City of Brandon
City of Brandon
___ Briefing Meeting ___
______ Minutes ______
The Brandon City Council met in a briefing session at 5:00 p.m. on Thursday, September 17, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Barb Fish, Tim Jorgenson, David Kull and Jack Parliament. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke and Golf Course Manager; Andrew Bauer. Absent: Vickie David and Mayor Paul Lundberg.
The Council discussed items on the agenda for the upcoming September 21, 2020 regular Council meeting. No formal action was taken.
At 6:20 p.m., hearing no further business, the meeting adjourned.
Christina Smith
Municipal Finance Officer
Barb Fish
President
Published once at the approximate cost of $8.90
September 30, 2020
____ Special Meeting ____
_________ Minutes _________
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, September 24, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul J. Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma and Public Works Director, Rollie Hoeke. Absent: Vickie David.
Alderwoman Clark moved and Alderman Parliament seconded to approve the agenda. Motion carried.
CAPITAL IMPROVEMENT PLAN
A work session was held on the Capital Improvement Plan. The following projects were discussed:
• Core Area Reconstruction Project
• Rushmore Area Reconstruction Project
• Redwood Blvd & Sioux Blvd Reconstruction
• Redwood Blvd & Chestnut Blvd Street Construction
The council will be working thru the Capital Improvement Plan over the next four to five months. No formal action was taken.
At 6:17 p.m. on a motion by Alderman Parliament seconded by Alderwoman Clark the meeting was adjourned.
Christina Smith
Municipal Finance Officer
Paul J. Lundberg
Mayor
Published once at the approximate cost of $13.82
September 30, 2020
__________ Notice __________
NOTICE OF AUDIT OF THE FISCAL AFFAIRS OF THE CITY OF BRANDON
Notice is hereby given that the records and books of account of the City of Brandon, South Dakota, have been audited by Quam, Berglin & Post, P.C., Certified Public Accountants of Elk Point, South Dakota for the year ended December 31, 2019. A detailed report thereon, containing additional information, is filed with the City of Brandon and the Department of Legislative Audit in Pierre, South Dakota for public inspection.
This notice is published in compliance with the provisions of SDCL 4-11-12.
RUSSELL A. OLSON, AUDITOR GENERAL
DEPARTMENT OF LEGISLATIVE AUDIT
Published twice at the approximate cost of $15.36
September 30 & October 7, 2020
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on September 21, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma, Police Chief, Joe Weir; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke. Absent: David Kull.
Alderwoman Clark moved Alderman Jorgenson seconded to approve the agenda. Motion carried.
Alderman Parliament moved Alderwoman Clark seconded to approve the minutes of the September 3, 2020 briefing meeting and the minutes of the September 8, 2020 regular meeting. Motion carried.
Alderman Parliament moved Alderwoman David seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
