City of Brandon - July 6, 2020 meeting minutes
______ Minutes ______
The Brandon City Council met in regular session at 6:00 p.m. on July 6, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Chuck Parsons and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma, Police Chief, Joe Weir; Fire Chief, Robert Dykstra; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke.
The meeting was not voice recorded.
Alderwoman Clark moved Alderwoman David seconded to approve the agenda. Motion carried.
Alderman Kull moved Alderwoman Clark seconded to approve the minutes of the June 11, 2020 briefing meeting, the minutes of the June 15, 2020 regular meeting and the minutes of the June 18, 2020 Canvassing Board. Motion carried.
Alderman Parsons moved Alderman Jorgenson seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
A-1 Septic, Professional Services, 150.00; AE2S, Professional Services, 6,509.50;
AFLAC, June Premium, 1,253.95; Alica Thiele, Election, 200.00; All Star Pro Golf, Inc., GC-Resale, 350.56; American General Contractors, Inc., Repairs, 1,110.45; Beal Distributing, GC-Resale, 4,081.55; Bonnie & Harvey Lamfers, Reimbursement, 1,111.69; Border States, Supplies, 344.03; Borns Group, Utility Billing, 1,760.32; Boyce Law Firm, Professional Services, 7,599.00; Brandon Golf Course, Thank you Mixer, 668.75; BV Media Group, Publications, 1,336.32; Century Business Products, Copier Contract, 1,649.00; Coca-Cola/Chesterman Co., GC-Resale, 694.47; Coffee Cup, Fuel, 421.67; Concrete Materials, Supplies, 1,895.72; Core & Main, Repairs, 2,280.50; Corson Village Sanitary District, June Refund, 1,049.75; Dakota Beverage, GC-Resale, 1,740.25; Dakota Fluid Power, Repairs, 177.47; Dakota Pump & Control Inc., Repairs, 766.97; Dakota Supply Group, Repairs, 5,113.96; David Swier, Election, 200.00; Delta Dental of SD, July Premium, 2,993.30; Dennis Olson, Reimbursement, 10.00; Detco, Supplies, 732.78; DGR Engineering, Professional Services, 54,692.60; Division of Motor Vehicles, Supplies, 21.20; Ellaine Henriksen, Election, 200.00; EnviroMaster, Inc., Supplies, 70.00; Fastenal Company, Supplies, 908.02; Ferguson Waterworks, Meters, 36,020.48; FleetPride, Supplies, 41.63; Frisbee Plumbing & Heating, Repairs, 175.49; G & H Distributing, Supplies, 55.98;Galls, Equipment, 13,621.94; Geotek Engineering, Professional Services, 1,592.00; Girton Adams Company, Supplies, 48.75; Hawkins Water Treatment, Chemicals, 3,714.48; HDR Engineering Inc, Professional Services, 76,399.43; Heartland Paper, Supplies, 230.84; Horizon Pet Care, Supplies, 46.22; Hydro-Klean, LLC, Improvements, 49,500.00; Incode (Tyler Technologies), Software, 2,287.50; Inter-lakes Community Action, Transit, 15,618.66; Jack’s Uniforms & Equipment, Equipment, 297.89; John Murawski, Election, 200.00; Johnson Bros of South Dakota, GC-Resale, 1,896.50; Justice Fire & Safety, Equipment, 600.50; Kathryn Davis, Election, 200.00; Kirsten Walrath-Noem, Election, 250.00; Lacey Rentals, Rental, 264.00; Landscape Golf Management, LLC, Professional Services, 14,000.00; Law Enforcement Targets, Inc., Supplies, 77.00; Lawson Products, Inc., Supplies, 440.75; Linda Weber, Election, 250.00; Lite Electric, LLC, Professional Services, 5,506.60;Locators & Supplies, Inc., Supplies, 303.38; Malloy, Supplies, 70.11; Manley Tire & Oil Service, Repairs, 27.05; Mary Burggraaf, Election, 250.00; Metro Construction, Improvements, 5,000.00; Michaels Fence & Supply, Supplies, 374.22; Midwest Turf & Irrigation, GC Repairs, 2,163.32; Minnehaha Community Water Corp., Utilities, 102.25; Modern Woodmen of America, July Premium, 1,867.08; Myrl & Roy’s Paving, Inc., Repairs, 4,483.96; Nordstrom’s Automotive, Repairs, 300.00; Northwest Tire Inc., Repairs, 252.00; Nursery Wholesalers, Inc., Supplies, 1,258.82; Oakridge Nursery, Supplies, 41.60; Orkin, Professional Services, 120.00;Palisades Oil Co., Fuel, 3,640.19; Pfeifer’s Implement Company, Inc., Repairs, 1,544.82; Pitney Bowes, Supplies, 80.74; Pizza Ranch of Brandon, GC-Resale, 58.00; Prestige Flad, Supplies, 