City of Brandon
___ Briefing Minutes ___
The Brandon City Council met in a briefing session at 5:30 p.m. on Thursday, August 13, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke, Police Chief; Joe Weir, Fire Chief; Robert Dykstra and Golf Course Manager; Andrew Bauer. Absent: None.
The Council discussed items on the agenda for the upcoming August 17, 2020 regular Council meeting. No formal action was taken.
At 6:44 p.m., hearing no further business, the meeting adjourned.
Christina Smith Municipal Finance Officer
Paul Lundberg
Mayor
Published at the approximate cost of $8.90.
August 26, 2020
_______ Notice of _______
____ Public Hearing ____
NOTICE OF PUBLIC HEARING TO CONSIDER AN APPLICATION
FOR A RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE
NOTICE IS HEREBY GIVEN that the City Council in and for the City of Brandon, South Dakota, on the 8th day of September, 2020, at the hour of 6:00 p.m. in the Council Chambers at 308 S Main Avenue, Brandon, SD, will meet in regular session to consider the following application for a Retail On-Off Sale Malt Beverage & SD Farm Wine License to operate within the municipality for the licensing period starting July 1, 2020 and ending June 30, 2021.
Bauer Enterprise LLC
Splitrock Pub
604 N Teton Dr
Brandon, SD 57005
Retail (On-Off Sale) Malt Beverage & SD Farm Wine
NOTICE IS FURTHER GIVEN that any person, persons, or their attorney may appear and be heard at said public hearing who are interested in the approval or rejection of any such application.
Dated this 20th day of August, 2020.
Christina Smith
Finance Officer
Published: August 26, 2020
Published at the approximate cost of $11.97.
August 26, 2020
_______ Notice of _______
____ Public Hearing ____
NOTICE OF PUBLIC HEARING FOR CABLE TELEVISION FRNACHISE AGREEMENT WITH MIDCONTINENT COMMUNICATIONS
NOTICE IS HEREBY GIVEN that the City Council in and for the City of Brandon, South Dakota, will hold a public hearing o the 8th day of September, 2020, at the hour of 6:00 p.m. in the Brandon Council Chambers at 308 S. Main Avenue, to review an application for a Cable Television Franchise for Midcontinent Communications to operate a cable television system within the City of Brandon.
NOTICE IS FURTHER GIVEN that any person, persons, or their representative may appear and be heard as said public hearing, who are interested in the approval or rejection of any such application.
Dated this 21st day of August, 2020.
Bryan H. Read
City Administrator
Published: August 26, 2020
Published at the approximate cost of $9.52.
August 26, 2020
_______ Notice of _______
____ Public Hearing ____
NOTICE OF PUBLIC HEARING FOR CABLE TELEVISION FRNACHISE AGREEMENT WITH ALLIANCE COMMUNICATIONS
NOTICE IS HEREBY GIVEN that the City Council in and for the City of Brandon, South Dakota, will hold a public hearing o the 8th day of September, 2020, at the hour of 6:00 p.m. in the Brandon Council Chambers at 308 S. Main Avenue, to review an application for a Cable Television Franchise for Alliance Communications to operate a cable television system within the City of Brandon.
NOTICE IS FURTHER GIVEN that any person, persons, or their representative may appear and be heard as said public hearing, who are interested in the approval or rejection of any such application.
Dated this 21st day of August, 2020.
Bryan H. Read
City Administrator
Published: August 26, 2020
Published at the approximate cost of $9.21.
August 26, 2020
____ Special Meeting ____
_________ Minutes _________
The Brandon City Council met in a special meeting session at 5:00 p.m. on Thursday, August 20, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul J. Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; Police Chief, Joe Weir; Public Works Director, Rollie Hoeke; Golf Course Manager, Andrew Bauer and Park Superintendent, Devin Coughlin. Absent: None.
Alderwoman Clark moved and Alderman Parliament seconded to approve the agenda. Motion carried.
PARK VOLUNTEER
Alderwoman Fish moved Alderwoman Clark seconded to approve Howard Brown as volunteer for the parks department watering flowers. Motion carried.
BUDGET WORK SESSION
Discussion was held on the 2021 budget presented to council. Another work session was set for August 27, 2020 to continue the discussion on the budget. No formal action was taken.
At 6:18 p.m. on a motion by Alderman Kull seconded by Alderman Jorgenson the meeting was adjourned.