A-1 Septic Tank, Professional Services, 300.00; AFLAC, August Premium, 1,253.95; Alliance Communications, Utilities, 2,592.72; Alternative HR Development, Professional Services, 3,294.89; Beal Distributing, GC Resale, 825.80; Beck & Hofer Construction, Inc., Improvements, 117,229.20; Bioverse, Supplies, 1,600.00; Border States Electric, Supplies, 505.39; Boyce Law Firm, Professional Services, 8,125.50; Brandon Ace Hardware, Supplies, 1,436.95; Builders Supply Company, Improvements, 2,375.00; BV Area Chamber of Commerce, Registration, 10.00; Cardmember Services, Supplies, 3,252.47; Coca-Cola/Chesterman, Rental, 311.83; Concrete Materials, Repairs, 213.00; Culligan, Utilities, 156.40; D&K Construction LLC, Curb & Gutter Repairs, 77,164.10; Dakota Beverage, GC Resale, 602.95; Dakota Fluid Power, Repairs, 120.19;Dakota Riggers, Supplies, 462.10; Direct Automation, Hired Repairs, 1,937.90; Direct Technologies, Software, 632.00;DirecTV, Utilities, 43.95; EnviroMaster, Inc., Supplies, 70.00; Environmental System Research Inst., Software, 1,094.25; H & W Contracting, LLC, Improvements, 483,153.20; Hach Company, Chemicals, 604.69; Hawkins Water Treatment, Chemicals, 2,270.34; HDR Engineering, Inc., Professional Services, 115,773.27; Heartland Paper Company, Supplies, 540.48; Innovative Office Solutions, LLC, Supplies, 240.17; Johnson Brothers Famous Brands, GC Resale, 216.41; Lacey Rentals, Inc., Rental, 528.00; Landscapes Unlimited LLC, GC Improvements, 44,288.15; London Fog, Inc., Repairs, 68.08; Marv’s Sanitary Service, Utilities, 569.75; MED-Star Paramedic Ambulance, Inc., 911 Stand-by Services, 4,166.67; Metro Construction, Improvements, 147,112.83; MidAmerican Energy, Utilities, 236.08; Miller & Sons Golf Cars, Hired Repairs, 1,485.96; Myrl & Roy’s Paving, Repairs, 4,773.60; Norberg Paints, Supplies, 440.40; Northern Tool & Equipment, Supplies, 329.07; Oakridge Nursery, Supplies, 69.95; Pizza Ranch of East Sioux Falls, GC Resale, 58.50; Quam and Berglin, CPA’s, Professional Services, 25,700.00; R & L Supply, Repairs, 8,136.65; Reiter Enterprises, Rental, 2,665.00; Republic National Distributing Company, GC Resale, 255.21; Sam’s Club, GC Resale, 869.90; SD Dept. of Revenue, Fees, 13,732.03; SD One Call, Utilities, 229.60; Sioux Falls Ford, Repairs, 213.33; Sioux Falls Networks, Software, 355.00; Soukup Construction, Inc., Improvements, 740,459.23; Staples Enterprises, Inc., Fuel, 57.79; Streicher’s, Supplies, 77.98; Sturdevant’s, Repairs, 666.36; Summit Companies, Supplies, 51.00; Sunshine, Supplies, 181.84; Sysco Lincoln, GC Resale, 1,432.83; Titan Machinery, Repairs, 1,004.13; Titleist, GC Resale, 4,041.82; Tony’s Catering, GC Resale, 10,303.26; Tri-State Garage Door, Inc., Repairs, 150.00; Tri-State Hood Cleaning, Repairs, 435.00; Uncle Ed’s Specialty Meats, Inc., GC Resale, 1,250.00; USA Blue Book, Supplies, 37.35; Valley Springs Body Shop, Improvements, 400.00; Xcel Energy, Utilities, 3,119.15; Zimco, Supplies, 64.73; City Administration, September 3, 2020, 3,397.32; Finance Office, September 3, 2020, 4,183.97; Government Buildings, September 3, 2020, 129.29; Engineer, September 3, 2020, 3,090.44;Police, September 3, 2020, 22,010.29; Building Inspections, September 3, 2020, 3,388.84; Street Department, September 3, 2020, 6,356.52; Park Department, September 3, 2020, 4,677.77; Economic Development, September 3, 2020, 947.14; Water Department, September 3, 2020, 8,262.93; Sewer Department, September 3, 2020, 4,055.40; Golf Course Grounds, September 3, 2020, 6,089.63; Golf Course Lounge, September 3, 2020, 4,888.14; Golf Course Pro Shop, September 3, 2020, 5,238.05; Golf Course Community Room, September 3, 2020, 1,028.94; 941 Payroll Taxes, September 3, 2020, 22,783.11; SD Retirement System Supplemental, September 3, 2020, 712.50; TASC Flex Plan, September 3, 2020, 625.00; Accounts Management, September 3, 2020, 75.00; Direct Pay Reimbursement, Direct Pay Reimbursement, 346.00;
RESOLUTION #25-20
Alderwoman Clark moved Alderman Parliament seconded to approve Resolution #25-20. A roll call vote showed Clark, David, Fish, Jorgenson, Parliament aye. Motion carried.
