City of Brandon
___ Briefing Meeting ___
______ Minutes ______
The Brandon City Council met in a briefing session at 5:30 p.m. on Thursday, October 1, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke; Police Chief, Joe Weir; Fire Chief, Robert Dykstra and Golf Course Manager; Andrew Bauer. Absent: None.
The Council discussed items on the agenda for the upcoming October 5, 2020 regular Council meeting. No formal action was taken.
At 6:21 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer Paul Lundberg
Mayor
Published once at the total approximate cost of $9.21.
October 14, 2020
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on October 5, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull and Jack Parliament. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma, Police Chief, Joe Weir; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke. Absent: Mayor Paul Lundberg.
Council President Barb Fish chaired the meeting.
Alderwoman Clark moved Alderman Parliament seconded to approve the agenda. Motion carried.
Alderman Kull moved Alderwoman Clark seconded to approve the minutes of the September 17, 2020 briefing meeting; the minutes of the September 21, 2020 regular meeting and the minutes of the September 24, 2020 work session meeting. Motion carried.
Alderman Parliament moved Alderman Jorgenson seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
605 Heating & Cooling, LLC, Repairs, 304.59; A-1 Septic Tank, Professional Services, 150.00; AE2S, Professional Services, 14,785.00; Argus Leader Media, Subscription, 28.50; Baycom, Supplies, 254.00; Beal Distributing, GC Resale, 1,157.00; BladeRunners, Repairs, 145.00; Brock White Co., LLC, Repairs, 4,458.00; Clark Engineering, Professional Services, 13,413.01; Commercial Interior Décor, Inc., Repairs, 9,333.33; Core & Main LP, Repairs, 571.60; Corson Village Sanitary District, September Refund, 1,004.69; Dakota Beverage, GC Resale, 1,070.60; Dakota Pump, Inc., Repairs, 413.22; Delta Dental, October Premiums, 2,993.30; Fastenal, Supplies, 30.30; Ferguson Waterworks, Software, 1,864.00; Fox Food Service Repair, LLC, Repairs, 355.58; Fox Printing & Graphics, Supplies, 124.88; Geotek Engineering & Testing Services, Professional Services, 1,570.00; Hawkins, Repairs, 99.56; Heartland Paper Company, Supplies, 80.00; Inter-Lakes Community Action, Transit, 9,025.73; Interstate Power Systems, Supplies, 166.84; Jack’s Uniforms & Equipment, Supplies, 105.89; Jensen Electric, Repairs, 503.74; Johnson Bros. of SD, GC Resale, 783.64; Julie Reinke, Improvements, 177.28; KB Sprinklers, Improvements, 893.72; Meyer Laboratory, Inc., Supplies, 375.97; Mike Erickson, Repairs, 227.50; Miller & Sons Golf Cars, Rental, 400.00; Minnehaha Community Water Corp, Utility, 96.00; Mobile Electronic Service, Inc., Police Equipment, 4,333.91; Modern Woodmen, October Premiums, 1,742.08; Myrl & Roy’s Paving, In., Repairs, 6,832.28; Nordstrom’s Automotive, Repairs, 225.00; Palisades Oil Co., Fuel, 982.98; Pitney Bowes, Supplies, 80.74; PrairieSons, Inc., Professional Services, 337.50; R & L Supplies, Repairs, 976.39; Republic National Distributing, GC Resale, 890.42; SD Dept. of Health, Professional Services, 852.00; SD Unemployment Insurance Division, 3rd Quarter 2020, 619.05; Sioux Falls Humane Society, Professional Services, 639.28; Sioux Valley Energy, Utilities, 37,555.57; Staples, Supplies, 412.80; Staples Enterprises, Inc., Fuel, 34.67; Sysco, GC Resale, 929.52; Toro NSN, GC Service Agreement, 155.00; Tri-State Garage Door, Inc., Repairs, 197.00; TSP, Inc., Improvements, 1,116.33; Uline, Supplies, 64.65; Verizon, Utilities, 697.37; Wellmark BCBS, October Premiums, 56,258.44; Xcel Energy, Utilities, 