 18, 2020 at 5:00pm to canvass the election of June 16, 2020.
EMPOWER BRANDON MOU AMENDMENT
Alderman Parsons moved Alderwoman Clark seconded to approve the MOU with Dakota Resources extending the Community Coaching by an additional 3 months, at no additional charge. Motion carried.
JANUARY-MAY SALES TAX RECEIPTS
Sales tax receipts for January-May 2020 were presented.
HOLLY BLVD IMPROVEMENTS PAY APP
The Streets Committee report was heard. Alderwoman Fish moved Alderwoman Clark seconded to approve pay application #10 to First Rate Excavate in the amount of $226,209.12 for the Holly Blvd. improvements project. Motion carried.
CORE AREA PHASE I PAY APP
Alderwoman Clark moved Alderman Jorgenson seconded to approve pay application #3 to Soukup Construction in the amount of $683,582.52 for the Core Area Phase I project. Motion carried.
TRAILER PURCHASE
Alderman Parsons moved Alderman Jorgenson seconded to approve the purchase of a 2020 20’ split tilt bed PJ trailer from Ludens, Inc. in the amount of $5,650.00. Motion carried.
MAIN AVE INTERCEPTOR SEWER PROJECT PAY APP
The Water & Sewer Committee report was heard. Alderman Kull moved Alderwoman David seconded to approve pay application #9 to H & W Contracting in the amount of $231,956.52 for the Main Ave. interceptor sewer project. Motion carried.
WELL NO. 8 PAY APP
Alderwoman Clark moved Alderwoman David seconded to approve pay application #4 to Metro Construction in the amount of $67,004.78 for the well no. 8 pump house and transmission line. Motion carried.
At 7:01 p.m. Alderwoman Clark moved Alderwoman David seconded to go into executive session to discuss potential litigation, per SDCL 1-25-2.3. Motion carried. At 7:07 p.m. Mayor Lundberg declared the executive session ended.
At 7:08 p.m. on a motion by Alderwoman Clark seconded by Alderman Jorgenson the meeting was adjourned. A roll call vote showed Clark, David, Fish, Jorgenson, Kull aye; Parsons nay. Motion carried.
Melissa Labahn
Municipal Recording Clerk
Paul Lundberg
Mayor
Published once at the approximate cost of $129.25
June 24, 2020
