City of Brandon: Feb. 24
___ Briefing Meeting ___
______ Minutes ______
The Brandon City Council met in a briefing session at 5:30 p.m. on Thursday, February 11, 2021 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul J Lundberg. Others present were: City Administrator, Bryan H Read; Finance Officer, Christina Smith; Public Works Director, Rollie Hoeke; Interim Police Chief, Jamie Steffel; Park Superintendent, Devin Coughlin; and Golf Course Manager; Andrew Bauer. City Engineer, Tami Jansma was present via conference call. Absent: None.
The Council discussed items on the agenda for the upcoming February 16, 2021 regular Council meeting. No formal action was taken.
At 6:55 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer
Paul J Lundberg
Mayor
Published at the approximate cost of $9.82.
Feb 24, 2021
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on February 16, 2021 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Interim Police Chief, Jamie Steffel; Director of Human Resources, Julie Nelson; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke.
Alderwoman Clark moved Alderman Parliament seconded to approve the agenda. Motion carried.
Alderman Kull moved Alderwoman Fish seconded to approve the minutes of the January 21, 2021 special meeting; the minutes of the January 28, 2021 briefing meeting; the minutes of the February 1, 2021 regular meeting and the minutes of the February 4, 2021 special meeting. Motion carried.
Alderman Kull moved Alderman Parliament seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
605 Companies Inc, GC Improvements, 44,792.01; 605 Heating & Cooling, LLC, Repairs, 383.16; Active Network, Software, 4,200.00; Alliance, Utilities, 2,661.22; Alternative HR Development, Professional Services, 5,279.00; Ambush Apparel, Supplies, 186.00; Axon Enterprise, Inc., Equipment, 4,320.00; Billion Motors, Repairs, 103.44; Blaine’s Service, Repairs, 18.00; Border States, Supplies, 104.69; Boyce Law Firm, Professional Services, 6,247.00; Brandon Ace Hardware, Supplies, 1,155.35; Brandon Lumber Co., Inc., Supplies, 38.80; BV Chamber of Commerce, Investment Dues, 75,000.00; BV Media Group, Publications, 3,421.49; BV School District, Fuel, 3,301.26; C&R Supply, Supplies, 175.28; Canfield Business Interiors, Inc., Improvements, 23,684.50; Cardmember Services, Supplies, 2,372.06; Century Business Products, Copier Agreement, 196.41; Certified Laboratories, Supplies, 249.11; Chronogolf, Inc., Software, 2,200.00; Cintas, Mat Services, 136.41; Culligan Water Conditioning, Utilities, 97.00; Dakota Beverage, GC Resale, 106.75; Dakota Data Shred, Supplies, 59.67; Dakota Garage Door, Repairs, 335.00; Dakota Pump & Control, Inc., Repairs, 11,928.77; Dakota Supply Group, Repairs, 315.00; Dennis Supply Company, Repairs, 170.46; Division of Motor Vehicles, Supplies, 16.00; Ellis & Eastern, Fees, 1,950.00; Ferguson Waterworks, Water Meters, 104,710.00; Geotek Engineering, Improvements, 436.00; Hach Company, Supplies, 339.86; Hawkins, Inc., Chemicals, 1,316.14; I & S Group, Inc., Professional Services, 3,300.00; Innovative Office Solutions, Inc., Supplies, 1,182.18; Interstate Office Products, Supplies, 162.45; Jack’s Uniforms & Equipment, Supplies, 447.67; Lacey Rentals, Rental, 115.00; Locators & Supplies, Inc., Clothing, 589.32; Mac’s Hardware, Supplies, 718.00; Marv’s Sanitary Service, Utilities, 411.75; Med-Star Paramedic Ambulance, Inc., February