RESOLUTION #25-20
SPECIAL ASSESSMENT ROLL
The following Special Assessment Roll is hereby caused to be made by the Governing Body of the City of Brandon, South Dakota, and filed in the office of the Municipal Finance Officer of said City in conformity with the provisions of SDCL 9-43-87, in conjunction with the assessments related to past due nuisance abatements associated with noxious vegetation, weeds, trees, snow removal and public nuisances, all within the City of Brandon, South Dakota, as follows:
1. Linda Lynch
2017 E Sylvan Cir
Lot 5 Blk 1 Brandon Park Add to City of Brandon
County ID: 20540
Amount Assessed: $250.00
Reason: Mowing
2. Jeremy Schuttloffel & Amanda Jaren
113 W Alpine Cir
Lot 17 Blk 2 Swansons Estates Addn
County ID: 59218
Amount Assessed: $437.50
Reason: Mowing
3. David & Juanita Ohmann
1008 E Aspen Blvd
Lot 9 Blk 8 Fleetwood Addn
County ID: 21006
Amount Assessed: $331.48
Reason: Public Nuisance-cleanup
The Special Assessments shown shall be payable in one installment. (SDCL 9-43-89)
Further, any assessment may be paid without interest, to the Municipal Finance Officer of the City of Brandon, South Dakota, within thirty (30) days after approval by the City Council of this Special Assessment Roll. (SDCL 9-43-99)
Thereafter, the installments of each assessment under statutory Plan One to the County Treasurer of Minnehaha County, South Dakota, are due and payable on January 1, 2021. (SDCL 9-43-103)
All special assessments herein levied shall constitute a continuing lien upon all real property above described until paid in full or otherwise discharged as provided by law. (SDCL 9-43-100)
Filed in the office of the Municipal Finance Officer of the City of Brandon, South Dakota, on the 21st day of September, 2020.
Paul J Lundberg
Mayor
Christina Smith
Finance Officer
(SEAL)
EMPLOYEE RECOGNITION
Sargent Alex Palmer was present to acknowledge the outstanding efforts of Officer Andrew Nygaard during a medical call on August 22, 2020. Betsy Odden, 1817 W. Thomas Circle, was also present. Betsy’s husband was the resident in need of medical care, and she wanted to express her gratitude to Officer Nygaard. City Council congratulated Officer Nygaard for his efforts.
2019 AUDIT REPORT
Dwight Berglin with Quam, Berglin & Post, P.C., was present to discuss the 2019 Audit Report. Alderwoman Fish moved Alderwoman Clark seconded to approve the 2019 Audit Report as presented. Motion carried.
SPLIT ROCK CREEK AQUIFER EVALUATION REPORT
John Oswald, WSP, was present for discussion. John presented information on the sustainability of the Split Rock Creek Aquifer.
WATER TREATMENT PLANT FACILITY PLAN
Ben Julson, AE2S, was present for discussion. Ben presented information on the Water Treatment Plant facility plan. Different alternatives were presented: non-softening, softening, reverse osmosis, still continue to meet the primary drinking water standards.
ORDINANCE #613 2021 BUDGET
Alderwoman Fish moved Alderman Jorgenson seconded to give second reading to Ordinance #613: TITLE: AN ORDINANCE PROVIDING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021, AND LEVYING THE PROPERTY TAX FOR THE YEAR 2020. A roll call vote showed Clark, David, Fish, Jorgenson, Parliament aye. Motion carried.
LANDSCAPES UNLIMITED REPORT
The Golf Course Committee report was heard. A copy of the Landscapes Unlimited report was presented. A representative from Landscapes Unlimited will be present at the October 5, 2020 City Council meeting. No further action taken.