Christina Smith
Municipal Finance Officer
Paul J. Lundberg
Mayor
Published at the approximate cost of $13.20.
August 26, 2020
_________ Minutes _________
The Brandon City Council met in regular session at 6:00 p.m. on August 17, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, Tim Jorgenson, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma, Police Chief, Joe Weir; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke.
Alderwoman Clark moved Alderwoman David seconded to approve the agenda. Motion carried.
Alderman Kull moved Alderwoman Fish seconded to approve the minutes of the July 30, 2020 briefing meeting and the minutes of the August 3, 2020 regular meeting. Motion carried.
Alderman Jorgenson moved Alderman Kull seconded to approve the following claims. Motion carried.
VENDOR, DESCRIPTION, AMOUNT;
AE2S, Professional Services, 15,861.50; Alliance Communications, Utilities, 2,548.25; Alternative HR Development, Professional Services, 3,294.89; Ambush Apparel, Supplies, 310.00; B & B Golf Cars, Repairs, 275.90; Beal Distributing, Inc., GC Resale, 4,110.30; Benders Sewer & Drain, Repairs, 285.00; Bioverse, Supplies, 1,600.00; Border States Electric, Supplies, 51.38; Borns Group, Utilities, 1,015.35; Boyce Law Firm, Professional Services, 4,539.00; Brandon Ace Hardware, Supplies, 2,857.09; Brandon Lumber Co., Improvements, 2,216.47; Brandon Valley Media Group, Publications, 1,825.35; BV Area Chamber of Commerce, Fees, 125.00; BV Ministerial Association, Donation, 75.00; BV School District, Fuel, 3,263.41; Cardmember Services, Various Dept. Supplies, 1,321.89; Century Business Products, Copier Agreement, 214.18; Cintas, Supplies, 359.94; City of Sioux Falls Landfill, Fees, 50.32; Coca-Cola/Chesterman, GC Resale, 453.49; Concrete Materials, Improvements, 4,178.67; Culligan Water Conditioning, Utilities, 103.60; Dakota Beverage, GC Resale, 2,130.60; Dakota Supply Group, Repairs, 525.20; Detco, Supplies, 977.08; DGR Engineering, Professional Services, 38,873.55; Diamond Vogel, Supplies, 362.80; Direct Technologies, LLC, Software, 1,813.25; Division of Motor Vehicles, Water Supplies, 30.00; EnviroMaster, Inc., Supplies, 109.45; Ferguson Waterworks, Supplies, 5,417.51; Ferguson Waterworks, Water Meter Project, 47,910.54; First Rate Excavate, Repairs, 2,040.82; Frisbee, Repairs, 550.97; Geotek Engineering & Testing Services, Professional Services, 964.00; Girton Adams Company, Supplies, 117.00; H & W Contracting LLC, Improvements, 326,791.59; H2ose It Carwash, Supplies, 300.00; Hawkins Water Treatment, Chemicals, 7,808.05; Istate Truck, Inc., Repairs, 32.47; Johnson Brothers of SD, GC Resale, 1,912.08; Kerry Thill, Reimbursement, 69.82; L.G. Everist, Inc., Supplies, 545.83; Lamb Motor Company, Equipment, 58,820.00; Lite Electric, LLC, Repairs, 340.53; Locators & Supplies, Inc., Supplies, 118.84; Marv’s Sanitary Service, Utilities, 766.75; Metro Communications, Fees, 58,225.00; Meyer Laboratory, Inc., Supplies, 770.39; Michael & Vickie Murphy, Reimbursement, 29.00; MidAmerican Energy, Utilities, 242.28; Midwest Turf, Repairs, 2,202.39; Minnehaha Community Water Corp., Utilities, 96.00; Myrl & Roy’s Paving, Inc., Repairs, 685.88; Newman Traffic Signs, Supplies, 48.47; Northern Truck Equip. Corp., Hired Repairs, 595.80; Northwest Tire, Inc., Repairs, 40.20; Orkin, Professional Services, 120.00; P2 Emulsions, Repairs, 5,002.50; Palisades Oil Co., Fuel, 3,294.38; Pepsi-Cola, GC Resale, 219.39; Performance Press, Supplies, 246.00; Peters Distributing, Inc., Repairs, 108.12; Pfeifer’s Implement Company, Inc., Repairs, 6,353.19; Pitney Bowes, Postage