Contribution, 4,166.67; Metro Construction, Improvements, 54,463.49; MidAmerican Energy, Utilities, 2,703.35; Mills & Miller, Inc., Supplies, 3,697.20; Minnehaha Community Water Corp., Utilities, 80.00; Northern Tools, Supplies, 448.00; Orkin, Professional Services, 120.00; Palisades Oil, Fuel, 3,134.20; Palisades Propane, Utilities, 2,240.38; Performance Press, Supplies, 78.03; Pfeifer’s Implement Company, Inc., Repairs, 328.52; R & L Supply, Ltd, Repairs, 264.83; SD Dept. of Revenue, Fees, 358.59; SD DENR, Fees, 100.00; SESAC Inc., License Fees, 738.00; Sioux Falls Film Solutions, LLC, Repairs, 70.00; Sioux Falls Ford, Repairs, 627.57; Sioux Falls Networks, Software, 355.00; Sioux Falls Utilities, Utilities, 96,020.95; Soukup Construction, Improvements, 417,500.79; Staples Enterprises, Inc., Fuel, 88.36; Sturdevant’s Auto, Supplies, 1,034.98; Sunshine, Supplies, 130.13; Sure Test, Professional Services, 240.00; Tony’s Catering, Supplies, 161.82; Toro NSN, Service Agreement, 155.00; Two Way Solutions, Supplies, 729.95; USA Blue Book, Supplies, 301.07; Verizon Wireless, Utilities, 1,062.83; Vogel Motors, Repairs, 100.00; Xcel Energy, Utilities, 6,808.41; Xcel Energy, Utilities, 3,178.91; First National Bank, GC Equipment Loan, 1,124.98; First National Bank, Sewer Biosolid Loan, 80,970.17; City Administration, February 4, 2021 Payroll, 3,460.54; Finance Office, February 4, 2021 Payroll, 4,218.67; Government Buildings, February 4, 2021 Payroll, 115.44; Engineer, February 4, 2021 Payroll, 3,163.31; Police, February 4, 2021 Payroll, 22,587.56; Building Inspections, February 4, 2021 Payroll, 3,380.72; Street Department, February 4, 2021 Payroll, 4,775.12; Park Department, February 4, 2021 Payroll, 4,458.71; Economic Development, February 4, 2021 Payroll, 1,056.37; Water Department, February 4, 2021 Payroll, 8,386.10; Sewer Department, February 4, 2021 Payroll, 4,113.37; Golf Course Grounds, February 4, 2021 Payroll, 1,681.59; Golf Course Lounge, February 4, 2021 Payroll, 1,212.07; Golf Course Pro Shop, February 4, 2021 Payroll, 1,469.26; Golf Course Community Room, February 4, 2021 Payroll, 645.49; 941 Payroll Taxes, February 4, 2021 Payroll, 20,138.22; Accounts Management Inc, February 4, 2021 Payroll, 75.00; SD Retirement System Supplemental, February 4, 2021 Payroll, 700.00; TASC Flex Plan, February 4, 2021 Payroll, 976.87; Direct Pay Reimbursement, February 4, 2021 Payroll, 599.45; A public hearing was held, as advertised, for the Brandon Water Treatment Plant Expansion. Ben Julson, AE2S, was present for discussion. The need for the project is to meet the growth of the community to make sure we are supplying the necessary water needed. Alternative options of softening and non-softening; expanding the existing treatment to adding RO & lime softening. Estimated project costs are $13,000,000.00 for alternative 1; $17,000,000.00 for alternative 2; $22,600,000.00 for alternative 3 and $24,500,000.00 for alternative 4. Recommendation to move forward with alternative 3, expansion with RO softening bid as an alternate. Summary of alternative 3 includes existing treatment and adding RO softening. For the SRF loan summary, estimated loan of $22,600,000.00, 30 year duration at 2.125% with the option of a 20 year duration at 2.25%. Monthly impacts on rates being $14-$18 to $26-$35 with added treatment, depending on final project costs and loan terms. No public comments were received.
