City of Brandon: Feb. 10
The Brandon City Council met in regular session at 6:00 p.m. on February 1, 2021 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Director of Human Resources, Julie Nelson; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke.
Alderwoman Clark moved Alderman Parliament seconded to approve the agenda. Motion carried.
Alderwoman Fish moved Alderman Kull seconded to approve the minutes of the January 14, 2021 briefing meeting; the minutes of the January 18, 2021 special meeting and the minutes of the January 18, 2021 regular meeting. Motion carried.
Alderman Kull moved Alderman Parliament seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
AFLAC, January Premium, 1,274.25; Axon Enterprise, Inc., Equipment, 772.75; Beal Distributing, GC Resale, 204.45; Beck & Hofer Construction, Improvements, 183,276.32; Border States, Repairs, 128.25; Boyce Law Firm, Professional Services, 3,634.00; City of Lennox, Equipment, 830.80; Clark Engineering, Improvements, 20,283.76; Constant Rock Art, Supplies, 108.00; Corson Village Sanitary District, January Refund, 1,091.68; Dakota Beverage, GC Resale, 121.30; Dakota Riggers, Supplies, 210.00; Delta Dental, February Premium, 2,993.30; DGR Engineering, Professional Services, 44,354.75; DirecTV, Utilities, 39.70; Fastenal, Supplies, 115.71; Ferguson Waterworks, Supplies, 7,227.18; Fleetpride, Supplies, 173.03; Govoffice, LLC, Software, 1,320.00; Grainger, Supplies, 148.44; Hach Company, Supplies, 851.41; Hawkins, Inc., Chemicals, 4,213.84; IAPMO, Registration Fees, 160.00; Jack’s Uniforms & Equipment, Clothing, 575.18; Jeremy Lehman, Reimbursement, 48.97; Johnson Brothers of SD, GC Resale, 218.55; Lamb Motor Company, Vehicle, 37,952.00; Locators & Supplies, Inc., Clothing, 282.80; Med-Star Ambulance, January Contribution, 4,166.67; Midstates, Inc., Clothing, 49.98; Minnehaha Economic Development Assoc., Dues, 28,000.00; Mizuno, GC Resale, 153.30; Modern Woodmen of America, February Premium, 1,699.03; Overhead Door, Repairs, 1,377.55; Pfeifer Implement, Repairs, 532.84; Rural Office of Community Services, Transit, 13,490.00; SD Dept. of Health, Professional Services, 691.00; SD Dept. of Transportation, Professional Services, 514.01; SD One Call, Fees, 108.71; Sioux Empire Wedding Network, Fees, 299.00; Sioux Falls Ford, Repairs, 276.76; Sioux Valley Energy, Utilities, 32,554.31; Staples, Supplies, 425.12; Streicher’s, Supplies, 661.68; United Laboratories Inc., Supplies, 330.07; Verizon, Utilities, 486.31; Wellmark BC/BS, February Premium, 61,068.92; Zach Hagstrom, Reimbursement, 72.38; City Administration, January 21, 2021 Payroll, 3,460.54; Finance Office, January 21, 2021 Payroll, 4,258.92; Government Buildings, January 21, 2021 Payroll, 115.44; Engineer, January 21, 2021 Payroll, 3,030.73; Police, January 21, 2021 Payroll, 23,271.50; Building Inspections, January 21, 2021 Payroll, 3,367.22; Street Department, January 21, 2021 Payroll, 4,425.15; Park Department, January 21, 2021 Payroll, 4,206.00; Economic Development, January 21, 2021 Payroll, 732.13; Water Department, January 21, 2021 Payroll, 9,044.19; Sewer Department, January 21, 2021 Payroll, 3,259.12; Golf Course Grounds, January 21, 2021 Payroll, 1,681.59; Golf Course Lounge, January 21, 2021 Payroll, 1,002.57; Golf Course Pro Shop, January 21, 2021 Payroll, 1,451.82; Golf Course Community Room, January 21, 2021 Payroll, 638.95; 941 Payroll Taxes, January 21, 2021 Payroll, 19,720.62; Accounts Management Inc, January 21, 2021 Payroll, 75.00; SD Retirement System Supplemental, January 21, 2021 Payroll, 700.00; TASC Flex Plan, January 21, 2021 Payroll, 976.87; SD Retirement, January 21, 2021 Payroll, 23,628.70; Direct Pay Reimbursement, January 21, 2021 Payroll, 1,935.08;
Alderman Jorgenson moved Alderwoman Fish seconded to approve the consent calendar which contained the following items: a plat of Lot 6 Block 7 Stone Ridge Estates; a plat of Lot 2 Block 1 Howey Addition and a plat of Lot 2A Block 2 The Original City of Brandon. Motion carried.
