City of Brandon: Minutes
City of Brandon
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on July 6, 2021 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Jim Heinitz. Others present were: City Administrator, Bryan Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Jamie Steffel; Fire Chief, Robert Dykstra; Park Superintendent, Devin Coughlin and Public Works Director, Rollie Hoeke.
Alderwoman Fish moved Alderwoman Clark seconded to approve the agenda. Motion carried.
Alderman Kull moved Alderman Jorgenson seconded to approve the minutes of the June 17, 2021 briefing meeting and the minutes of the June 21, 2021 regular meeting. Motion carried.
Alderwoman Fish moved Alderman Kull seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
A-1 Septic, Professional Services, 900.00; AB Contracting, Materials, 417,963.60; AFLAC, June Contribution, 1,176.23; Alteigh Cody, Reimbursement, 300.10; Amber Larsen, Refund, 40.00; Ambush Apparel, Supplies, 678.09; Amy Blackburn, Refund, 40.00; Avera Medical Group, Professional Services, 110.00; B & B Golf Cars, Repairs, 1,875.80; Beal Distributing, GC Resale, 4,584.90; Border States Electric, Supplies, 43.80; Brooke Maassen, Refund, 40.00; Butler Machinery, Repairs, 285.02; C & R Supply, Supplies, 357.78; Cait Jacobson, Reimbursement, 300.10; Central Heating & Air, Repairs, 685.60; Christina Smith, Reimbursement, 91.67; Coca Cola/Chesterman, GC Resale, 652.98; Coffee Cup, Fuel, 31.53; Construction Products & Consultants, Inc., Supplies, 190.40; Corson Village Sanitary District, Utilities, 1,910.64; Courtney Moeller, Reimbursement, 155.92; Dakota Beverage, GC Resale, 3,256.65; Delta Dental, July Contribution, 3,036.00; Devin Coughlin, Reimbursement, 69.21; DGR Engineering, Professional Services, 78,165.78; Division of Motor Vehicles, Fees, 21.20; Fastenal, Supplies, 74.76; Fastsigns, Supplies, 158.26; FedEx, Supplies, 4.54; Geotek Engineering, Professional Services, 1,075.50; Girton Adams Company, Supplies, 68.25; Graham Tire, Supplies, 600.00; Grainger, Supplies, 49.39; Hach, Supplies, 593.13; Hawkins, Chemicals, 12,462.07; Hydraulic World, Repairs, 43.37; John E. Erpenbach, Professional Services, 250.00; Johnson Bros of South Dakota, GC-Resale, 3,537.83; Justice Fire & Safety, Supplies, 70.00; Kibble Equipment, Repairs, 2,386.78; Lacey Rentals, Rental, 385.00; Lawson Products, Supplies, 124.81; League of Nebraska Municipalities, Publications, 47.30; Menards, Supplies, 0.79; Midstates, Inc., Clothing, 89.46; Minnehaha Community Water Corp., Utilities, 109.10; Modern Woodmen of America, July Contribution, 1,732.16; Myrl & Roy’s Paving, Repairs, 13,491.36; Newman Signs, Supplies, 107.03; Northern Truck Equipment, Supplies, 25.00; P & W Golf Supply, Equipment, 2,374.28; Palisades Oil, Fuel, 3,421.65; Pepsi, GC Resale, 480.90; Performance Press, Supplies, 59.00; Pfeifer’s Implement Company, Inc., Equipment, 583.75; Phil Youngdale, Summer Rec Driver, 225.00; Pizza Ranch – East, GC Resale, 90.50; PrairieSons, Inc., Repairs, 2,703.07; PSI Powerwashers, Inc., Equipment, 1,695.00; Republic National Distributing Company, GC Resale, 519.90; Rural Office of Community Services, Inc., Transit, 12,658.68; SD Dept. of Health, Professional Services, 