ORDINANCE #621
Alderman Kull moved Alderwoman David seconded to give second reading to Ordinance #621: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD ADDING CHAPTER 7-3-10 ILLEGAL DUMPING & LITTERING TO THE BRANDON CITY CODE. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
SALARY REVIEW AND ADJUSTMENT
The Golf Course Committee report was heard. Alderman Parliament moved Alderwoman Clark seconded to approve the annual salary adjustment for Andrew Bauer, to step 35-6 on the wage scale, $25.51 per hour, effective March 4, 2021. Motion carried.
SPLITROCK CREEK BANK STABILIZATION PAY APP
Alderman Parliament moved Alderman Jorgenson seconded to approve pay application #1 to 605 Companies, Inc. in the amount of $44,792.01 for the Splitrock Creek bank stabilization project. Motion carried.
GOLF COURSE SUMMER STAFF
Alderman Kull moved Alderman Parliament seconded to approve the following 2021 summer staff for the Golf Course. Motion carried.
Pro-Shop:
Riley Duncanson, $11.00 per hour; Sheila Keyman, $10.80 per hour; Karen Christian, $9.75 per hour; Mike Immeker, $9.75 per hour; Deb Stuart, $9.45 per hour; Zach Ibberson, $9.45 per hour
Marshall/Hill Ride:
Jeff Keyman, $10.05 per hour; Ron Anderson, $9.45 per hour; Doug Niklason, $9.45 per hour; Ken Klein, $9.45 per hour; James Uecker, $9.45 per hour
Cart Attendant: Devan Jellis, $9.45 per hour
Bartender/Lounge/Community Room/Beverage Cart:
Bobbie Altman, $10.15 per hour; Mary Langner, $12.50 per hour; Courtney Bruget, $8.85 per hour; Dennis Clark, $8.25 per hour; Jenny Christian, $8.25 per hour; Carla Bamsey, $7.95 per hour; Lucas Schobert, $7.95 per hour; Nettie Roemen, $7.95 per hour; Jenny Jorgenson, $7.95 per hour; Chloe Hauge, $7.95 per hour
Community Room – Bussers/Dishwashers:
John Pica, $9.45 per hour; Brody Smith, $9.45 per hour; Mary Kolbeck, $9.45 per hour; Nicole Andrews, $9.45 per hour
Maintenance:
Ivan Card, $11.85 per hour; Nate Peterson, $12.15 per hour; Ben Hoffman, $11.55 per hour; Gary Schweitzer, $11.25 per hour; Jeff Tabbert, $11.25 per hour; Jacob Eilers, $10.95 per hour; Larry Beesley, $10.95 per hour; Camden Smith, $10.95 per hour; Guy Faber, $10.95 per hour; Taylor Fjerestad, $10.95 per hour
GPS LEASE & ADVERTISEMENT
Alderman Parliament moved Alderman Jorgenson seconded to approve the proposal, as presented, for the GPS advertisement packages. Motion carried.
SKI DOO EVENT AT MCHARDY PARK
The Parks & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman Clark seconded to approve the Ski-Doo event to be held at McHardy Park on April 9 & 10, 2021, as presented. Motion carried.
POLICE CHIEF SEARCH
The Public Safety Committee report was heard. Alderwoman Clark moved Alderman Kull seconded to approve the recruitment process for a Chief of Police, as presented by Administration. Motion carried.
INTERIM CHIEF OF POLICE SALARY ADJUSTMENT
Alderwoman Clark moved Alderwoman David seconded to approve the salary adjustment for Jamie Steffel, Interim Chief of Police, to step 70-3 on the wage scale, $40.69 per hour, effective February 17, 2021. Motion carried.
DEVELOPMENT FEES PROPOSAL FROM AE2S
The Administration Committee report was heard. Alderman Jorgenson moved Alderwoman Fish seconded to approve the proposal from AE2S for a development fees study, in the amount of $49,630.00. Motion carried.