GOLF COURSE FLOOD REPAIRS
Alderman Parliament moved Alderwoman Clark seconded to approve pay application #2 to Landscapes Unlimited in the amount of $44,288.15 for the golf course flood repairs. Motion carried.
POOL IMPROVEMENTS PAY APP
The Parks & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman Clark seconded to approve pay application #2 to Beck & Hofer Construction in the amount of $117,229.20 for the pool improvements. Motion carried.
POOL IMPROVEMENTS CHANGE ORDER
Alderwoman Fish moved Alderman Jorgenson seconded to approve change order #2 to Beck & Hofer Construction in the amount of $26,829.08 for the pool improvements. Motion carried.
I-90 PLAZA CONCEPT PLAN
The Public Safety Committee and Administration Committee reports were heard. Pat Schwebach, JSA Engineers and Darrell Viereck, Developer were present for discussion. Darrell explained the concept plan – 50 acres of land, moving 430,000 cubic yards of sand & gravel from the east to the west side. Working with FEMA on the flood plain. No action required.
I-90 PLAZA MEMORANDUM OF UNDERSTANDING
A memorandum of understanding was presented for the I-90 Plaza project as they anticipate requesting the use of Tax Increment Financing (“TIF”). Alderwoman Clark moved Alderman Parliament seconded to approve the Memorandum of Understanding as presented. Motion carried.
RESOLUTION #23-20
Alderwoman Clark moved Alderwoman David seconded to approve Resolution #23-20. A roll call vote showed Clark, David, Fish, Jorgenson, Parliament aye. Motion carried.
RESOLUTION #23-20
WHEREAS, the City of Brandon borrowed $2,000,000 for the 2019 Brandon Park Addition Reconstruction Project on September 11, 2019; and
WHEREAS, the remaining project fund balance is $203,883.48; and
WHEREAS, the remaining funds need to be spent by September 11, 2021; and
WHEREAS, the City of Brandon is adding the Rushmore Reconstruction Project to the 2019 Brandon Park Addition Reconstruction Project.
THEREFORE BE IT RESOLVED by the City Council of Brandon, South Dakota, that the remaining bond proceeds of $203,883.48 be spent on the Rushmore Project.
BE IT FURTHER RESOLVED by the City Council of Brandon, South Dakota, that the following transfer of funds be approved and the Project Fund 582 is closed.
Transfer From
Park Addition#582
Transfer To
Rushmore#590
Amount
$203,883.48
Dated this 21st day of September, 2020.
Paul J Lundberg, Mayor
ATTEST:
Christina Smith, Finance Officer
(SEAL)
RESOLUTION #24-20
Alderman Parliament moved Alderwoman David seconded to approve Resolution #24-20. A roll call vote showed Clark, David, Fish, Jorgenson, Parliament aye. Motion carried.
RESOLUTION #24-20
A RESOLUTION OF THE CITY OF BRANDON TO LEVY A FRONT FOOT ASSESSMENT FOR ANNUAL MAINTENANCE OF STREET SURFACES AS PROVIDED FOR IN SDCL 9-43-138.
WHEREAS, SDCL 9-43-138 provides for the assessment of an annual maintenance fee for the repairs and maintenance of street surfaces of lots abutting a public street; and
WHEREAS, the City of Brandon maintains and repairs street surfaces on the public streets within the city limits; and
WHEREAS, lots assessed include residential, commercial, churches, schools, private roads if city maintains and more; and
WHEREAS, lots excluded are those along state highways, private roads not maintained by the city and city property; and
WHEREAS, the Brandon City Council has discussed the maintenance fee required to fund annual maintenance activities on public streets at an acceptable level during their 2021 budget work sessions and budget hearings.
THEREFORE BE IT RESOLVED that the assessment of an annual maintenance fee for street surfaces shall be levied for 2021 as follows:
I. All lots so assessed shall be at the rate of $ 2.00 per front foot.
II. A detailed list of the legal descriptions, amount of front feet and amount of the assessment shall be provided to the Minnehaha County Auditor for collection with taxes.