210.00; SD Dept. of Transportation, Professional Services, 2.03; SD Unemployment Insurance Division, Fees, 1,030.96; SD-DANR, Fees, 1,450.00; Sioux Falls Area Humane Society, Professional Services, 129.68; Sioux Valley Energy, Utilities, 43,105.31; Sirchie Finger Print Labs, Supplies, 60.30; Splitrock Landscaping & Nursery, Improvements, 1,200.00; Staples, Supplies, 646.34; Staples Enterprises, Inc., Fuel, 95.69; Summit Companies, Rental, 65.00; Sysco, GC Resale, 2,564.39; Titleist, GC Resale, 7,191.71; Turfline, Inc., Repairs, 310.52; Tyson Newton, Reimbursement, 156.95; Vanguard ID Systems, Supplies, 464.58; Verizon, Utilities, 491.99; Wellmark BC/BS, July Contribution, 61,447.77; Xcel Energy, Utilities, 3,115.61; Zabel Steel, Supplies, 57.10; Zimco Supply Co., Supplies, 1,650.00; US Bank, Lift Station Bond, 43,304.01; First National Bank, GC Equipment Loan, 1,124.98; Council, June 24, 2021 Payroll, 7,974.59; Mayor, June 24, 2021 Payroll, 1,017.60; City Administration, June 24, 2021 Payroll, 3,490.84; Planning & Zoning Board, June 24, 2021 Payroll, 886.56; Park Committee, June 24, 2021 Payroll, 369.40; Finance Office, June 24, 2021 Payroll, 4,450.68; Government Buildings, June 24, 2021 Payroll, 120.05; Engineer, June 24, 2021 Payroll, 3,087.96; Police, June 24, 2021 Payroll, 22,632.05; Building Inspections, June 24, 2021 Payroll, 3,389.39; Street Department, June 24, 2021 Payroll, 8,142.98; Recreation, June 24, 2021 Payroll, 3,584.22; Swimming Pool, June 24, 2021 Payroll, 16,374.63; Park Department, June 24, 2021 Payroll, 9,259.61; Economic Development, June 24, 2021 Payroll, 799.03; Water Department, June 24, 2021 Payroll, 443.28; Water Department, June 24, 2021 Payroll, 8,107.48; Sewer Department, June 24, 2021 Payroll, 3,080.02; Golf Course Grounds, June 24, 2021 Payroll, 8,934.77; Golf Course Lounge, June 24, 2021 Payroll, 5,348.56; Golf Course Pro Shop, June 24, 2021 Payroll, 6,449.88; Golf Course Community Room, June 24, 2021 Payroll, 1,335.55; 941 Payroll Taxes, June 24, 2021 Payroll, 31,898.17; Accounts Management, Inc, June 24, 2021 Payroll, 75.00; SDRS Supplemental Retirement, June 24, 2021 Payroll, 750.00; SD Retirement, June 24, 2021 Payroll, 23,207.40; TASC Flex Plan, June 24, 2021 Payroll, 976.87;
Chuck Parsons, 600 N. Yellowstone Drive, was present representing the Brandon Development Foundation and asked for the City Council’s support of TIF #6 that is on the agenda.
Jesse Fonkert, Sioux Metro Growth Alliance, was present and asked for the City Council’s support of TIF #6 that is on the agenda.
ORDINANCE #633
Alderwoman Clark moved Alderwoman David seconded to give second reading to Ordinance #633: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA PROVIDING THAT THE REVISED ZONING ORDINANCE NUMBER 531 AND THE OFFICIAL ZONING MAP OF THE CITY OF BRANDON, SOUTH DAKOTA BE AMENDED TO PROVIDE FOR THE RE-ZONING OF THE FOLLOWING DESCRIBED PROPERTY. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
MOU WITH SOCCER ASSOCIATION
The Golf Course Committee and Parks & Recreation Committee reports were heard. Alderwoman Fish moved Alderwoman Clark seconded to approve the MOU between the City of Brandon and the Brandon Area Soccer Association, as presented. Motion carried.