VOLUNTEER LIST – CERT TEAM
Alderwoman Fish moved Alderwoman Clark seconded to approve the following CERT volunteer list for insurance and work compensation. Roster includes Steve Doppenberg, Mary Lou Lacey, Colleen Lunstra, Ryan Green, Robert Dykstra and Justin Pfifer Motion carried.
WAGE STUDY
Discussion held on the wage study, which was presented by Staff. Would be an increase of $93,000.00, of which $70,000.00 is for police wages. Alderwoman Clark moved Alderwoman David seconded to approve the wage study analysis as presented and directed staff to present a resolution at the next meeting. A roll call vote showed Clark, David, Kull, Parliament aye; Fish, Jorgenson nay. Motion carried.
CORE AREA PHASE 2A DESIGN PROPOSAL FROM HDR
The Streets Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve the design proposal from HDR Engineering for the Core Area Phase 2A project, as presented, in the amount of $288,580.00. Motion carried.
CORE AREA PHASE 2A PROPOSAL FROM GEOTEK
Alderman Kull moved Alderwoman Clark seconded to approve the proposal from GeoTek for the Core Area Phase 2A project, as presented, for an amount not to exceed $4,500.00. Motion carried.
2021 CURB & SIDEWALK BID
Alderman Jorgenson moved Alderwoman David seconded to approve the bid from Big Al’s Contracting, Inc. for the 2021 curb and sidewalk project, in the amount of $162,919.62. Motion carried.
Company, Bid Amount;
Big Al’s Contracting, Inc., $162,919.61;
D&K Construction, $179,854.75;
Black-Top Paving, $225,922.50;
CORE AREA PHASE 1 PAY APPLICATION
Alderwoman Clark moved Alderman Jorgenson seconded to approve pay application #10 to Soukup Construction for the Core Area Phase 1 project, in the amount of $417,500.79. Motion carried.
RUSHMORE AREA PHASE 1 CONSTRUCTION ADMIN PROPOSAL
Alderman Kull moved Alderwoman Clark seconded to approve the admin proposal from DGR Engineering for the Rushmore Area Phase 1 project, in the amount of $363,150.00. Motion carried.
WATER METER REPLACEMENT PROJECT CHANGE ORDER
The Water & Sewer Committee report was heard. Alderman Kull moved Alderman Jorgenson seconded to approve change order #1 to Ferguson Waterworks for the water meter replacement project, in the amount of $275.00. Motion carried.
WELL #8 CHANGE ORDER
Alderwoman David moved Alderwoman Clark seconded to approve change order #2 to Metro Construction for the well #8 project, in the amount of ($2,244.05). Motion carried.
WELL #8 PAY APP & FINAL
Alderman Parliament moved Alderman Jorgenson seconded to approve pay application #7 and final to Metro Construction for the well #8 project, in the amount of $54,463.49. Motion carried.
At 6:32 p.m. Alderwoman Fish moved Alderwoman Clark seconded to go into executive session to discuss a contract negotiation, per SDCL 1-25-2.4. Motion carried. At 7:21 p.m. Mayor Lundberg declared the executive session ended.
At 7:22 p.m. on a motion by Alderwoman Fish seconded by Alderwoman Clark the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk Paul Lundberg
Mayor
Published at the approximate cost of $129.55.
Feb 24, 2021
______ ORDINANCE #621 ______
AN ORDINANCE OF THE CITY OF BRANDON, SD ADDING CHAPTER 7-3-10 ILLEGAL DUMPING & LITTERING TO THE BRANDON CITY CODE
BE IT ORDAINED by the City Council of Brandon, South Dakota, that Chapter 7-3-10 Illegal Dumping & Littering is hereby adopted.