BE IT FURTHER RESOLVED that all revenue received from this levy be placed in a special revenue fund named “Street Maintenance Fund” for improvements to public streets.
Dated this 21st day of September, 2020.
Paul J. Lundberg
Mayor
ATTEST:
Christina Smith
Finance Officer
(SEAL)
QUIT CLAIM FOR TRACT 6 RAILROAD ADDITION
Alderman Jorgenson moved Alderwoman Clark seconded to approve the quit claim deed for Tract 6 Railroad Addition as presented. Motion carried.
CORE AREA PAY APPLICATION
The Streets Committee report was heard. Alderman Jorgenson moved Alderwoman Clark seconded to approve pay application #6 to Soukup Construction in the amount of $740,459.23 for the Core Area Reconstruction project. Motion carried.
CORE AREA CHANGE ORDER #3
Alderman Jorgenson moved Alderwoman David seconded to approve change order #3 to Soukup Construction in the amount of $27,065.70 for the Core Area Reconstruction project. Motion carried.
CURB & GUTTER REPAIR PAY APP
Alderman Jorgenson moved Alderwoman Clark seconded to approve pay application #1 and final to D&K Construction in the amount of $77,164.10 for the curb & gutter repair project. Motion carried.
TRANSIT AGREEMENT AMENDMENT #2
Alderman Jorgenson moved Alderwoman Clark seconded to approve amendment #2 for the transit agreement with the SDDOT, as presented. Motion carried.
PURCHASE OF SNOW PLOW
Alderwoman Clark moved Alderman Jorgenson seconded to approve the purchase of a snow plow from Custom Truck Equipment for $7,425.00 + freight costs. Motion carried.
WELL #8 PAY APP
The Water & Sewer Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve pay application #6 to Metro Construction in the amount of $147,112.83 for the well #8 project. Motion carried.
MAIN AVENUE INTERCEPTOR PAY APP
Alderwoman Clark moved Alderman Jorgenson seconded to approve pay application #12 to H & W Contracting in the amount of $483,153.20 for the Main Avenue interceptor project. Motion carried.
At 7:43 p.m. on a motion by Alderwoman Clark seconded by Alderman Parliament the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk
Paul Lundberg
Mayor
Published once at the approximate cost of $156.26
September 30, 2020
_________ Minutes _________
PLANNING & ZONING COMMISSION
The Brandon Planning & Zoning Commission met in regular session at 6:30 p.m. on September 3, 2020 at the Brandon City Council Chambers.
Roll call was taken. Members present were Commissioners Brian Heidbrink, Brookes Noem, Chuck Parsons, Rob Schoeneman and Alica Thiele. Also present were Alderman Tim Jorgenson, Building Official Paul Clarke and City Engineer Tami Jansma. Absent were Commissioner Jim Starzl, City Administrator Bryan Read and Mayor Paul Lundberg.
Commissioner Heidbrink moved Commissioner Parsons seconded to approve the agenda. Motion carried.
Commissioner Parsons moved Commissioner Heidbrink seconded to approve the consent calendar which contained the following items: a plat of Loosbrock Condominium Addition Lots 1B, 2B, 3B, 4B & 5B and a plat of Thad-Tabor Estates Addition Lots 1A & 2 Block 7. Motion carried.
Commissioner Thiele moved Commissioner Noem seconded to approve the minutes of the August 6, 2020 regular meeting. Motion carried.
A Conditional Use Application for 604 N. Teton Drive was presented. Applicant Becky Bowers, 604 N. Teton Drive, was present for discussion. Is requesting a conditional use to allow for an on-sale alcoholic beverage establishment. Commissioner Parsons moved Commissioner Schoeneman seconded to approve the application as presented. Motion carried.
A Home Occupation Permit Application was presented for 1504 E. Sylvan Circle. Applicant Matt Schaunaman was present for discussion. Matt wants to operate a laser engraving business out of his home. Commissioner Heidbrink moved Commissioner Parsons seconded to approve the Home Occupation Permit Application as presented. Motion carried.