2,988.99; Zimco, Supplies, 1,030.48; Council, September 17, 2020, 7,733.07; Mayor, September 17, 2020, 2,035.21; City Administration, September 17, 2020, 3,397.32; Planning and Zoning Board, September 17, 2020, 627.98; Park Committee, September 17, 2020, 517.16; Finance Office, September 17, 2020, 4,216.05; Government Buildings, September 17, 2020, 129.29; Engineer, September 17, 2020, 2,966.90; Police, September 17, 2020, 23,792.41; Building Inspections, September 17, 2020, 3,426.37; Street Department, September 17, 2020, 5,871.43; Park Department, September 17, 2020, 4,322.46; Economic Development, September 17, 2020, 808.17; Water Conservation, September 17, 2020, 480.22; Water Department, September 17, 2020, 8,591.69; Sewer Department, September 17, 2020, 3,961.58; Golf Course Grounds, September 17, 2020, 5,401.63; Golf Course Lounge, September 17, 2020, 3,634.75; Golf Course Pro Shop, September 17, 2020, 4,302.33; Golf Course Community Room, September 17, 2020, 1,151.75; 941 Payroll Taxes, September 17, 2020, 25,055.36; SD Retirement, September 17, 2020, 22,792.44; SD Retirement System Supplemental, September 17, 2020, 712.50; Direct Pay Reimbursement, September 17, 2020, 900.19; TASC Flex Plan, September 17, 2020, 625.00; Accounts Management, September 17, 2020, 75.00;
Alderman Kull moved Alderman Jorgenson seconded to approve the consent calendar which contained the following items: a plat of Brandon Terraces Lot 1A Block 2; a plat of Tract 1A Corson Valley Land Company’s Addition; a plat of Lot 16 Block 2 Rovang Industrial Park Addition; a plat of Lot 3 Block 6 Tallgrass Addition and a plat of Lot 5 Block 6 Tallgrass Addition. Motion carried.
EMPLOYEE RECOGNITION
Tami Jansma, City Engineer, presented Paul Clarke with the SD Municipal League’s Code Enforcement Officer of the year award and a plaque.
LANDSCAPES UNLIMITED REPORT
The Golf Course Committee report was heard. Justin, Market Manager for Landscapes Golf Management, was present for discussion. Justin explained how Landscapes Golf Management could help current staff manage the golf course. No action required at this time.
2021 GOLF COURSE RATES
Andrew Bauer, Golf Course Manager, was present for discussion. Andrew presented information on 2021 golf rates. No action taken at this time.
SURPLUS VEHICLE BIDS
The Parks & Recreation Committee and Public Safety Committee reports were heard. Alderwoman Clark moved Alderman Jorgenson seconded to approve the bid from Dave Swier in the amount of $2,150.00 for the 2013 Ford Explorer and to approve the donation of the 2015 Ford Explorer to the Valley Springs Fire Department. Motion carried.
Bidder, Amount;
Dave Swier, $2,150.0;
Bayridge Motors, Inc., $2,125.00;
Yousef Dabbagh, $1,765.00;
RESOLUTION #26-20
The Administration Committee report was heard. Alderwoman Clark moved Alderman Parliament seconded to approve Resolution #26-20. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESOLUTION #26-20
RESOLUTION DECLARING INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF BOND SALE – 2021 RUSHMORE AREA PHASE 1 PROJECT
WHEREAS, the City of Brandon intend to reimburse expenditures associated with the 2021 Rushmore Area Phase 1 Reconstruction Project (the “Project”) up to an amount not to exceed $6,500,000; and
WHEREAS, The City of Brandon intends to finance the Project through tax-exempt bonds pursuant to Section 103(a) of the Internal Revenue Code in an amount not to exceed $6,500,000; and
WHEREAS, an official declaration of intent must be made prior to which the date on which an expenditure is paid.
NOW THEREFORE BE IT RESOLVED:
1. The City of Brandon does hereby declare its official intent to reimburse the expenditures with proceeds of the bond issue.