ASPEN PARK UTILITY IMPROVEMENTS PROJECT
Alderwoman Clark moved Alderman Parliament seconded to approve replacing the existing sewer as part of the Aspen Park roadway and utility improvements, at an additional cost of $32,610.61. Motion carried.
ASPEN PARK ROADWAY OVERLAY PROPOSAL
Alderwoman Fish moved Alderman Parliament seconded to approve the estimate from Seal Pros, in the amount of $42,740.89, for the overlay of Aspen Park Road. Motion carried.
REQUEST FOR ALCOHOL CONSUMPTION IN MCHARDY PARK
Alderwoman Clark moved Alderman Parliament seconded to approve the alcohol consumption permit application from Tami Jansma, for McHardy Park on July 14, 2021 from 7:00pm to 9:00pm. Motion carried.
Police Chief Jamie Steffel gave an update on fireworks following the 4th of July weekend.
CREATION OF TIF DISTRICT #6
The Public Safety Committee and Administration Committee reports were heard. Dennis Olson, 205 E. Seth Street, was present for discussion representing the Brandon Development Foundation. Alderman Jorgenson moved Alderwoman Fish seconded to approve TIF #6 as presented. Motion carried.
ENCORE PARK CONCEPT PLAN
Paul Hegg, Hegg Construction, was present for discussion. Paul discussed their plans for a development on the west side of town consisting of general business, high density residential and light industrial uses. Residents in the area are concerned with additional traffic from this proposed development. This concept plan is for informational purposes only and requires no action at this time.
ENCORE PARK TRANSPORTATION ECONOMIC DEV GRANT APPLICATION
Alderwoman Fish moved Alderwoman Clark seconded to approve the transportation economic development grant for the Encore Park development, being proposed on the west side of town, as presented. Motion carried.
SET 2022 BUDGET WORK SESSION
A budget work session was set for Monday, July 12, 2021 at 5:30 p.m.
SALARY REVIEW AND ADJUSTMENT
The Streets Committee report was heard. Alderwoman David moved Alderman Kull seconded to approve the annual salary adjustment for Brad Top, to step 10-16 on the wage scale, $26.85 per hour, effective July 18, 2021. Motion carried.
2022 PROPOSED TRANSIT BUDGET
Alderman Kull moved Alderman Parliament seconded to approve the proposed transit budget for 2022. Motion carried.
BIKE & PEDESTRIAN PLAN AGREEMENT WITH ULTEIG
Alderwoman Clark moved Alderman Parliament seconded to approve the agreement with Ulteig Engineers for the Brandon Bike and Pedestrian Plan, as presented. Motion carried.
RAISE GRANT FUNDING AGREEEMENT WITH PARK/MAPLE PROJECT
Alderman Kull moved Alderman Parliament seconded to approve the RAISE grant funding agreement, as presented. Motion carried.
RAISE GRANT LETTER OF SUPPORT
Alderman Kull moved Alderman Parliament seconded to approve the RAISE grant letter of support, as presented. Motion carried.
REVIEW OF WATER USAGE: RESOLUTION #14-21
The Water & Sewer Committee report was heard. Discussion held on amending the current resolution pertaining to water restrictions and violations. Alderwoman Clark moved Alderwoman David seconded to approve Resolution #14-21, changing to “Fourth or more Offenses.” A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESOLUTION #14-21
RESOLUTION AMENDING WATER RESTRICTIONS & VIOLATIONS
WHEREAS, the City of Brandon operates a municipal water system to provide safe drinking water to residents and to provide adequate water supply for public safety needs; and
WHEREAS, 14-2-1 of the Brandon City Code authorizes the Brandon City Council to regulate the distribution and use of water supplied by the City of Brandon; and
WHEREAS, the Brandon City Council approved Resolution #13-17 on August 21, 2017 that regulates the watering of yards; and
WHEREAS, the Brandon Water Conservation Subcommittee and Brandon Water Advisory Board have recommended that the City establish a three-tiered system to regulate the watering of yards, consisting of Green, Yellow and Red designations with separate trigger points for each designation, and recommended consequence for violations; and
WHEREAS, the Brandon City Council approved Resolution #05-18 Establishing Water Restrictions and Violations.