265.40; R & L Supply, Ltd., Repairs, 158.02; Reiter Enterprises, GC-Rental, 311.00; Republic National Distributing Co., GC-Resale, 667.25; Revier Pressure Washers, Inc., Supplies, 42.72; SD Dept. of Health, Professional Services, 725.00; SD Dept. of Transportation, Professional Services, 77.36; SD One Call, Utilities, 346.08; SD Unemployment Insurance Division, 2nd Quarter 2020, 806.66; SF Area Chamber of Commerce, Dues, 200.00; Sioux Falls Area Humane Society, Professional Services, 629.80; Sioux Falls Rubber Stamps Works, Inc., Supplies, 20.70; Sioux Valley Energy, Improvements, 41,153.39; Sioux Valley Energy, Utilities, 34,665.82; Southern Glazer’s of SD, GC-Resale, 446.85; Stan Houston Equip. Co., Hired Repairs, 236.00; Staples Enterprises, Inc., Fuel, 128.38; Stockwell Engineers, Professional Services, 234,668.65; Streicher’s, Supplies, 2,064.40; Sysco Lincoln, GC-Resale, 3,315.41; T I Windows, LLC, Professional Services, 100.00; Tactical Solutions, Hired Repairs, 401.00; Todd Finn, Election, 200.00; Tri-State Garage Door, Inc., Repairs, 700.00; TSP, Inc., Improvements, 38,163.58; US Postmaster, Utility Billing, 1,300.05; USA Blue Book, Supplies, 54.47; Verizon, Police Utilities, 483.70; Verizon, Utilities, 505.20; Wellmark BC/BS, July Premium, 54,881.39;Xcel Energy, Utilities, 2,321.51; Zimco, Supplies, 8,853.50; US Bank Trust Dept., Bethany Drainage Project, 9,653.70;US Bank Trust Dept., Big Sioux Lift Station Bond, 43,304.01; First National Bank, GC Equipment Loan, 1,124.98; City Administration, June 11, 2020 Payroll, 3,399.74; Finance Officer, June 11, 2020 Payroll, 4,261.78; Government Buildings, June 11, 2020 Payroll, 133.91; Engineer, June 11, 2020 Payroll, 2,929.59; Police, June 11, 2020 Payroll, 24,682.45; Building Inspections, June 11, 2020 Payroll, 3,402.24; Street Department, June 11, 2020 Payroll, 7,762.48; Park Department, June 11, 2020 Payroll, 9,080.64; Economic Development, June 11, 2020 Payroll, 368.00;Water Department, June 11, 2020 Payroll, 8,089.24; Sewer Department, June 11, 2020 Payroll, 4,286.35; Golf Course Grounds, June 11, 2020 Payroll, 10,990.15; Golf Course Lounge, June 11, 2020 Payroll, 5,088.70; Golf Course Pro Shop, June 11, 2020 Payroll, 5,108.60; Golf Course Community Room, June 11, 2020 Payroll, 696.54; 941 Payroll Taxes, June 11, 2020 Payroll, 25,924.02; Accounts Management Inc, June 11, 2020 Payroll, 75.00; SD Retirement System Supplemental, June 11, 2020 Payroll, 712.50; TASC Flex Plan, June 11, 2020 Payroll, 624.96; Council, June 25, 2020 Payroll, 7,531.20; Mayor, June 25, 2020 Payroll, 2,035.21; City Administration, June 25, 2020 Payroll, 3,399.74; Planning & Zoning Board, June 25, 2020 Payroll, 1,145.14; Park Committee, June 25, 2020 Payroll, 701.86; Finance Officer, June 25, 2020 Payroll, 4,308.44; Government Buildings, June 25, 2020 Payroll, 129.29; Engineer, June 25, 2020 Payroll, 3,122.43; Police, June 25, 2020 Payroll, 21,694.92; Building Inspections, June 25, 2020 Payroll, 3,395.54; Street Department, June 25, 2020 Payroll, 7,354.05; Park Department, June 25, 2020 Payroll, 9,475.23; Economic Development, June 25, 2020 Payroll, 622.89; Water Conservation Committee, June 25, 2020 Payroll, 480.22; Water Department, June 25, 2020 Payroll, 8,653.65; Sewer Department, June 25, 2020 Payroll, 3,972.97; Golf Course Grounds, June 25, 2020 Payroll, 10,750.19; Golf Course Lounge, June 25, 2020 Payroll, 5,458.94; Golf Course Pro Shop, June 25, 2020 Payroll, 5,570.93; Golf Course Community Room, June 25, 2020 Payroll, 718.01; 941 Payroll Taxes, June 25, 2020 Payroll, 27,314.63; Accounts Management Inc, June 25, 2020 Payroll, 75.00; SD Retirement System, June 25, 2020 Payroll, 23,103.14; SD Retirement System Supplemental, June 25, 2020 Payroll, 712.50; TASC Flex Plan, June 25, 2020 Payroll, 624.96;
ORDINANCE #611
Alderwoman Fish moved Alderman Parsons seconded to give second reading to Ordinance #611: TITLE: AMENDING CHAPTER 5-2-7 PERMITTED OPEN BURNING. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parsons aye. Motion carried.