TJ Cameron, 2821 E. Daybreak Circle, was present to express his concerns with how his tax dollars are being handled and allocated. TJ was concerned with the resignation of Brandon’s Chief of Police, employee compensation and quality of facilities.
Brandon Valley Superintendent Jarod Larson was present to discuss their project of “One Book. One District.”
PROCLAMATION #2021-01
Mayor Paul Lundberg read Proclamation #2021-01, declaring February 11, 2021 as “The Lynx Way Coffee Bean Day.”
PROCLAMATION #2021-01
Whereas it is the responsibility of all to promote a positive learning environment to prepare our children to be productive citizens; and
WHEREAS, connectedness and cooperation amongst members of our community is vital; and
WHEREAS, the power of a smile, kindness, and positive energy have the ability to impact the world in which we live, and
WHEREAS, together, we lift one another through intentional acts and generate emotional well-being through education, involvement, and community service; and
WHEREAS, the City of Brandon recognizes the value and effort of the students, staff, families, and patrons of the Brandon Valley School District and the Brandon Community Foundation and their intentional efforts to transform our community environment in a positive way and build a brighter future; then
THEREFORE, be it resolved that I, Paul J. Lundberg, Mayor of the City of Brandon, do hereby proclaim February 11, 2021 as
The Lynx Way Coffee Bean Day
in the City of Brandon, South Dakota.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great seal of the City to be affixed this 1st day of February in the year of two thousand and twenty-one.
Paul J. Lundberg, Mayor
City of Brandon
BV HOCKEY ASSOCIATION ONE DAY ALCOHOLIC BEVERAGE LICENSE
A public hearing was held, as advertised, to consider a one day alcoholic beverage license for the Brandon Valley Hockey Association on June 20, 2021 at McHardy Park. Denise Poncelet and Sarah Rasmussen, BV Hockey Association, were present for discussion. Alderman Parliament moved Alderman Jorgenson seconded to approve the request as presented. A roll call vote showed Jorgenson, Kull, Parliament aye; Clark, David, Fish nay. Mayor Lundberg aye. Motion carried.
TRANSFER OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE
Alderwoman Clark moved Alderman Jorgenson seconded to approve the transfer of a retail on-off sale malt beverage and SD farm wine license from Happy Jacks at 1201 E. Teakwood Street to Dakota Star Casino #2 at 1322 E. Cedar Street. Motion carried.
TRANSFER OF RETAIL ON-OFF SALE WINE & CIDER LICENSE
Alderwoman Clark moved Alderman Kull seconded to approve the transfer of a retail on-off sale wine and cider license from Happy Jacks at 1201 E. Teakwood Street to Dakota Star Casino #2 at 1322 E. Cedar Street. Motion carried.
SALARY REVIEW AND ADJUSTMENT
The Golf Course Committee report was heard. Alderwoman Fish moved Alderwoman Clark seconded to approve the annual salary adjustment for Kelly Eilers, to step 43-8 on the wage scale, $29.62 per hour, effective February 18, 2021. Motion carried.
GOLF COURSE BANK STABILIZATION PROJECT
Alderwoman Fish moved Alderman Parliament seconded to approve moving forward with the golf course bank stabilization project as presented, with or without FEMA funding. A roll call vote showed Fish, Jorgenson, Kull, Parliament aye; Clark, David nay. Motion carried.
POOL IMPROVEMENTS CHANGE ORDER
The Parks & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman David seconded to approve change order #3 to Beck & Hofer Construction for the pool improvements project in the amount of $2,470.92. Motion carried.
POOL IMPROVEMENTS PAY APPLICATION
Alderwoman Fish moved Alderman Kull seconded to approve pay applications #6 & #7 to Beck & Hofer for the pool improvements project in the amounts of $126,559.98 and $56,716.34, respectively. Motion carried.