Refill, 750.67; Pizza Ranch – Brandon, GC Resale, 162.00; Pomp’s Tire Service, Repairs, 25.00; R & L Supply, Ltd., Supplies, 807.52; Reiter Enterprises, Rental, 1,450.00; Sam’s Club, GC Resale, 604.42; SD Dept. of Revenue, Sales Tax, 12,352.58; SD Engineering Society, Fees, 115.00; SD One Call, Fees, 295.68; Sioux Falls Networks, Professional Services, 1,975.00; Sioux Falls Rubber Stamp Works, Inc., Supplies, 18.40; Sioux Falls Utilities, Wastewater Discharge, 115,322.07; Sioux Valley Energy, Repairs, 107.14; SiteOne, Rental, 50.00; Soukup Construction Inc, Improvements, 1,221,188.43; Southern Glazer’s of SD, GC Resale, 408.78; Stan Houston Equip. Co., Equipment, 7,425.00; Staples Advantage, Supplies, 475.91; Stockwell Engineers, Inc., Professional Services, 36,104.38; Sturdevant’s Auto Parts, Supplies, 287.11; Summit Companies, Supplies, 19.00; Sunshine, Supplies, 397.43; Sure Test, Professional Services, 104.40; Sysco Lincoln, GC Resale, 1,810.01; Tim Anderson, Sidewalk Repairs, 1,205.50; Titan Machinery, Repairs, 754.91; Tony’s Catering, GC Resale, 3,709.50; Toro NSN, Service Agreement, 155.00; Two Way Solutions, Inc., Supplies, 291.98; Univar USA, Inc., Supplies, 2,434.40; US Postmaster, Utility Billing, 1,294.99; Vogel Motors, Repairs, 994.00; WSP, Professional Services, 33,588.50; Xcel Energy, Utilities, 2,866.22; First National Bank, GC Equipment Loan, 1,124.98; First National Bank, Biosolid Bond, 80,970.17; City Administration, August 6, 2020 Payroll, 3,397.32; Finance Office, August 6, 2020 Payroll, 4,192.71; Government Buildings, August 6, 2020 Payroll, 129.29; Engineer, August 6, 2020 Payroll, 2,966.90; Police, August 6, 2020 Payroll, 22,925.90; Building Inspections, August 6, 2020 Payroll, 3,388.83; Street Department, August 6, 2020 Payroll, 7,919.05; Park Department, August 6, 2020 Payroll, 9,279.02; Economic Development, August 6, 2020 Payroll, 597.15; Water Department, August 6, 2020 Payroll, 7,874.77; Sewer Department, August 6, 2020 Payroll, 4,053.02; Golf Course Grounds, August 6, 2020 Payroll, 7,888.57; Golf Course Lounge, August 6, 2020 Payroll, 5,041.85; Golf Course Pro Shop, August 6, 2020 Payroll, 5,292.07; Golf Course Community Room, August 6, 2020 Payroll, 998.79; 941 Payroll Taxes, August 6, 2020 Payroll, 24,350.39; SD Retirement System Supplemental, August 6, 2020 Payroll, 712.50; TASC Flex Plan, August 6, 2020 Payroll, 625.00; Accounts Management, August 6, 2020 Payroll, 75.00;
Alderwoman Fish moved Alderman Jorgenson seconded to approve the consent calendar which contained the following items: a plat of Lots 6, 7 & 8 Block 4 Westview Estates; a plat of Tract 2 Twin Rivers Crossing Addition ; a plat of Lots 31A & 32 Block 5 Brandon Park Second Addition and a plat of Lot 2 Block & Lots 14, 15 & 21 Block 2 Aspen Harbor Addition. Motion carried.
Ryan & Amy Dulaney, 612 S. Palmer Drive, were present for discussion. Ryan & Amy presented a letter to City Council, which was placed in the final council packet for the August 17, 2020 Council meeting. Ryan & Amy have concerns with the proposed pump house project to be constructed on the vacant lot next to their home.
Joe Brock, 1405 E. Birch Street, was present for discussion about the curb repair project being done in his neighborhood. Joe stated that the residents were not informed that this project was going to be done. Residents have lost access to their driveways, mailboxes.
COMMUNITY ROOM STAFF
The Golf Course Committee report was heard. Alderman Kull moved Alderwoman Clark seconded to approve Mary Kolbeck as Community Room staff at $9.30 per hour. Motion carried.