At 6:03 p.m. on a motion by Alderman Parsons seconded by Alderwoman Clark the meeting was adjourned.
CALL TO ORDER OF THE NEW COUNCIL
Mayor Lundberg called the new Council to order. The Oath of Office was administered by Mayor Paul J. Lundberg to Alderman Tim Jorgenson, Ward I; Alderman Jack Parliament and Alderwoman Vickie David, Ward III. Each was presented with a Certificate of Election.
Council members present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, Dave Kull, Jack Parliament and Mayor Paul Lundberg.
Alderwoman Fish moved Alderwoman Clark seconded to approve the agenda as presented. Motion carried.
TWO DAY RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE
A public hearing was held, as advertised, to consider an application for a two day on-off sale malt beverage and SD farm wine license for A Homestead Brew at McHardy Park on July 17 & 18, 2020. Alderman Jorgenson moved Alderwoman Clark seconded to approve the application as presented. Motion carried.
TWO DAY RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE
A public hearing was held, as advertised, to consider an application for a two day on-off sale malt beverage and SD farm wine license for Severance Beer LLC. at McHardy Park on July 17 & 18, 2020. Alderman Jorgenson moved Alderwoman Clark seconded to approve the application as presented. Motion carried.
ELECTION OF COUNCIL PRESIDENT AND VICE PRESIDENT
Alderman Jorgenson moved Alderwoman David seconded to nominate Barb Fish as Council President and Dana Clark as Vice President. Hearing no further nominations, Mayor Lundberg declared that nominations cease and that all votes be cast for Alderwoman Fish and Alderwoman Clark. Motion carried.
DESIGN BUILD FLOOD REPAIR PROJECT
The Golf Course Committee report was heard. Alderman Kull moved Alderwoman Clark seconded to approve the RFP with Landscapes Unlimited as presented. Motion carried.
POOL IMPROVEMENTS PROJECT BIDS
The Parks & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman David seconded to accept the bid from Beck & Hofer Construction in the amount of $1,341,100.00 for the pool improvements project. Motion carried.
Company, Bid Amount;
Beck & Hofer Construction, $1,341,100.00;
Schwartzle Construction, $1,475,000.00;
Peska Construction, $1,678,000.00;
Visions Construction, $1,407,500.00;
USE OF TALLGRASS PARK
A request was received from Jason Kjenstad, 517 E. Switch Grass Trail, to use Tallgrass Park on July 18, 2020 for a graduation reception, to include a food truck. Alderman Kull moved Alderman Jorgenson seconded to approve the request as presented. Motion carried.
SALARY REVIEW AND ADJUSTMENT
The Public Safety Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve the salary adjustment for Dan Francis, to step 27-2 on the wage scale, $20.90 per hour, effective July 7, 2020; as he had graduated from the SD Police Academy. Motion carried.
REVIEW CHAPTER 13-2, NOXIOUS WEEDS
Alderwoman David discussed that she has received complaints from residents on properties that are not mowed regularly. Jean Gerken, 308 N. Needles Drive, was present for discussion. Jean discussed a neighboring property of hers that has noxious weeds & rubbish. Concerns with the current City Ordinance and the enforcement of such. No action taken at this time.
RESOLUTION #16-20
The Administration Committee report was heard. Alderman Jorgenson moved Alderwoman Clark seconded to approve Resolution #16-20. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESOLUTION #16-20
RESOLUTION DISSOLVING TAX INCREMENT DISTRICT #3
WHEREAS, Tax Increment District #3, hereinafter referred to as TID #3, was established on or about March 16, 2009; and
WHEREAS, the positive tax increments during the term of this TID have been deposited in a special fund denominated “TIF #3 Hemlock Fund”, for the payment of the incurred authorized debt and expenses of the TID; and
WHEREAS, all debts and expenses of TID #3 have been paid in full, and pursuant to SDCL 11-9-46, the TID shall terminate and the District will be dissolved when the payment of all projected costs and all tax incremental bonds and notes have been paid.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF BRANDON, that Tax Increment District #3 be, and it is hereby, dissolved inasmuch as the payment of all projected costs and all tax incremental bonds and notes have been paid in full.