HIRE BARB SPERLICH
Alderwoman Fish moved Alderwoman David seconded to approve the hiring of Barb Sperlich, Summer Rec Director, at $13.00 per hour with $400.00 manager bonus, effective February 2, 2021. Motion carried.
HOCKEY ASSOCIATION
Alderman Parliament moved Alderman Jorgenson seconded to approve the request from the Brandon Valley Hockey Association to use McHardy Park on June 20, 2021 for a pork cook off contest, food, music, bouncy houses, and games, as presented. Motion carried.
ASPEN PARK ROAD ESTIMATE
Tami Jansma, City Engineer, gave an update on the Aspen Park Road cost estimate. Alderwoman Fish moved Alderman Kull seconded to move forward with the Aspen Park Road project at a cost of $1,011,500.00, as presented. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament nay. Motion failed.
Alderman Jorgenson moved Alderwoman Fish seconded to bid the gravel roadway and sanitary sewer projects as discussed, and direct staff to get estimates to patch & chip seal the existing roadway. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
ORDINANCE #621
The Public Safety Committee report was heard. Alderwoman Clark moved Alderman Jorgenson seconded to give first reading to Ordinance #621: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD ADDING CHAPTER 7-3-10 ILLEGAL DUMPING & LITTERING TO THE BRANDON CITY CODE. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESIGNATION OF POLICE CHIEF
Alderman Kull moved Alderman Jorgenson seconded to accept the resignation of Police Chief Joe Weir, and to make it effective immediately. A roll call vote showed Fish, Jorgenson, Kull, Parliament aye; Clark, David nay. Motion carried.
Alderwoman Clark moved Alderman Kull seconded to appoint Lieutenant Jamie Steffel as interim Police Chief. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
CITY HALL PROPOSAL FROM ISG
The Administration Committee report was heard. A proposal was received from ISG for architectural services for the existing City Hall at a cost of $30,000.00. It was the consensus of the Council to not proceed with the study at this time. No further action taken.
EMPLOYEE WAGE/PAY SCALE DISCUSSION
Bryan Read, City Administrator, discussed wanting direction from the City Council on how to proceed with the employee wage/pay scale. It was the consensus of the Council to go with Option #2 that was presented at a prior meeting, and present a chart showing where all employees would fall on that proposed pay scale.
WATER TOWER LOAN AMENDMENT
Alderwoman Clark moved Alderwoman David seconded to approve the first amendment to the revenue obligation loan agreement for the water tower project, as presented. Motion carried.
SECOG AMENDMENT #1
Alderman Parliament moved Alderwoman Clark seconded to approve amendment #1 with South Eastern Council of Governments (SECOG) for the CY 2021 Unified Planning Work Program, as presented. Motion carried.
RUSHMORE AREA PHASE I SIDEWALK AGREEMENTS
The Streets Committee report was heard. Alderman Kull moved Alderman Jorgenson seconded to approve the sidewalk easements for 1505 & 1509 E. Sylvan Circle, as part of the Rushmore Area Reconstruction Project, as presented and authorized Tami Jansma to proceed. Motion carried.
RUSHMORE AREA PHASE I BID
Alderman Jorgenson moved Alderwoman Clark seconded to approve the bid from Asphalt Surfacing Co. (ASCO) for the Rushmore Area Reconstruction Phase I in the amount of $4,306,136.36, as presented. Motion carried.
Company, Bid Amount;
Asphalt Surfacing Co., $4,306,136.36;
H&W Contracting, $4,561,882.44;
Hulstein Excavating, $4,697,985.25;
Metro Construction, $4,835,159.67;
First Rate Excavate, $5,178,774.00;
SLURRY SEAL ADVERTISEMENT FOR BIDS
Alderman Kull moved Alderwoman David seconded to authorize staff to advertise for bids for the annual slurry seal project, as presented. Motion carried.
2021 PICKUP BID
The Water & Sewer Committee report was heard. Alderman Parliament moved Alderwoman Clark seconded to approve the purchase of a 2021 pickup from Lamb Motors, based on the state bid, at an approximate cost of $35,000.00. Motion carried.