GOLF COURSE CLEANING STAFF
Alderwoman Clark moved Alderman Parliament seconded to approve Dorothy Estenson as cleaning staff for the Golf Course at $18.00 per hour. Motion carried.
CHAMBER REQUEST TO USE COMMUNITY ROOM
Alderwoman Fish moved Alderman Parliament seconded to approve the request from the Brandon Valley Chamber of Commerce to use the Community Room on August 25, 2020, with the rental fee waived; and to authorize staff to make these decisions regarding the Brandon Valley Chamber of Commerce in the future. Motion carried.
POOL IMPROVEMENTS PROJECT CHANGE ORDER
The Parks & Recreation Committee report was heard. Alderwoman Fish moved Alderman Kull seconded to approve change order #1 to Beck & Hofer Construction for the pool improvements projects in the amount of $3,197.15. Motion carried.
SET PUBLIC HEARING DATE FOR CABLE TV FRANCHISE FOR MIDCO
The Public Safety and Administration Committee reports were heard. Alderwoman Fish moved Alderwoman Clark seconded to set September 8, 2020 as the public hearing date for the Cable TV Franchise Application for Midco. Motion carried.
SET PUBLIC HEARING DATE FOR CABLE TV FRANCHISE FOR ALLIANCE COMM
Alderwoman Fish moved Alderwoman Clark seconded to set September 8, 2020 as the public hearing date for the Cable TV Franchise Application for Alliance Communications. Motion carried.
RESOLUTION #21-20
Alderwoman Fish moved Alderwoman Clark seconded to approve Resolution #21-20. Alderman Jorgenson recused himself from the discussion & vote. A roll call vote showed Clark, David, Fish, Kull, Parliament aye. Motion carried.
RESOLUTION #21-20
A RESOLUTION OF THE CITY OF BRANDON, SD, SETTING THE FRANCHISE FEE AND CAPITAL GRANT COLLECTED FROM ALL FRANCHISED CABLE OPERATORS
WHEREAS, pursuant to Brandon Ordinance 14-7-13(4) the City may require in a Franchise Agreement every Grantee shall provide to the City a one-time capital grant in an amount up to five thousand dollars ($5,000.00) for access related expenditures (the “capital grant”), which the City understands that pursuant to federal law, a Grantee may collect the capital grant from subscribers as a separate line item on subscriber bills, in addition to the price for cable service; and
WHEREAS, pursuant to Brandon Ordinance 14-7-16(1) the City may require in a Franchise Agreement Grantee to pay a monthly Franchise Fee in the amount of zero percent (0%) to five percent (5%) of Grantee’s gross revenues, which amount shall be established by the City Council by resolution every two years, and which amount a Grantee may collect the capital grant from subscribers as a separate line item on subscriber bills, in addition to the price for cable service; and
WHEREAS, the City is involved in negotiating Franchise Agreements with Alliance Communications and Midcontinent Communications in which both providers have represented a willingness to pay a one-time lump sum capital grant up to the $5,000.00 amount without passing it on to their subscribers; and
WHEREAS, the City desires to establish the Capital Grant and the Franchise Fee for all Grantees effective August 17, 2020;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF BRANDON, SD:
That each Grantee of a Cable Franchise Agreement shall pay to the City within 30 days of publication of the Franchise Agreement, a one-time lump sum Capital Grant in the sum of $5,000.00; and
That the Franchise Fee of 0% is set, which rate shall remain unless modified every two years as set forth in Brandon Ordinance 14-7-16.
Adopted this 17th day of August, 2020.
ATTEST:
Paul J Lundberg, Mayor
Christina Smith, Finance Officer
(Seal)
ORDINANCE #612
Alderwoman Fish moved Alderman Jorgenson seconded to give first reading to Ordinance #612: TITLE: AMENDING CHAPTER 11-2 SPECIAL TAX CLASSIFICATION. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
STONE RIDGE ESTATES PHASE 4 PRELIMINARY PLAN
Alderman Kull moved Alderman Jorgenson seconded to approve the preliminary plans for Stone Ridge Estates Phase 4 as presented. Motion carried.
TREE WASTE SITE UPDATE
Administration will be presenting a plan to City Council in September. No further action at this time.