7-3-10 Illegal Dumping & Littering:
A. No person shall deposit, discard, abandon, or otherwise place any filth, filthy waters or material, garbage or other nauseous or offensive substance, offal, ashes, dead animals, excremental or other substance, including liquids, which is unhealthy, or which by decomposition may become offensive or unhealthy on any public grounds. The City’s Public Works Department is exempt from this prohibition as it relates to its use of ash and/or manure used as fertilizer.
B. No person shall dispose of any items at any City disposal site which have not been authorized by the City Council.
C. No person shall throw, drop, cast, abandon, or deposit upon any street, alley, sidewalk or any yard or premises, whether public or private, any cans, paper, trash, paper containers, rubbish, bottles or any other form of litter or waste matter.
D. No person shall dispose of any item in a trash bin or dumpster of a person or entity from whom such person does not have authorization to use in such manner.
E. The owner, employee, or occupant of any store or other place of business situated within the City shall exercise reasonable diligence at all times to keep their premises clean of wastepaper, wrapping paper, paper napkins, cartons, package containers, and other used or waste materials thrown or left on said premises by any person and shall also take reasonable measures to prevent same from drifting or blowing onto adjoining premises.
F. Any person violating any portion of this ordinance shall be subject to a fine in the amount set by the City Council through a Resolution. In addition to such fine, any person violating any portion of this ordinance shall also be responsible for the cost of clean-up and/or decontamination for the improper dumping or littering.
Legislative History:
Ordinance No. 621, 3/17/21
Adopted this 16th day of February, 2021.
Paul J. Lundberg
Mayor
ATTEST:
Christina Smith
Municipal Finance Officer
(SEAL)
First Reading: February 1, 2021
Second Reading & Adoption: February 16, 2021
Published: February 24, 2021
Effective Date: March 17, 2021
Published at the approximate cost of $24.87.
Feb 24, 2021
____ Special Meeting ____
_________ Minutes _________
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, February 18, 2021 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull and Jack Parliament. Others present were: City Administrator, Bryan H Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke and Golf Course Manager, Andrew Bauer. Absent: None.
CAPITAL IMPROVEMENT PLAN
A work session was held on the Capital Improvement Plan. Project decisions were discussed. Decisions on projects for the construction years of 2023 and 2024 were needed. The consensus of the council was to move forward with another phase of the Rushmore Area in 2023 and another phase of the Core Area in 2024.
Fund Balance decisions were discussed. Discussion was held on which projects to use fund balance for to draw the balance down to around $3.5 million. The consensus of the council was to use fund balance for the following projects:
Big Sioux Drainage – estimated cost at $1,000,000.
Phase of Rushmore – use around $1,000,000 to decrease the borrowing of a phase.
Phase of Core – use around $1,000,000 to decrease the borrowing of a phase.
Staff will adjust the CIP to reflect this consensus and present at a future meeting for formal action.
At 6:18 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer
Barb Fish
President
Published at the approximate cost of $16.27.
Feb 24, 2021
__________ Notice __________
NOTICE OF MEETING OF LOCAL EQUALIZATION BOARD
NOTICE IS HEREBY GIVEN that the governing body, sitting as a Review Board of Equalization for the City of Brandon, Minnehaha County, South Dakota, will meet at 6:00 p.m. at the Brandon City Council Chambers at 308 S Main Avenue, on Tuesday, March 16, 2021 for the purpose of reviewing and correcting the assessment of the City of Brandon for the year 2021.
All persons considering themselves aggrieved by said assessment, are required to notify the Municipal Finance Officer of the City of Brandon in writing no later than 5:00 pm, Thursday, March 11, 2021 of their intentions to appeal their assessment.
Christina Smith
Finance Officer
City of Brandon
Published: February 24th, March 3rd and March 10th
Published three times at the approximate cost of $25.80
Feb. 24, Mar. 3 & 10 , 2021
_________ Minutes _________
PLANNING & ZONING COMMISSION
The Brandon Planning & Zoning Commission met in regular session at 6:30 p.m. on February 4, 2021 at the Brandon City Council Chambers.