Adopted this 6th day of July, 2020.
ATTEST:
Paul J Lundberg, Mayor
Christina Smith, Finance Officer
(Seal)
APPOINT FINANCE OFF. AS EX-OFFICIO MEMBER OF COMMUNITY FOUNDATION
Alderwoman David moved Alderwoman Clark seconded to approve Finance Officer Christina Smith as the Ex-Officio member of the Community Foundation Board. Motion carried.
APPOINT CITY ADM. AS EX-OFFICIO MEMBER OF BV CHAMBER OF COMMERCE
Alderwoman Fish moved Alderwoman David seconded to approve City Administrator Bryan Read as the Ex-Officio member of the Brandon Valley Chamber of Commerce. Motion carried.
CORSON RAILROAD CROSSING
Chuck Parsons, current chair of the Brandon Development Foundation, was present for discussion. Chuck discussed the Corson railroad crossing and repairs/replacement needed. Brandon Development Foundation is requesting the City of Brandon take over the portion of Hemlock Blvd. from HWY 11 to the railroad tracks. No action taken at this time.
RESIGNATION OF PAUL BOSCH FROM PLANNING & ZONING COMMISSION
Alderwoman Fish moved Alderwoman Clark seconded to accept the resignation from Paul Bosch from the Planning & Zoning Commission. Motion carried.
APPOINTMENT TO PLANNING & ZONING COMMISSION
Mayor Lundberg appointed Chuck Parsons to a three year term on the Planning & Zoning Commission. Alderman Jorgenson moved Alderwoman Clark seconded to approve the appointment. Motion carried.
APPOINTMEMT OF COUNCIL REPRESENTATIVE TO PLANNING & ZONING
Mayor Lundberg also appointed Alderman Jorgenson as Council representative to the Planning & Zoning Commission. Alderwoman Clark moved Alderwoman David seconded to approve the appointment. Motion carried.
ADMINISTRATIVE VOLUNTEER
Alderman Kull moved Alderwoman David seconded to recognize Andrew Betanzo as an administrative volunteer for the City of Brandon. Motion carried.
MIDCO PEDESTAL REQUEST
A waiver request was received from Metro Communications to place pedestals in the right of way to provide video, data and voice services to residents and businesses in the City of Brandon. Pat Nastel, General Counsel for Midco, was present for discussion. Steve Mohr, Midco, was also present for discussion. Ross Petrick, Alliance Communications, was present for discussion. Alderwoman David moved Alderwoman Clark seconded to approve the waiver for Midco to place pedestals above ground where there are existing pedestals in place. A roll call vote showed Clark, David, Kull, Parliament aye; Fish, Jorgenson nay. Motion carried.
SALARY REVIEW AND ADJUSTMENT
The Street Committee report was heard. Alderman Jorgenson moved Alderwoman Clark seconded to approve the annual salary adjustment for Brad Top, to step 29-15 on the wage scale, $26.34 per hour, effective July 18, 2020. Motion carried.
PURCHASE OF EQUIPMENT
Alderman Jorgenson moved Alderwoman David seconded to approve the purchase of the following non-budgeted equipment for the public works department: asphalt saw for $1,819.00, plate packet for $9,174.00 and a trench box for $6,719.00. Motion carried.
ASPEN FORCEMAIN PROJECT CHANGE ORDER
The Water & Sewer Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve change order #1 to Metro Construction for the Aspen forcemain project in the amount of $4,500.00. Motion carried.
ASPEN FORCEMAIN PROJECT FINAL PAY APP
Alderwoman David moved Alderwoman Clark seconded to approve the final pay application to Metro Construction for the Aspen forcemain project in the amount of $5,000.00. Motion carried.
WATER FILTER MEDIA REPLACEMENT PROJECT CHANGE ORDER
Alderwoman Clark moved Alderman Kull seconded to approve change order #1 to American General Contractors for the water filter media replacement project in the amount of ($8,132.95). Motion carried.
WATER FILTER MEDIA REPLACEMENT PROJECT FINAL PAY APP
Alderwoman Clark moved Alderwoman David seconded to approve pay application #4 & final to American General Contractors for the water filter media replacement project in the amount of $1,110.45. Motion carried.
Police Chief Joe Weir gave an update on fireworks complaints.
At 7:30 p.m. on a motion by Alderwoman Clark seconded by Alderwoman David the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk
Paul Lundberg
Mayor
Published once at the approximate cost of $169.77
July 15, 2020