NOW THEREFORE BE IT RESOLVED that Resolution #05-18 is repealed and the following three- tiered system to regulate outdoor watering of yards and grass is hereby established:
1. Green Designation: Watering is permitted only from 12:00 a.m. to 10:00 a.m. and from 6:00 p.m. to 11:59 p.m. with consumers having even numbered addresses watering on even numbered calendar dates and consumers with odd numbered addresses watering on odd numbered calendar dates.
Yellow Designation: Watering is permitted only from 12:00 a.m. to 10:00 a.m. and from 6:00 p.m. to 11:59 p.m. and on the address basis as follows: consumers having an address that ends:
In 0 or 1 on Mondays
In 2 or 3 on Tuesdays
In 4 or 5 on Wednesdays
In 6 or 7 on Thursdays
In 8 or 9 on Fridays.
A Yellow Designation is automatically in effect if the water treatment plant produces 1.6 million gallons of water per day for 5 consecutive days or if production reaches 2 million gallons for a single day. After a Yellow Designation is in effect, if water production is less than 1.6 million gallons per day for 5 consecutive days, then the designation shall change back to Green.
Red Designation: No watering of yards is permitted; Red Designation is automatically in effect when after a Yellow Designation the water treatment plant produces 1.6 million gallons per day for an additional 7 consecutive days or if production reaches 2 million gallons for a single day. After a Red Designation is in effect, if water production is less than 1.6 million gallons per day for 5 consecutive days then the designation shall change back to Yellow. However, if the Red Designation is in effect for two times in a calendar year, then it shall stay in effect until September 15 of that year at which time it shall change to Green.
For purposes of the tiered system, the term “watering” is defined to mean distribution of water directly through an irrigation system, sprinkler system, hose or pipe and not a can, bucket or pail.
Pursuant to 14-2-6 of the Brandon City Code, the City’s Administrator may grant written exceptions to the watering restrictions.
BE IT FURTHER RESOLVED violations of these regulations are subject to the following surcharges in any calendar year:
First Offense: Written warning place on the door
Second Offense: $150
Third Offense: $300
Fourth or more Offenses: Water shut-off
These surcharges shall be added to the violator’s water bill with notice provided by regular mail.
BE IT FURTHER RESOLVED that notice of the Designations shall be provided by the City through the City’s website, telephone system, text messaging system and legal newspaper(s).
Dated this 6th day of July, 2021.
Jim Heinitz, Mayor
ATTEST:
Christina Smith, Finance Officer
(SEAL)
SALARY REVIEW AND ADJUSTMENT
Alderwoman David moved Alderwoman Clark seconded to approve the annual salary adjustment for Mark Schmeling, to step 10-11 on the wage scale, $24.29 per hour, effective July 20, 2021. Motion carried.
RO PILOT STUDY PROPOSAL
Information was presented on an RO pilot study proposal with SUEZ. Ben Julson, AE2S, was present for discussion. Alderwoman Fish moved Alderman Kull seconded to approve the RO pilot study proposal with SUEZ for $48,750.00. A roll call vote showed Fish, Jorgenson, Kull, Parliament aye; Clark, David nay. Motion carried.
WATER TOWER LOGO DISCUSSION
It was the consensus of the Council to go with the Brandon logo using the water drop, no water smarter below. No formal action required at this time.
At 7:33 p.m. on a motion by Alderman Kull seconded by Alderwoman Clark the meeting was adjourned. Motion carried.
Melissa Labahn
Municipal Recording Clerk
Jim Heinitz
Mayor
Published once at the total approximate cost of $145.52.
July 14, 2021