2021 CHEMICAL BIDS
Alderman Parliament moved Alderman Kull seconded to approve the Chemical Bids to Hawkins Chemical and DPC as shown below. Motion carried.
WATER TREATMENT PLANT FACILITY PLAN UPDATE
Alderman Kull moved Alderwoman David seconded to approve the notice of public hearing for the February 16, 2021 Water Treatment Plant public hearing, as presented. Motion carried.
At 7:41 p.m. Alderwoman Clark moved Alderwoman Fish seconded to go into executive session to discuss potential litigation, per SDCL 1-25-2.3. Motion carried. At 7:58 p.m. Mayor Lundberg declared the executive session ended.
At 7:58 p.m. on a motion by Alderwoman Clark seconded by Alderman Jorgenson the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk
Paul Lundberg
Mayor
Published at the approximate cost of $182.65.
_________ Minutes _________
PLANNING & ZONING COMMISSION
The Brandon Planning & Zoning Commission met in regular session at 6:30 p.m. on January 7, 2021 at the Brandon City Council Chambers.
Roll call was taken. Members present were Commissioners Brian Heidbrink, Brookes Noem, Chuck Parsons, Jim Starzl and Alica Thiele. Also present were Alderman Tim Jorgenson, Building Official Paul Clarke and City Engineer Tami Jansma. Absent were Commissioner Rob Schoeneman, City Administrator Bryan Read and Mayor Paul Lundberg.
Commissioner Parsons moved Commissioner Heidbrink seconded to approve the agenda. Motion carried.
Commissioner Noem moved Commissioner Heidbrink seconded to approve the consent calendar which contained the following: a plat of Aspen Harbos Addition Lot 22 Block 2; a plat of Aspen Harbor Addition Lot 6 Block 1; a plat of Sunrise Estates Addition Lot 13 Block 14; a plat of Twin Rivers Crossing Addition Lots 6, 7, 10 & 11 Block 2 & Lot 4 Block 3 and a plat of Tract 7 Erickson Tracts. Motion carried.
Commissioner Thiele moved Commissioner Starzl seconded to approve the minutes of the November 19, 2020 regular meeting. Motion carried.
Discussion held on hard surfacing requirements – impervious surfaces and permeable pavement.
Patrick Andrews, SECOG, was present for discussion. Will present a revised draft at the next Planning & Zoning Commission meeting.
Discussion held on Heavy Industrial Districts – currently allow a quarry by Conditional Use and states that it “shall be located at least 1,000 feet from commercial or residential lots.” It was the consensus of the Commission membrs to remove the requirement of being 1,000 feet from commercial or residential lots. Will present a draft at the next Planning & Zoning Commission meeting.
Discussion held on Industrial Districts – currently allow for a maximum building height of 75’. The soccer association would like to build a facility that is 90’ tall in Aspen Park. It was the consensus of the Commission members to cover taller structures with a Conditional Use. Will present a draft at a future Planning & Zoning Commission meeting.
Discussion held on Neighborhood vs Public Utility Facilities. Neighborhood utility facilities can not exceed 200 square feet in size and can be located in R-1, R-2, R-3, R-4 and IN districts. Public utility facilities can exceed 200 square feet and can be located in CB, GB, LI, HI and IN districts. Discussion held on increasing the size of these facilities.
Building permits for November were presented: #20200469 - #20200486. No action required.
Building permits for December were presented: #20200487 - #20200506. No action required.
2020 year end building permits were presented. No action required.
At 7:31 p.m., having no further business, Commissioner Heidbrink moved Commissioner Thiele seconded to adjourn the Planning & Zoning Commission meeting. Motion carried.
Respectfully Submitted,
Melissa Labahn
Recording Clerk
Tami Jansma
City Engineer
Published at the approximate cost of $30.09
Feb 10, 2021
_________ Minutes _________
The Brandon City Council met in a briefing session at 5:30 p.m. on Thursday, January 28, 2021 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull and Jack Parliament. Mayor Paul J Lundberg was present via conference call. Others present were: City Administrator, Bryan H Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke; Police Chief, Joe Weir; Park Superintendent, Devin Coughlin; and Golf Course Manager; Andrew Bauer. Absent: None.
The Council discussed items on the agenda for the upcoming February 1, 2021 regular Council meeting. No formal action was taken.