An annexation request was presented for the property legally described as “that part of the NW ¼ lying south of the railroad right-of-way and the W1/2 lying south of the railroad right-of-way Section 33-T102N-R48W, and the E1/2 of the NE1/4 lying south of the railroad right-of-way Section 32-T102N-48W of the 5th P.M. Minnehaha County, SD.” Eric Willadson was present for discussion. Requesting to annex this property for the development of a sand mine. Commissioner Parsons moved Commissioner Heidbrink seconded to approve the annexation, and made recommendation of approval to City Council. Motion carried.
Discussion held on front yard setbacks where the property line falls in the middle of a mutual access easement. This pertains to private streets, where the property line is platted to the middle of that street. Concerns with safety of pedestrians. Patrick Andrews, SECOG, will draft a change to the current Ordinance which will be presented at a future meeting.
Sweetman Construction has applied for a Conditional Use Permit through the County to allow rock excavation at their Corson Quarry Site. No action required.
Building Permits for August were presented – #20200316 - #20200371. No action required.
At 7:12 p.m., having no further business, Commissioner Heidbrink moved Commissioner Parsons seconded to adjourn the Planning & Zoning Commission meeting. Motion carried.
Respectfully Submitted,
Melissa Labahn
Recording Clerk
Tami Jansma
City Engineer
Published once at the approximate cost of $32.24
September 30, 2020
______ Notice of ______
____ zoning Hearing ____
NOTICE IS HEREBY GIVEN, that a public hearing will be held by the Brandon Planning and Zoning Commission on the 15th day of October, 2020, at 6:30 p.m. at the Brandon Council Chambers, 308 S. Main Avenue, Brandon, South Dakota;
FURTHER NOTICE IS HEREBY GIVEN, that a public hearing will be held by the Brandon City Council on the 19th day of October, 2020 at 6:00 p.m. at the Brandon Council Chambers, 308 S. Main Avenue, Brandon, South Dakota;
Both hearings will be conducted to consider the request for re-zoning of the following described property from NRC to HI-Heavy Industrial.
The legal description and property address is:
That part of the NW1/4 lying south of the railroad right-of-way and the W1/2
NE1/4 lying south of the railroad right-of-way Section 33-T102N-R48W, and the E1/2 of the NE1/4 lying south of the railroad right-of-way Section
32-T102N-R48W of the 5th P.M. Minnehaha County, SD.
(To be addressed as 1200 W. Holly Blvd.)
NOTICE IS FURTHER GIVEN, that any interested persons, their representative, or their attorney may appear and be heard.
Dated this 23rd day of September, 2020
Chairman
Planning & Zoning Commission
Bryan Read
City Administrator
Published once at the approximate cost of $14.12
September 30, 2020
______ Notice of ______
____ zoning Hearing ____
NOTICE IS HEREBY GIVEN, that a public hearing will be held by the Brandon Planning and Zoning Commission on the 15th day of October, 2020, at 6:30 p.m. at the Brandon Council Chambers, 308 S. Main Avenue, Brandon, South Dakota;
FURTHER NOTICE IS HEREBY GIVEN, that a public hearing will be held by the Brandon City Council on the 19th day of October, 2020 at 6:00 p.m. at the Brandon Council Chambers, 308 S. Main Avenue, Brandon, South Dakota;
Both hearings will be conducted to consider the request for re-zoning of the following described property from NRC to GB-General Business.
The legal description and property address is:
Lot 6 Block 2 Heartland Business Park Addition (1809 W. Frontier Street)
NOTICE IS FURTHER GIVEN, that any interested persons, their representative, or their attorney may appear and be heard.
Dated this 23rd day of September, 2020
Chairman
Planning & Zoning Commission
Bryan Read
City Administrator
Published once at the approximate cost of $11.36
September 30, 2020