Roll call was taken. Members present were Commissioners Brian Heidbrink, Brookes Noem, Chuck Parsons, Rob Schoeneman and Alica Thiele. Also present were Alderman Tim Jorgenson, Building Official Paul Clarke and City Engineer Tami Jansma. Absent were Commissioner Jim Starzl, City Administrator Bryan Read and Mayor Paul Lundberg.
Commissioner Heidbrink moved Commissioner Parsons seconded to approve the agenda. Motion carried.
Commissioner Thiele moved Commissioner Heidbrink seconded to approve the minutes of the January 21, 2021 regular meeting. Motion carried.
A Home Occupation Permit Application was presented for 416 W. Emerald Circle. Applicants Scott & Carmen Giles were present. Scott & Carmen want to operate a commercial kitchen out of the detached accessory structure on their property to make ice cream, and use more than the 200 square feet allowed by City Ordinance. Discussion held on only using the 200 square feet and placing the 20’ X 30’ freezer inside as well. Commissioner Parsons moved Commissioner Schoeneman seconded to approve the Home Occupation Permit with the conditions that only 200 square feet be used for production and that the 20’ X 30’ freezer be stored inside the detached garage. Motion carried.
A Home Occupation Permit Application was presented for 901 E. Pine Street. Applicant Kendra Westhoff was present. Kendra is requesting to operate a home daycare. Commissioner Heidbrink moved Commissioner Parsons seconded to approve the application as presented. Motion carried.
A Home Occupation Permit Application was presented for 2613 E. Augusta Street. Applicant Sarah Darling was present. Sarah is requesting to operate a business of personalizing items such as water bottles, ornaments, etc. from her home. Commissioner Parsons moved Commissioner Noem seconded to approve the application as presented. Motion carried.
A Conditional Use Application was presented for 313 S. 1st Avenue. Applicant Gene Murphy, 915 N. Dakota Avenue, Sioux Falls was present. Gene is requesting a conditional use for rear yard parking on this property, as required by City Ordinance. Troy Zimmerman, 317 S. 1st Avenue was present. Troy lives to the south and questioned what type of roofing will be used on the new garage addition. Gene confirmed they would be using asphalt shingles. Commissioner Heidbrink moved Commissioner Parsons seconded to approve the application as presented. Motion carried.
Discussion held on the hard surfacing amendment to Chapter 15-22-2. Staff will schedule a public hearing for March 4, 2021 with the changes as presented.
Discussion held on the Heavy Industrial District as it relates to the distance a quarry must be located from a residential or commercial district, Chapter 15-11-3. Staff will schedule a public hearing for March 4, 2021 with the changes as presented.
Discussion held on the Institutional District as it relates to the maximum building height, Chapter 15-12-10. Staff will schedule a public hearing for March 4, 2021 with the changes as presented.
Discussion held on private street setbacks, Chapters 15-4-11, 15-5-11, 15-6-11, 15-9-10,
15-10-10, 15-11-10 and 15-22-2. Staff will schedule a public hearing for March 4, 2021 with the changes as presented.
Discussion held on Neighborhood Utility Facilities vs. Public Utility Facilities, Chapters 15-4-3, 15-5-3, 15-6-3, 15-7-3, 15-8-2, 15-8-3, 15-9-2, 15-9-3 and 15-22-2. Allow structures over 600 square feet by conditional use. Staff will schedule a public hearing for March 4, 2021 with the changes as presented. Staff will schedule a public hearing for March 4, 2021 with the changes as presented.
Building permits for January were presented: #20210001 - #20210013. No action required.
At 7:08 p.m., having no further business, Commissioner Parsons moved Commissioner Noem seconded to adjourn the Planning & Zoning Commission meeting. Motion carried.
Respectfully Submitted,
Melissa Labahn
Recording Clerk
Tami Jansma
City Engineer
Published at the approximate cost of $40.83
Feb. 24 , 2021