At 6:34 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer
Paul J Lundberg
Mayor
Published at the approximate cost of $9.52
Feb 10, 2021
____ Special Meeting ____
_________ Minutes _________
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, February 4, 2021 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, Jack Parliament and Paul J Lundberg. Others present were: City Administrator, Bryan H Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke and Golf Course Manager, Andrew Bauer. Absent: Dave Kull.
CAPITAL IMPROVEMENT PLAN
A work session was held on the Capital Improvement Plan. General Fund budget projections, sales tax ratio, debt capacity and fund balance were discussed. What was presented was projections only and subject to change.
No formal action was taken.
At 6:26 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer
Paul J Lundberg
Mayor
Published at the approximate cost of $10.13.
Feb 10, 2021
_________ Minutes _________
PLANNING & ZONING COMMISSION
The Brandon Planning & Zoning Commission met in regular session at 6:30 p.m. on January 21, 2021 at the Brandon City Council Chambers.
Roll call was taken. Members present were Commissioners Brian Heidbrink, Brookes Noem, Chuck Parsons, Rob Schoeneman, Jim Starzl and Alica Thiele. Also present were Alderman Tim Jorgenson, Building Official Paul Clarke and City Engineer Tami Jansma. Absent were City Administrator Bryan Read and Mayor Paul Lundberg.
Commissioner Parsons moved Commissioner Heidbrink seconded to approve the agenda as amended, to remove all items from the consent calendar for discussion. Motion carried.
Commissioner Heidbrink moved Commissioner Noem seconded to approve the plat of The Original City of Brandon Lot 2A Block 2 as presented. Motion carried.
Commissioner Heidbrink moved Commissioner Starzl seconded to approve the plat of Howey Addition Lot 2 Block 1 as presented. Motion carried.
Commissioner Heidbrink moved Commissioner Parsons seconded to approve the plat of Stone Ridge Estates Addition Lot 6 Block 7. Motion carried.
Commissioner Thiele moved Commissioner Starzl seconded to approve the minutes of the January 7, 2021 regular meeting. Motion carried.
A Conditional Use Application was presented for 1322 E. Cedar Street. Applicant Steve Sample, M.G. Oil Company, was present for discussion. City Ordinance requires a Conditional Use for an on-sale alcoholic beverage establishment in a General Business zoning district. Commissioner Parsons moved Commissioner Heidbrink seconded to approve the Conditional Use Application as presented. Motion carried.
Discussion held on the minimum lot width in the R-1, Low Density Residential Districts. Minimum lot width is currently 80’. Concerns in the core area with meeting the 80’ requirement. Discussion held on re-zoning the core area to R-2, Medium Density Residential, which has a minimum lot width of 50’. Staff will present further information at a future meeting.
Discussion held on private roads and platting to the center of them. Concerns with where to measure the front yard setback from. It was the consensus of the Commission to measure the front yard setback 15’ from back of the sidewalk easement. A draft ordinance will be presented at a future meeting.
At 7:27 p.m., having no further business, Commissioner Parsons moved Commissioner Thiele seconded to adjourn the Planning & Zoning Commission meeting. Motion carried.
Respectfully Submitted,
Melissa Labahn
Recording Clerk
Tami Jansma
City Engineer
Published at the approximate cost of $26.71.
Feb 10, 2021
____ Notice to Bidders ____
The City of Sioux Falls, SD, requests formal bids for Surface Treatment Program - Slurry Seal for Sioux Falls and Surrounding Communities, SD.
Sealed bids shall be received at the Customer Service Counter, Ground Floor, City Hall, 224 W. 9th St., P.O. Box 7402, Sioux Falls, SD 57117-7402, not later than 2 p.m., 2/25/2021. Bids shall be publicly opened and read via Webex at 2:15 p.m. You may join the bid opening virtually by utilizing information and links at siouxfalls.org/purchasing.
Specifications and bid forms that must be used are available online at eplans.siouxfalls.org. Cite Bid Request No. 21-1033.
The City of Sioux Falls reserves the right to reject any or all bids, waive technicalities, and make award(s) as deemed to be in the best interest of Sioux Falls, SD.
Published twice at the approximate cost of $16.58.
Feb 10 & 17, 2021