TRANSIT MANAGEMENT AGREEMENT
The Street Committee report was heard. Alderman Jorgenson moved Alderwoman Clark seconded to approve the Transit Management Agreement with the Rural Office of Community Service for $31,300.00 annually. Motion carried.
RESOLUTION #20-20
Alderwoman Fish moved Alderman Kull seconded to approve Resolution #20-20. A roll call vote showed Clark, David, Fish, Jorgenson, Kull, Parliament aye. Motion carried.
RESOLUTION #20-20
TRANSPORTATION ALTERNATIVES GRANT APPLICATION TO THE SOUTH DAKOTA DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of Brandon desires assistance from the South Dakota Department of Transportation -Transportation Alternatives Grant Program for the purpose of completing a new walking path as part of the Shared Use project; and
WHEREAS, the City Council hereby commits to the continued maintenance and operation of the trail; and
WHEREAS, the City Council hereby commits local match of not less than 18.05 percent of the project; and
WHEREAS, the City Council acknowledges its responsibility to secure right-of-way or easements for construction.
NOW THERE BE IT RESOLVED that the City Council hereby authorizes the filing of a grant application, including all understanding and assurances contained therein, for the Transportation Alternatives Grant Program, and hereby authorizes the Mayor to in connection with the application and to provide such additional information as may be required.
Adopted this 17th day of August 2020.
ATTEST:
Paul J Lundberg, Mayor
Christina Smith, Finance Officer
(Seal)
CORE PHASE 1 CHANGE ORDER
Alderwoman David moved Alderman Jorgenson seconded to approve change order #2 to Soukup Construction for the Core Area Phase 1 project in the amount of $79,187.20. A roll call vote showed Clark, Jorgenson, Kull, Parliament aye; David, Fish nay. Motion carried.
CORE AREA PHASE 1 PAY APPLICATION
Alderwoman Clark moved Alderman Jorgenson seconded to approve pay application #5 to Soukup Construction for the Core Area Phase 1 project in the amount of $1,221,188.43. Motion carried.
CORSON RAILROAD CROSSING
Alderman Jorgenson moved Alderwoman Clark seconded to approve the agreement with Civil Design, Inc. for design of the reconstruction of the Corson/Brandon railroad crossing in the amount of $10,000.00. Motion carried.
SD HWY 11 ROUNDABOUT SUPPORT LETTER
Alderwoman Clark moved Alderman Jorgenson seconded to approve the letter of support to the SDDOT Secretary of Transportation for the roundabout study at the intersection of Aspen Blvd. and Splitrock Blvd. Motion carried.
DECLARE 1998 DODGE PICKUP AS SURPLUS
Alderwoman Clark moved Alderwoman David seconded to declare a 1998 Dodge 2500 Laramie SLT, VIN #3B7KC26Z3WM272632, as surplus. Motion carried. Alderman Kull, Alderman Parliament and Alderman Jorgenson were appointed as the appraisal committee. Appraisal was $499.00.
WATER TOWER PROJECT UPDATE
The Water & Sewer Committee report was heard. Alderwoman Clark moved Alderman Parliament seconded to table further discussion on the water tower project until City Attorney Lisa Marso has a chance to review additional information that has been presented. Motion carried.
MAIN AVE INTERCEPTOR CHANGE ORDER
Alderman Kull moved Alderwoman Clark seconded to approve change order #3 to H&W Contracting for the Main Avenue interceptor project in the amount of ($6,926.47). Motion carried.
MAIN AVE INTERCEPTOR PAY APPLICATION
Alderwoman Clark moved Alderwoman David seconded to approve pay application #11 to H&W Contracting for the Main Avenue interceptor project in the amount of $326,791.59. Motion carried.
WATER METER REPLACEMENT PROJECT PAY APPLICATION
Alderwoman Clark moved Alderman Parliament seconded to approve pay application #1 to Ferguson Waterworks for the water meter replacement project in the amount of $43,119.49. Motion carried.
WATER METER REPLACEMENT PROJECT PAY APPLICATION
Alderwoman Clark moved Alderman Parliament seconded to approve pay application #2 and final to Ferguson Waterworks for the water meter replacement project in the amount of $4,791.05. Motion carried.
At 6:41 p.m. on a motion by Alderwoman Clark seconded by Alderwoman David the meeting was adjourned.
Melissa Labahn
Municipal Recording Clerk
Paul Lundberg
Mayor
Published at the approximate cost of $159.33.
August 26, 2020