2. This Resolution is intended to be the declaration of official intent under the reimbursement regulations. The reimbursement shall relate to the improvements above mentioned. This intent shall be made for itself and any governmental entity issuing the bonds.
3. The maximum principal amount of debt expected to be issued for the Project is not to exceed $6,500,000.
4. This declaration of intent shall be available for public inspection.
5. This declaration of official intent is made for the purposes of complying with Sections 103(a) and 148 of the Internal Revenue Code and the regulations associated therewith.
Date this 5th day of October, 2020.
Paul J. Lundberg
Mayor
ATTEST:
Christina Smith
Municipal Finance Officer
(SEAL)
PUBLIC USE OF TREE DUMP SITE
The Streets Committee report was heard. Rollie Hoeke, Public Works Director, presented information on a public tree dump site.
RESOLUTION #27-20
Alderman Parliament moved Alderwoman Clark seconded to approve Resolution #27-20. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESOLUTION #27-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRANDON, SOUTH DAKOTA, ESTABLISHING FEES FOR THE USE OF A TREE BRANCH DISPOSAL SITE
WHEREAS, the Brandon City Council has determined that it would be a beneficial service to provide a site for the disposal of tree branches to Brandon residents; and
WHEREAS, the City of Brandon will incur costs to operate said tree branch disposal site; and
WHEREAS, the Brandon City Council has determined that it is prudent and appropriate to charge fees to utilize the tree branch disposal site to offset the expenditures to operate the site.
THEREFORE BE IT RESOLVED, that the Brandon City Council shall set the following fees for use of the tree branch disposal site:
Pickup truck or smaller $10.00
Trailer 10.00
Pickup truck with trailer 15.00
Dated this 5th day of October, 2020.
Paul Lundberg
Mayor
ATTEST:
Christina Smith
Municipal Finance Officer
(SEAL)
SANDER BIDS
Alderwoman Clark moved Alderwoman David seconded to approve the purchase of a sander from Custom Truck Equipment in the amount of $8,545.00 plus freight costs. Motion carried.
Company, Amount;
Custom Truck Equipment $8,545.00 plus freight
Northern Truck Equipment $12,898.00
WATER TOWER PROJECT – LOCATION OF PRESSURE RELIEF VALVE BUILDING
The Water & Sewer Committee report was heard. Aaron, Stockwell Engineers, was present for discussion. Stockwell Engineers is under contract for the design and bidding services for the water tower project. Alderman Parliament moved Alderwoman David seconded to move the location of the pressure relief valve building to the golf course property, Alternative A as presented and authorize staff to proceed in that direction. A roll call vote showed Clark, David, Kull, Parliament aye; Fish, Jorgenson nay. Motion carried.
AUTHORIZE ADVERTISEMENT FOR BIDS
No action taken at this time.
At 7:07 p.m. on a motion by Alderwoman Clark seconded by Alderwoman David the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk
Barb Fish
Council President
Published once at the total approximate cost of $106.53.
October 14, 2020
____ Special Meeting ____
_________ Minutes _________
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, October 8, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Barb Fish, Tim Jorgenson, David Kull and Jack Parliament. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma and Public Works Director, Rollie Hoeke. Absent: Vickie David and Mayor Paul Lundberg.
Alderwoman Clark moved and Alderman Jorgenson seconded to approve the agenda. Motion carried.
Alderwoman Vickie David joined the meeting at 5:10pm.
CAPITAL IMPROVEMENT PLAN
A work session was held on the Capital Improvement Plan. The following projects were discussed:
• Rehab Well #6
• Well #3, #7 and other wells
• Pool Lift Station
• Water Treatment Plant and financing options
The council will be working thru the Capital Improvement Plan over the next four to five months. No formal action was taken.
At 6:38 p.m. on a motion by Alderman Kull seconded by Alderwoman Clark the meeting was adjourned.
Christina Smith
Municipal Finance Officer
Barb Fish
President
Published once at the total approximate cost of $13.51.
October 14, 2020
